List of Keyboard Shortcuts for QuickBooks Desktop functions

List of Keyboard Shortcuts for QuickBooks Desktop functions QuickBooks Desktop is an easy to use software and has many built in features and tools that will help in the growth of your organization. Intuit always thinks about the user that’s the reason they have introduced various shortcut keys that will help you while working on your system that has QuickBooks installed on it. In this article, you will come across various keyboard shortcut keys that will help you while you are working on your QuickBooks accounting software.

Keyboard Shortcuts for QuickBooks Desktop functions

KEYS	ACTION
Ctrl+Del	You can delete the selected line in a transaction with this key
Ctrl+Ins	You can insert a blank detail line in a transaction with this key
Ctrl+Alt+Y	You can copy line in an invoice with this key
Ctrl+Alt+V	You can paste the copied line to the intended row in the invoice with this key
Ctrl+N	You can create a new transaction or list item with this key
Ctrl+D	You can delete the current transaction or list item with this key
Ctrl+E	You can edit an item in an item list or in a register with this key
Ctrl+O	You can check in the write check/cheques windows or in the check register: You can use Ctrl+O to copy the check. You can then use Ctrl+V to create a copy of that check if you are in the check register.
F5	Refresh list. You can see this if you are in multi-user mode when you have a list open. This will force QuickBooks to go back to the database server and reclaim the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed.
Ctrl+H	Transaction History(used inside a transaction).
Opening Windows/List
KEYS	ACTION
Ctrl+W	You can write Checks/Cheques
Ctrl+Q	Quick Report
Ctrl+Y	Transaction Journal(Used inside a transaction)
Ctrl+J	Customer Center
Ctrl+A	Chart of Accounts
Ctrl+I	Create Invoices
Ctrl+L	Open a list-If the cursor is in a field that has a drop-down list, such as selecting the item in an invoice detail, this will open the list associated with that drop down
Ctrl+U	Use the item if you have just Ctrl+L to open the list from a transaction
Ctrl+R	Use register
Ctrl+G	If you are on a register for an account, entering Ctrl+G will take you to the register for the “transfer” account related to the line you have chosen
Ctrl+ F	Find
F1	QuickBooks Help
F2 or Ctrl+1	Product Information Screen
F3	Search. If you have the product information window open(by pressing F2), pressing F3 here will open the tech help window. With the help of this key, you can get a broad range of system and diagnostic data. As well as being a Quick way to view( and possibly edit, if you are careful) a number of and technical document. That relate to QuickBooks operations (Ctrl-2 is an alternate)
F4	QuickBooks Technical Support Helper
Esc or Ctrl+F4	Close Active window
Ctrl+F6	Move to the next open window and make it active.
Maneuvering
KEYS	ACTION
+	Increase the number in a form, such as a check/a cheque number or invoice number
Alt+S	Save transaction
Alt+N	Save transaction and go to the next transaction
Alt+P	Go to the previous transaction
Tab	Go to the next field
Shift+Tab	Go to the prior field
Up arrow	Go to the previous line in a form
Down arrow	Go to the next line in a form
Page up	Move to the previous page in a form area or report.
Page Down	Move to the next page in a form area or report
Ctrl+Page Up	Move to the first item a list or register
Ctrl+Page Down	Move to the last item in a list or register
Ctrl+Enter	Record
Opening/Closing QuickBooks
KEYS	ACTION
Ctrl	With this key, you can start QuickBooks without a company file
Alt	With this key, you can suppress the desktop
Alt+F4	With this key, you can exit from QuickBooks
Data shortcuts
KEYS	ACTION
+	Advance to the next day
–	Previous day
T	Today
W	First day of the Week
K	Last day of the Week
M	First day of the Month
H	Last day of the Month
Y	First day of the Year
[	Same day in previous week
]	Same day in next week
;	Same date last month
‘	Same date next month
Alt+Down arrow	Opens the calendar for date selection
Memorized Transactions
KEYS	ACTION
Ctrl+M	Memorize the current transaction. This open the memorize transaction window
Ctrl+T	Opens the Memorized Transaction List
Misc Shortcuts
KEYS	ACTION
Ctrl+P	Print
Ctrl+R+P	With the help of this key, you have been attempting to register QuickBooks and you have given a “validation code”, you can easily move to the registration window where it asks you for this code without having to go through all the normal steps for registration. After that, Open QuickBooks and then choose Help and then about QuickBooks, then Press Ctrl+R+P. After that, you have to enter your validation code
Ctrl+K	QuickBooks Service Keys
Ctrl+Alt+Y	Select “Help” from the QuickBooks menu, then select the about QuickBooks option that you should see at the bottom of that menu. This opens the “splash screen” that shows your license and other info. At this point, press Ctrl+Alt+Y and you will get a window. That lets you “enter year to date amounts for payroll.
F2 and Ctrl+B+Q	Press F2 then Ctrl+B+Q. Click OK or close the Product information screen.
Standard Text Editing
KEYS	ACTION
Ctrl+Z	Undo
Ctrl+X	Cut
Ctrl+C	Copy
Ctrl+V	Paste
Del	Delete a character to the right
Backspace	Delete a character to the left
Home	Go to the first character in the field
End	Go to the last character in the field
Ctrl+Right arrow	Move to the next word in a current text field
Ctrl+Left arrow	Move to the previous word in a current text field
QuickBooks Desktop for Mac(applies to the USA only)
KEYS	ACTION
Command+,(comma)	QuickBooks>Preferences
Command+H	QuickBooks>Hide QuickBooks
Option+Command+H	QuickBooks>Hide Others
Command+Q	QuickBooks>Quit QuickBooks
Option+Command+N	File>New Company
Command+O	File>Open Company
Option+Command+W	File>Close Company
Command+W	File>Close Window
Command+P	File>Print
Command+M	Windows>Minimize
Command+?	Help>QuickBooks Help
Control+Click	Display Contextual menu
Command+1	Display Product and File info
Editing
KEYS	ACTION
Command+Z	Edit>Undo
Command+X	Edit>Cut
Command+C	Edit>Copy
Command+V	Edit>Paste
Command+Y	Edit>Insert line
Command+B	Edit>Delete line
Command+E	Edit>Edit
Command+N	Edit>N
Command+D	Edit>Delete
Command+ +(Plus)	Edit>Memorize
Command+U	Edit>Go to Transfer
Option+Command+C	Edit>Copy Transaction
Command+G	Edit>Go to Transfer
Command+L	Edit>Show List
Command+R	Edit>Use Register
Command+F	Edit>Find
Delete	character to left on the insertion point
Activities
KEYS	ACTION
FN+Arrow down	Down one screen
FN+Arrow up	Up one screen
Command+Page-up	First item in list or first transaction of a month in register
Command+Page-down	Last item in list or first transaction of a month in register
Command+Home	First transaction in register
Command+End	Last transaction in register
Shift+Click the close box	Close all windows in QuickBooks
Tab	Next field
Shift+tab	Previous field
Right arrow	Report column to the right
Left arrow	Report column to the left
Down arrow	Report row below or line below in form detail area
Up arrow	Report row above or line above in form detail area
Dates
KEYS	ACTION
+	Next day
–	Previous day
T	Today
W	First day of the week
K	Last day of the week
M	First day of the month
H	Last day of the month
Y	First day of the year
R	Last day of the year