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Adjust Employee Salary in QuickBooks Payroll

Adjust Employee Salary in QuickBooks Payroll

What does Adjust Employee Salary mean in Quickbooks? 

An employee who receives a salary rather than an hourly wage is one who is compensated for their work on a set period. Regardless of how many hours they put in during a workweek, they get paid the full amount they were promised. Salary workers often get a regular, weekly, or total salary.

For a variety of reasons, employers may change the pay rates of their employees. The employees’ take-home basic salary will be affected by this. There are a couple of options to change the compensation rate. The payroll salaries cannot be reduced below the relevant state or federal minimum wage. A change in responsibilities or position may or may not be included with the adjustment. 

Sometimes the Adjustment with Employee Salary in QuickBooks Payroll is made when a company is trying to save expenses or when an employee’s salary is raised to better reflect the value of their services. Previous to the adjusted rate taking effect, employers are required to inform their employees.

Steps to Adjust the Current Salary of Employees

You can access the employee’s profile, and adjust their current salary by following the points listed below-

  1. From the menu on the sidebar, choose Payroll.
  2. Access the Employees tab.
  3. Select the employee name by clicking over it.
  4. Find out how much you pay your employees with our section on salaries.
  5. To save the changes, press Done.

Steps to create a payroll item for a yearly salary 

  1. Select Lists and then Payroll Item List, from the QuickBooks Desktop menus.
  2. From the Payroll Item drop-down menu, tap on New.
  3. Choosing Custom Setup. 
  4. After that, select Wage. Then after
  5. Please choose Annual Salary. 
  6. And opt for the pay type. There are two distinct options: sick pay and vacation pay. Regular Pay should be entered for all other forms of compensation.
  7. Click Next.
  8. Give the salary item a name that makes it clear what it is. Enter a term like “Officer Salary” for instance if you want to track officer salary separately from other employees.
  9. Press Next.
  10. Choose the expense account that is used to record payments and then hit the Finish tab.
  11. Repeat this process if necessary.

Steps to Include the new payroll item in the setup for the employee in QuickBooks 

The new payroll item can be added to the employee’s set up so that it appears by default when creating paychecks.

  1. Open the menu bar and select Employees.
  2. Next, choose an Employee Center.
  3. Click twice on the worker’s name.
  4. Afterward, press the Payroll Info tab.
  5. Choose a blank space under the Earnings box in the item name columns.
  6. From the drop-down menu, select your salary item and then enter the employee’s yearly salary after that.

Final Words!

Here is the Information about the Adjust Employee salary in QuickBooks Payroll and the steps that how to adjust Employee current salary to their account, So if you have any doubt related to the above article then feel free to contact QuickBooks Helpdesk team members who are always ready to assist you anytime and anywhere. 

Watch QuickBooks Desktop Complete Tutorial


  1. In QuickBooks desktop, how can I create a salary base adjustment? 

    To generate a salary base adjustment, you are required to follow the instructions listed below: 

    a.) Firstly, click the Item Name column in the Taxes and Liabilities section.
    b.)  Then choose the payroll or tax item you want to change from the drop-down list. 
    c.) Add the adjustment’s amount to the corresponding column (negative to decrease, positive to increase). 
    d.) In the end, put the explanation for the adjustment in the Memo column.

  2. What does QuickBooks adjusted employee summary mean?

    It analyzes changes in the pay scales of the employees over time. It draws attention to the adjustments made to the Earnings line items in the paychecks where those adjustments took place.

    These modifications may call for the following changes: 

    a.) A wage item’s hourly rate. 
    b.) Payroll item for a salary at an annual rate.

  3. How can payroll liabilities be changed in Quickbooks online?

    Check out the below-given steps to change the payroll liabilities:

    Step-1: The very first step is to press the Employee radio button.
    Step-2: Now, select Payroll Liabilities from the menu. 
    Step-3: Then, you need to choose the Adjust Payroll Liabilities option.
    Step-4: Finally, go to the Date field and enter the date that needs to be adjusted.

  4. How can I correct my Quickbooks negative payroll liabilities?

    To discover and fix this, follow the instructions provided below:

    a.) Adjust Payroll Liabilities under Payroll Taxes and Liabilities in the Employees menu.
    b.) Next choose the Previous Adjustment option until you locate the adjustment that has an impact on the report.
    c.) Affected Accounts should be selected.
    d.) Press OK after choosing Affect liability and spending accounts. 

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