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Outlook Integration With QuickBooks

QuickBooks accounting software is not only software but it is something different that helps to build up your business. It has all the facilities that come under the latest technology. The software improves the aptitude of your business that helps to gain more audience Steps to Integrate Microsoft Outlook Email With QuickBooks.

In the beneath of this article, you get to know the Outlook Integration With QuickBooks setup, its features, benefits, errors, and solutions. The email issues in QuickBooks that arisen while sending the email invoices to the customers. For further details read the article till the end.

Read More : How to fix “Error: QuickBooks is unable to send your email to Outlook

Errors related to Outlook in QuickBooks are often related to simply the settings and preferences. The integration settings between Microsoft Office and QuickBooks are a primary cause for errors.

Steps to Integrate Microsoft Outlook Email With QuickBooks

MS Outlook email offers superior functionality. If you planned to operate the MS Outlook in QuickBooks then you require downloading the free QuickBooks Contact Sync.

MS Outlook is a feature of the MS Office Suite that is known by everyone in the world. It has various features include- task managing, contact synchronization, web-browsing, and so on. You can contact your customers or clients with automation technology through e-mail messages.

Basic Functions of Outlook Integration With QuickBooks

It is very crucial to know the application’s working before downloading. Here are the most innovative functions of MS Outlook that make your work fluent Steps to Integrate Microsoft Outlook Email With QuickBooks.

  • Facilitates communication
  • Team-work
  • Tracking
  • Digitally organized

Read More : Integrate QuickBooks with your Website

You can easily integrate QuickBooks with your website, but to do so, your web hosting company should have a QuickBooks web connector service to combine both. 

Advantages of Outlook Integration With QuickBooks 

Microsoft Outlook is a digital platform where you are officially connected to people or clients. It is an e-mail application. Microsoft Outlook is the most usable or verified Server around the world.

Most of the QuickBooks users also preferred Microsoft Outlook because it’s very simple to operate and manage. Here are the advantages that are listed below:

Improved connectivity

MS Outlook is not only an application but it is also connected to your mobile phones. This feature provides you a flexible time where you can send, receive, read and write an email from any place in the world at any time.

Connect with the world easily

MS Outlook Calendar permits you to share your calendar with anyone you want there is no particular division for it. You can design a calendar for your clients and share the information with them.

Collaborative platform

There is a collaborative platform in MS Outlook known as SharePoint that provides you the multiple tools to manage the websites.


MS Outlook keeps you up to date and provides high confidential security services.

Easily availability

With this application, you can find any one of your contacts by simply search the keywords.

Outlook Integration with QuickBooks for Mac

In the Mac system, the integration of Outlook is so easy. You need to follow the below-mentioned steps for the process:

  • At first, you need to go to the Edit option
  • Select the Preferences and click on the Send Forms
  • Then, Web mails are visible to you
  • In the Send forms, if emails or Outlook option is not visible then you must follow the further steps
  • Search for the C:\Windows\win .ini.
  • Go to the win.ini file and put the below line at the end of the file-


  • Go to the Registry Editor


String Value: “MAPIX”=”1]

Contact list Sync for Outlook

For downloading and installing the QuickBooks Desktop Contact list Sync then you need to follow the below-mentioned steps:

  • In the first step, you have to add the correct email address
  • Then, tap on the Continue to download Button
  • Now, Save the document in your system
  • After that, you require to tap twice on the “QuickBooksContactSync.exe” file and proceed by selecting the Next option to resume the installation process
  • After the completion of the installation process, go to the company file that you need to sync along with Outlook
  • Now, acknowledge the agreement form and proceed
  • Tap on the Get Started when the sync process ends
  • At last, tap on the Finish option.

Why QuickBooks is Unable to Process the Email to Outlook

QuickBooks is sick to operate the process email to Outlook because of an error. Here are some reasons that define the cause for the email to Outlook.

  • Damaged .dll file existed
  • Due to the failure of the installation process of the QuickBooks
  • The Outlook installation process is corrupted or infected
  • QuickBooks operated under the admin rights
  • Invalid email address
  • Outlook interrupts when the email sends through the QuickBooks application.

Resolutions for the Email Issues in QuickBooks Desktop

You can face the error while operating MS Outlook in QuickBooks. Without resolving the problem you can’t send any mail to your clients and run MS Outlook. So you need to solve the error first then try to email the report.

Solution 1: Verify That Email Preference is Properly Added in the Internet Explorer

  • At first, you have to take the exit from the QuickBooks and go to the Internet Explorer
  • Now, Choose the option Tools and then go to the Internet Options
  • Then, tap on the Programs option
  • You need to verify the email program is properly fitted or not as the default email program means whenever you send the mail by using Outlook, then Outlook must be chosen for Outlook Express
  • Now, take an exit from the Internet Explorer
  • Go to QuickBooks to email the report.

Solution 2: Verify and fix the Problem in the MAPI32.dll

  1. Use MS Word to verify the working of the MAPI32.dllIn the initial stage, you need to reboot the system 
    • Then, go to the MS Word and open a document
    • Choose the File and click on the send
    • Select Email as PDF document
    • If there is no error occur that create a hindrance, then you should call the QuickBooks Technical Support team for further help
    • If an error occurs on your computer screen, then you should call the MS Help and Support
    • When your problem is solved, you can email the report.
  2. Fix the MAPI32.dll issue
    • Shut down all the Windows and tap on the Windows Start
    • Then, go to the Computers and click on the C:\Windows\System32’
    • You need to click twice on the Fixmapi.exe file and adhere to all the guidelines that appear on your computer screen
    • When the Fixmapi.exe stops working, you need to restart your computer system if needs.
  3. Change the name of the MAPI32.dll file
    • Make sure you close all the running programs in the system
    • Then, go to the file explorer and  C;\Program Files (x86)\Common Files\System\MSMAPI\1033
    • Now, change the name of the file from MAPI32.dll to MAPI32.dll.OLD
    • Reboot your computer system and open the Fixmapi.exe one more time
    • While Fixmapi.exe stops working, then reboot your system.

Solution 3: Verify That your QuickBooks is not Operated as an Admin

  • Firstly, you need to open the QuickBooks application and choose the option Properties
  •  Now, select the Compatibility
  • If you see Run this program as Admin is selected, then you need to unselect it.
  • In case you see the Run this program as Admin is written in grey colour then, select the Show Settings for All Users and hit the Enter button
  • Lastly, reboot your operating system to remove the errors.

Solution 4: Verify that Email Preference is properly arranged in the QuickBooks

  • In the first step, you need to go to the Edit option and select the Preferences
  • Choose the Send Forms
  • Tap on the My Preferences and arranged as Send E-mail using
  • Hit the Enter button
  • If everything is fine in the preference then follow the below-mentioned points:
  • Select the Edit option and go to the Preferences where you have to select the Send Forms
  • Select the option My Preferences and QuickBooks E-mail
  • Press the Enter key
  • Tap on the Edit and go to the Preferences
  • Choose the option Outlook and hit the Enter button
  • Now, go to the cross red–colour icon to close the window of the QuickBooks
  • Restart the system and QuickBooks both
  • In the end, email the report.


Microsoft office is beneficial for all types of businesses and also superior for QuickBooks. Steps to Integrate Microsoft Outlook Email With QuickBooks Hope this article provides enough information regarding MS Outlook. To set up the MS Outlook in QuickBooks then you have to follow the above-mentioned steps. In case you face any problem or any error that bothers you then the solution is also included in this article. If still, you are not able to do any of the processes then you can take help from the QuickBooks experts.


What are the Benefits of MS Outlook in QuickBooks?

There are uncountable benefits of MS Outlook in QuickBooks like active directory, integrates with multiple device and applications, simple to organize your assets, and so on.

How can I Repair the Outlook?

You can repair Outlook 2010/2013/2016/2019/365: go to the Control Panel and click on the Programs and search for the MS Office 2010/2013/2016/2019 and mark it then tap on the Change and choose the Repair and Continue. After the process, try again to sync.

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