List of Keyboard Shortcuts for QuickBooks Desktop functions QuickBooks Desktop is an easy to use software and has many built in features and tools that will help in the growth of your organization. Intuit always thinks about the user that’s the reason they have introduced various shortcut keys that will help you while working on your system that has QuickBooks installed on it. In this article, you will come across various keyboard shortcut keys that will help you while you are working on your QuickBooks accounting software.

Keyboard Shortcuts for QuickBooks Desktop functions
KEYS | ACTION |
Ctrl+Del | You can delete the selected line in a transaction with this key |
Ctrl+Ins | You can insert a blank detail line in a transaction with this key |
Ctrl+Alt+Y | You can copy line in an invoice with this key |
Ctrl+Alt+V | You can paste the copied line to the intended row in the invoice with this key |
Ctrl+N | You can create a new transaction or list item with this key |
Ctrl+D | You can delete the current transaction or list item with this key |
Ctrl+E | You can edit an item in an item list or in a register with this key |
Ctrl+O | You can check in the write check/cheques windows or in the check register: You can use Ctrl+O to copy the check. You can then use Ctrl+V to create a copy of that check if you are in the check register. |
F5 | Refresh list. You can see this if you are in multi-user mode when you have a list open. This will force QuickBooks to go back to the database server and reclaim the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed. |
Ctrl+H | Transaction History(used inside a transaction). |
Opening Windows/List | |
KEYS | ACTION |
Ctrl+W | You can write Checks/Cheques |
Ctrl+Q | Quick Report |
Ctrl+Y | Transaction Journal(Used inside a transaction) |
Ctrl+J | Customer Center |
Ctrl+A | Chart of Accounts |
Ctrl+I | Create Invoices |
Ctrl+L | Open a list-If the cursor is in a field that has a drop-down list, such as selecting the item in an invoice detail, this will open the list associated with that drop down |
Ctrl+U | Use the item if you have just Ctrl+L to open the list from a transaction |
Ctrl+R | Use register |
Ctrl+G | If you are on a register for an account, entering Ctrl+G will take you to the register for the “transfer” account related to the line you have chosen |
Ctrl+ F | Find |
F1 | QuickBooks Help |
F2 or Ctrl+1 | Product Information Screen |
F3 | Search. If you have the product information window open(by pressing F2), pressing F3 here will open the tech help window. With the help of this key, you can get a broad range of system and diagnostic data. As well as being a Quick way to view( and possibly edit, if you are careful) a number of and technical document. That relate to QuickBooks operations (Ctrl-2 is an alternate) |
F4 | QuickBooks Technical Support Helper |
Esc or Ctrl+F4 | Close Active window |
Ctrl+F6 | Move to the next open window and make it active. |
Maneuvering | |
KEYS | ACTION |
+ | Increase the number in a form, such as a check/a cheque number or invoice number |
Alt+S | Save transaction |
Alt+N | Save transaction and go to the next transaction |
Alt+P | Go to the previous transaction |
Tab | Go to the next field |
Shift+Tab | Go to the prior field |
Up arrow | Go to the previous line in a form |
Down arrow | Go to the next line in a form |
Page up | Move to the previous page in a form area or report. |
Page Down | Move to the next page in a form area or report |
Ctrl+Page Up | Move to the first item a list or register |
Ctrl+Page Down | Move to the last item in a list or register |
Ctrl+Enter | Record |
Opening/Closing QuickBooks | |
KEYS | ACTION |
Ctrl | With this key, you can start QuickBooks without a company file |
Alt | With this key, you can suppress the desktop |
Alt+F4 | With this key, you can exit from QuickBooks |
Data shortcuts | |
KEYS | ACTION |
+ | Advance to the next day |
– | Previous day |
T | Today |
W | First day of the Week |
K | Last day of the Week |
M | First day of the Month |
H | Last day of the Month |
Y | First day of the Year |
[ | Same day in previous week |
] | Same day in next week |
; | Same date last month |
‘ | Same date next month |
Alt+Down arrow | Opens the calendar for date selection |
Memorized Transactions | |
KEYS | ACTION |
Ctrl+M | Memorize the current transaction. This open the memorize transaction window |
Ctrl+T | Opens the Memorized Transaction List |
Misc Shortcuts | |
KEYS | ACTION |
Ctrl+P | |
Ctrl+R+P | With the help of this key, you have been attempting to register QuickBooks and you have given a “validation code”, you can easily move to the registration window where it asks you for this code without having to go through all the normal steps for registration. After that, Open QuickBooks and then choose Help and then about QuickBooks, then Press Ctrl+R+P. After that, you have to enter your validation code |
Ctrl+K | QuickBooks Service Keys |
Ctrl+Alt+Y | Select “Help” from the QuickBooks menu, then select the about QuickBooks option that you should see at the bottom of that menu. This opens the “splash screen” that shows your license and other info. At this point, press Ctrl+Alt+Y and you will get a window. That lets you “enter year to date amounts for payroll. |
F2 and Ctrl+B+Q | Press F2 then Ctrl+B+Q. Click OK or close the Product information screen. |
Standard Text Editing | |
KEYS | ACTION |
Ctrl+Z | Undo |
Ctrl+X | Cut |
Ctrl+C | Copy |
Ctrl+V | Paste |
Del | Delete a character to the right |
Backspace | Delete a character to the left |
Home | Go to the first character in the field |
End | Go to the last character in the field |
Ctrl+Right arrow | Move to the next word in a current text field |
Ctrl+Left arrow | Move to the previous word in a current text field |
QuickBooks Desktop for Mac(applies to the USA only) | |
KEYS | ACTION |
Command+,(comma) | QuickBooks>Preferences |
Command+H | QuickBooks>Hide QuickBooks |
Option+Command+H | QuickBooks>Hide Others |
Command+Q | QuickBooks>Quit QuickBooks |
Option+Command+N | File>New Company |
Command+O | File>Open Company |
Option+Command+W | File>Close Company |
Command+W | File>Close Window |
Command+P | File>Print |
Command+M | Windows>Minimize |
Command+? | Help>QuickBooks Help |
Control+Click | Display Contextual menu |
Command+1 | Display Product and File info |
Editing | |
KEYS | ACTION |
Command+Z | Edit>Undo |
Command+X | Edit>Cut |
Command+C | Edit>Copy |
Command+V | Edit>Paste |
Command+Y | Edit>Insert line |
Command+B | Edit>Delete line |
Command+E | Edit>Edit |
Command+N | Edit>N |
Command+D | Edit>Delete |
Command+ +(Plus) | Edit>Memorize |
Command+U | Edit>Go to Transfer |
Option+Command+C | Edit>Copy Transaction |
Command+G | Edit>Go to Transfer |
Command+L | Edit>Show List |
Command+R | Edit>Use Register |
Command+F | Edit>Find |
Delete | character to left on the insertion point |
Activities | |
KEYS | ACTION |
FN+Arrow down | Down one screen |
FN+Arrow up | Up one screen |
Command+Page-up | First item in list or first transaction of a month in register |
Command+Page-down | Last item in list or first transaction of a month in register |
Command+Home | First transaction in register |
Command+End | Last transaction in register |
Shift+Click the close box | Close all windows in QuickBooks |
Tab | Next field |
Shift+tab | Previous field |
Right arrow | Report column to the right |
Left arrow | Report column to the left |
Down arrow | Report row below or line below in form detail area |
Up arrow | Report row above or line above in form detail area |
Dates | |
KEYS | ACTION |
+ | Next day |
– | Previous day |
T | Today |
W | First day of the week |
K | Last day of the week |
M | First day of the month |
H | Last day of the month |
Y | First day of the year |
R | Last day of the year |
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