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Convert Quickbooks Company File To New Version – Upgrade QB File

Once you’ve switched/upgraded to a new version of QuickBooks, you need to convert QuickBooks company file to a new version. Luckily, QuickBooks desktop has the ability to automatically convert the company file to a new version.

Old To Latest QuickBooks File Conversion Process

Prepare your Company File for Upgrade
This is an optional step that can go a long way to help you to properly upgrade all the data in the company file. To prepare your company file for an upgrade, follow the steps provided below:

  1. Open the company file in the old version of QuickBooks.
  2. Press F2. The Product Information Window will appear.
  3. From the File Information section, find the current location of your company file.
  4. Run the Rebuild Tool.
    1. From the File menu, go to Utilities.
    2. Click on Rebuilt Date.
    3. Click Ok when the warning for backing up the company file appears.
  5. Verify the data in the Company file.
    1. From the File menu, go to Utilities.
    2. Click on Verify Data.
    3. If damage is detected, manually correct it, or restore the most recent backup.

Something goes wrong or after upgrading company file QB won’t open then you can follow the instruction How To Convert QuickBooks File To Older Edition step by step process.

If you don’t have the older version of QuickBooks, you can download the same and install a trial version. This is an easy way to ensure that you don’t encounter any errors during the upgrade process.

Upgrade the Company File QuickBooks

To upgrade your company file, you simply need to open it in the new version of QuickBooks. The new version automatically upgrades the company file and imports the data. Follow along with the steps provided below:

  1. Log out all users from the company file.
  2. Launch the new version of QuickBooks.
  3. Click on Open or Restore Company from the File
  4. Click on Open a Company File. Click on Next.
  5. Click on Browse, and Select the QBW file you wish to upgrade.
  6. Click on Open.
  7. Enter the authentication details for the admin user.
  8. QuickBooks will automatically create a backup of your company file before upgrading it.
  9. Click on Update Now.
  10. When the company file is upgraded, you’ll get a confirmation message. Click on Done.

It is quite easy to Convert Quickbooks Company File To New Version, but ensure that you properly store the backup file, as you cannot downgrade the company file to an older version.

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