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List of Keyboard Shortcuts for QuickBooks Desktop functions

List of Keyboard Shortcuts for QuickBooks Desktop functions QuickBooks Desktop is an easy to use software and has many built in features and tools that will help in the growth of your organization. Intuit always thinks about the user that’s the reason they have introduced various shortcut keys that will help you while working on your system that has QuickBooks installed on it. In this article, you will come across various keyboard shortcut keys that will help you while you are working on your QuickBooks accounting software.

Keyboard Shortcuts for QuickBooks Desktop Functions

Keyboard Shortcuts for QuickBooks Desktop functions

Ctrl+Del You can delete the selected line in a transaction with this key
Ctrl+Ins You can insert a blank detail line in a transaction with this key
Ctrl+Alt+Y You can copy line in an invoice with this key
Ctrl+Alt+V You can paste the copied line to the intended row in the invoice with this key
Ctrl+N You can create a new transaction or list item with this key
Ctrl+D You can delete the current transaction or list item with this key
Ctrl+E You can edit an item in an item list or in a register with this key
Ctrl+O You can check in the write check/cheques windows or in the check register: You can use Ctrl+O to copy the check. You can then use Ctrl+V to create a copy of that check if you are in the check register.
F5Refresh list. You can see this if you are in multi-user mode when you have a list open. This will force QuickBooks to go back to the database server and reclaim the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed.
Ctrl+HTransaction History(used inside a transaction).
Opening Windows/List
Ctrl+WYou can write Checks/Cheques
Ctrl+QQuick Report
Ctrl+YTransaction Journal(Used inside a transaction)
Ctrl+JCustomer Center
Ctrl+AChart of Accounts
Ctrl+ICreate Invoices
Ctrl+LOpen a list-If the cursor is in a field that has a drop-down list, such as selecting the item in an invoice detail, this will open the list associated with that drop down
Ctrl+U Use the item if you have just Ctrl+L to open the list from a transaction
Ctrl+RUse register
Ctrl+G If you are on a register for an account, entering Ctrl+G will take you to the register for the “transfer” account related to the line you have chosen
Ctrl+ FFind
F1QuickBooks Help
F2 or Ctrl+1Product Information Screen
F3Search. If you have the product information window open(by pressing F2), pressing F3 here will open the tech help window. With the help of this key, you can get a broad range of system and diagnostic data. As well as being a Quick way to view( and possibly edit, if you are careful) a number of and technical document. That relate to QuickBooks operations (Ctrl-2 is an alternate)
F4QuickBooks Technical Support Helper
Esc or Ctrl+F4Close Active window
Ctrl+F6Move to the next open window and make it active.
+ Increase the number in a form, such as a check/a cheque number or invoice number
Alt+S Save transaction
Alt+N Save transaction and go to the next transaction
Alt+P Go to the previous transaction
Tab Go to the next field
Shift+Tab Go to the prior field
Up arrow Go to the previous line in a form
Down arrow Go to the next line in a form
Page up Move to the previous page in a form area or report.
Page Down Move to the next page in a form area or report
Ctrl+Page Up Move to the first item a list or register
Ctrl+Page Down Move to the last item in a list or register
Opening/Closing QuickBooks
CtrlWith this key, you can start QuickBooks without a company file
AltWith this key, you can suppress the desktop
Alt+F4With this key, you can exit from QuickBooks
Data shortcuts
+Advance to the next day
Previous day
 WFirst day of the Week
 KLast day of the Week
MFirst day of the Month
HLast day of the Month
YFirst day of the Year
[Same day in previous week
]Same day in next week
 ;Same date last month
 ‘Same date next month
Alt+Down arrowOpens the calendar for date selection
Memorized Transactions
Ctrl+MMemorize the current transaction. This open the memorize transaction window
Ctrl+TOpens the Memorized Transaction List
Misc Shortcuts
Ctrl+R+PWith the help of this key, you have been attempting to register QuickBooks and you have given a “validation code”, you can easily move to the registration window where it asks you for this code without having to go through all the normal steps for registration. After that, Open QuickBooks and then choose Help and then about QuickBooks, then Press Ctrl+R+P. After that, you have to enter your validation code
Ctrl+KQuickBooks Service Keys
Ctrl+Alt+YSelect “Help” from the QuickBooks menu, then select the about QuickBooks option that you should see at the bottom of that menu. This opens the “splash screen” that shows your license and other info. At this point, press Ctrl+Alt+Y and you will get a window. That lets you “enter year to date amounts for payroll.
F2 and Ctrl+B+QPress F2 then Ctrl+B+Q. Click OK or close the Product information screen.
Standard Text Editing
DelDelete a character to the right
BackspaceDelete a character to the left
HomeGo to the first character in the field
EndGo to the last character in the field
Ctrl+Right arrowMove to the next word in a current text field
Ctrl+Left arrowMove to the previous word in a current text field
QuickBooks Desktop for Mac(applies to the USA only)
Command+HQuickBooks>Hide QuickBooks
Option+Command+HQuickBooks>Hide Others
Command+QQuickBooks>Quit QuickBooks
Option+Command+NFile>New Company
Command+OFile>Open Company
Option+Command+WFile>Close Company
Command+WFile>Close Window
Command+?Help>QuickBooks Help
Control+ClickDisplay Contextual menu
Command+1Display Product and File info
Command+YEdit>Insert line
Command+BEdit>Delete line
Command+ +(Plus)Edit>Memorize
Command+UEdit>Go to Transfer
Option+Command+CEdit>Copy Transaction
Command+GEdit>Go to Transfer
Command+LEdit>Show List
Command+REdit>Use Register
Deletecharacter to left on the insertion point
FN+Arrow downDown one screen
FN+Arrow upUp one screen
Command+Page-upFirst item in list or first transaction of a month in register
Command+Page-downLast item in list or first transaction of a month in register
Command+HomeFirst transaction in register
Command+EndLast transaction in register
Shift+Click the close boxClose all windows in QuickBooks
TabNext field
Shift+tabPrevious field
Right arrowReport column to the right
Left arrowReport column to the left
Down arrowReport row below or line below in form detail area
Up arrowReport row above or line above in form detail area
+Next day
Previous day
WFirst day of the week
KLast day of the week
MFirst day of the month
HLast day of the month
YFirst day of the year
RLast day of the year

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