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How can you Change the Password for QuickBooks Email Settings?

So, you are looking for changing the password for your QuickBooks email settings. Before we move on to the process of changing the password and other information, it is highly recommended to change your QuickBooks password from time to time to keep all the accounting info safe and secure. It’s important to change your Password and User ID login info. for your online banking regularly.

After you create your account with PIN and email verification, it’s important to secure your information by keeping login credentials consistent. This helps in case hackers try to log in to your account and discover your personal information like past transactions or credit card numbers. It also minimizes the possibility of unauthorized access to your funds.

When you change your online banking username at your bank, make sure to also update it in QuickBooks. This ensures that you have the most up-to-date login credentials for the app on the Web Services section of your account.

We will try to cover not only password QuickBooks email settings but also info like the change of user id, email, etc. as well. Let us not delay anymore and dive in.

Steps for Changing Password Email Id and User Id in QuickBooks

  • First of all, you will have to log in to QuickBooks Online.
  • Now you need to click on Profile next to the Gear icon(settings).
  • In this step, you need to choose “Manage your intuit account”, this will open the Intuit account Manager.
  • Now click on Sign-in & Security menu > choose the User id, Email address, or Password section (whichever information you wish to change).
  • Now complete the required changes and click on save.

Also Read: QuickBooks Crashes When Emailing Invoices

For recovering QuickBooks User id or Password

You don’t have to do much, just go to the QuickBooks sign-in page and click on “I forgot my user id or password”.

Please bear in mind that once you change the password for your QuickBooks account, it will apply to all the intuit products you are using.

Third-party app passwords

In case, you specifically want to change the password for emailing invoices, which is generally done through a third-party app, you need to follow the below simple steps:

  1. First of all, sign in and go to the Account security screen.
  2. Now in this step, you need to scroll down to the “Two-step verification” and “Allows apps that use less secure log-in”. You will have to click “Turn on” against both the features. Refer to the below image for your reference purpose.
  3. Now you need to follow the on-screen directions to get a one-time random password for emailing your invoices.

The process is a little bit different for different web-mails, we will run through the process for major ones:

For Gmail,

  • For Gmail, you will have to review your email settings and filter preferences by following the steps for “Enabling access for less secure apps”.
  • Now you can also set preference for specific apps, like in this case, QuickBooks.
  • At last, you should open the QuickBooks and check the process by sending the test email.

For Hotmail, AOL,

  1. You need to check your security and filter settings and allow for the QuickBooks app, if not done so already.
  2. You will have to open the QuickBooks and send yourself a test email.
  3. This will help in generating the password or fixing the web-mail password issues (if any)

    Change a User ID, Email, or Password Online Payroll

    Let’s take this opportunity to discuss how to update a user ID, email address, and password for Online Payroll.

    QuickBooks Online Payroll

    • Find the Gear icon on the right side of your user profile.
    • Click the Edit option to renew your plan information.
    • Click on Done.
    • If you have any questions about your paychecks, you can check on the Payroll account so that you are up-to-date.

    This Read: QuickBooks Email Service In QuickBooks Desktop

    Intuit Online Payroll and Intuit Online Payroll for Accountants

    • To change your account information, go to the Setup tab and click Change Account Information.
    • Choose Submit.
    • You will be redirected to
    • Click on Edit in order to make changes and then hit the Save button at the bottom of the window.
    • Once done, click on Exit at the top.
    • As soon as we receive a change on your payroll account, you will get an email about the latest update.

    If you forgot your password in QuickBooks Time, it may be possible to reset it without having to re-enter your information manually.

    We have tried to include every aspect that you may require for changing different passwords in QuickBooks, but if you still can’t find what you are looking for, then go ahead and give a chat for assistance from our QuickBooks team.


    1. How do I reset QuickBooks password?

      Recover your QuickBooks password with the QuickBooks Password Recovery tool.
      1. Open the Run window, type “QuickBooks Desktop,” and then press enter.
      2. A wizard will appear to enter the password and click on the ” Forgot Your Password?” option.
      3. Fill out your security question information, and press OK.
      4. After figuring out what windows you’re a possible victim of credential theft, it’s time to close them.

    2. How do I change my email settings in QuickBooks?

      Here are a few things you can do when you see the error message, “QuickBooks is unable to send your email to Outlook?”
      1. Edit your Admin Benefits. Close QuickBooks and its files & folders.
      2. Modify your Emailing Options. Follow the same steps mentioned above in the “Learn How to Change Default Email in QuickBooks” and “Learn How to Customize Email in QuickBooks”.
      3. Check your Internet Explorer Preferences.
      4. Repair your MAPI32.dll

    3. How to setup email in QuickBooks?

      1. Locate Edit menu and select Preferences.
      2. Go to the Send Forms.
      3. Hit Web Mail and Add.
      4. Fill out the Add Email Info and find OK.
      5. Pick OK to save your changes

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