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Install Tax Table Updates as an Administrator in QuickBooks Payroll?

Install Tax Table Updates as an Administrator in QuickBooks Payroll

Learn how to obtain QuickBooks Desktop Payroll’s most recent payroll tax table to ensure that pay calculations are legal. Updates to your tax table require a current QuickBooks Desktop Payroll subscription. We advise modifying your tax table each time you pay your employees. If you have the most recent tax table, check.  The tax tables are updated automatically if you use QuickBooks Online Payroll. There is nothing you should do.

Things to keep in mind that are important

  • The tax table should be downloaded by users within 45 days, or they should update it each time they pay their employees.
  • You will require an active internet connection to update the payroll tax table. The user must have an active payroll subscription if they want to update the tax table.
  • If a user wants QuickBooks Desktop’s automatic updates to feature, they must enable it.
  • To automatically receive updates to the payroll tax table as soon as they become available. Additionally, you ought to confirm that you have the most recent QuickBooks release.

How Do I Download Updates to QuickBooks Tax Tables? 

The Payroll Tax Table is included in QuickBooks Payroll after you download it. You must perform a manual update by manually downloading the QuickBooks Tax table update if there are problems with the payroll calculations or if the table was not updated when you did it.

The most recent QuickBooks Payroll Tax Table updates must be downloaded or installed in order to guarantee that the Payroll contains accurate data. As a QuickBooks Payroll user, all you have to do is follow a few simple instructions, and you’re good to go.

  • First, choose “Employees” and then “Get Payroll Updates” to get started. The next step is to select “Download entire payroll replace.”
  • Press the “Update” button now.
  • A pop-up message stating that “a new tax desk and updates for your payroll tax bureaucracy had been hooked up in your Desktop” will appear after the downloading process is complete. To review the change, select OK.
  • Click “OK” after giving the prompts some thought, and you’re good to go.

Installing a CD-based Payroll Tax Table Update (Disk Delivery Service)

Note: Disk delivery was stopped in January 2021. Your tax tables can no longer be updated via CD.

  • The user must first insert the “Payroll Update CD” to get started.
  • Select the ‘Get Payroll Updates’ option after that.
  • Users of QuickBooks Desktop Professional and Premier must first choose the ‘Employees’ option. 
  • then select “get payroll updates” from the menu.
  • The user must follow the on-screen instructions if they ask them in the future to locate the “update.dat” or “data file” in the “Install Payroll Update window.”
  • When finished, select “Browse.”
  • Tap the “Look in the drop-down Arrow” to choose a CD drive from the install window.
  • Either chooses “date or update3.dat” from the “Payroll Update Disk” and click “Open” to continue.
  • The following step is to choose “update.dat” or “update3.dat.”
  • Choose the ‘Open’ option next.
  • Finally, navigate to the “Payroll Update Window” and click “OK.”

How Can QuickBooks Payroll Tax Tables Be Verified?

  • You must confirm in the “set up affirmation window” that the input is being made in the appropriate spot and that the “tax desk versions” being used in the old and new fields are accurate.
  • When the replacement is finished or when a message appears to say, “A new tax desk has been hooked up in your desktop,” the next step is to click.
  • Clicking “OK” after the next step allows you to review the change.
  • A pop-up message stating “You have successfully connected payroll update” will appear on the screen as the final step in the verification process if the tax desk model has not changed.

How can I get the most recent updates to the payroll tax tables?

The user will receive the most recent and accurate charges and calculations through the payroll tax table update for:

  • Support for the Provincial and Federal Tax Tables
  • Options for filing electronically.
  • Tax forms for payroll.

How can I determine which version of QuickBooks I have?

To determine which version of QuickBooks you are using, look at the following:

  • Application period: July 1 through December 31, 2018. 
  • The most recent update now includes the following additions: The payroll tax tables have been updated for July 2018.
  • The film’s release date is June 28, 2018.
  • The most recent version is 108.

The user must now carry out the subsequent actions in order to determine the version of QuickBooks:

  • To begin, launch QuickBooks, go to the “Employees menu,” and then choose “My Payroll Services.”
  • The next step requires the user to select Tax table information.
  • The first three digits of “You are using the Tax table version” denote the tax table version.

When installing a payroll tax table update from a CD, what should you do if a pop-up warning appears on the screen that says “File Not Found”?

When installing a payroll tax table update from a CD, if you see a pop-up warning that says “File Not Found,” check your CD drive by carrying out the steps listed below:

  • The user must first “close” QuickBooks Desktop before pressing the “Start Button” and choosing “My Computer.”
  • Then, choose “If you cannot see the files, the CD on a second desktop” from the context menu by right-clicking the “CD drive.” 
  • The user must order a new payroll update disc if they cannot view the file on both desktops.

Are there automatic updates to the QuickBooks Payroll Tax Tables?

As soon as you connect to the internet and turn on automatic updates for QuickBooks Payroll Tax Tables, QuickBooks starts downloading the payroll updates. You must manually update QuickBooks Payroll Tax Tables if it is not updated automatically. You can adhere to the downloading, installing, and verifying steps for manually updating QuickBooks Payroll Tax Tables.

Additional steps to ensure that your paychecks compliant

To ensure you receive the full functionality of payroll updates, update QuickBooks.

  • Your State Unemployment Insurance (SUI) rate should be changed. Since these rates are particular to your company, they are not included in updates to the tax tables.
  • Setup in full of any new state taxes, which are typically enacted at the beginning of a calendar year. To receive a prompt to set up a new tax for your state, you may need to visit the Payroll Center and begin creating paychecks.


You can verify whether the update was downloaded and installed in QuickBooks Desktop after you run a tax table update. You don’t need to install QuickBooks Desktop after a successful download because it installs the tax table update as it is downloaded. 

We tried to list all the possible solutions to the above-mentioned concern. Still, if you face any issues regarding the same, please reach out to our experts. Our team is always ready to help!

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    1. How do I check the QuickBooks tax table version?

      Go to Employees > Get Payroll Updates in QuickBooks Desktop. Verify the tax table version you are using. You are using tax table version: #####, according to the first line of the Get Payroll Updates window.

    2. How to install tax table updates as an administrator in QuickBooks Payroll?

      Logging into your Quickbooks account and choosing Employees > Get Payroll Updates > Update will accomplish this. The most recent payroll tax table will then be downloaded by Quickbooks. When the download is finished, the following message ought to appear: Your computer has been updated with a new tax table and/or updated payroll tax forms.

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