How to Pay Payroll Liabilities in QuickBooks?


When you have a number of employees who support you in conducting different tasks to keep your business growing, you have to look after their payroll properly, guaranteeing there is no mistake. With QuickBooks, accuracy is definitely ensured but avoiding discrepancy in tax payments should also be taken due care of. Now, let’s start on “How to Pay Payroll Liabilities in QuickBooks?”

What are payroll liabilities?

Sometimes, there may be an amount that is withheld from an employee’s pay and is payable to some other party like when it comes to taxes, which are referred to as the payroll liabilities. The federal and state income tax along with social security as well as Medicare deposits are some of the employee payroll liabilities that need to be taken care of.

Why is synching payroll liabilities in QuickBooks is required?

In QuickBooks, users get a chance to schedule payable payroll liabilities while also setting reminder notices simultaneously. As a result, the payroll liabilities payments are never delayed and are paid on time.

In addition, you also have an opportunity to set up unscheduled liability any time and proceed with the same in QuickBooks.

How to Pay Payroll Liabilities in QuickBooks?

Step-wise instructions

  1. On QuickBooks, choose Employees menu
  2. Select Payroll Center
  3. Click on the Pay Liabilities tab
  4. You will get Pay Taxes & Other Liabilities segment
  5. Mark the liabilities you have to pay
  6. Click on View/Pay
  7. Don’t forget to put the dates and make sure the amount is correct
  8. Choose Print in case you want to pay using a check [Note: The liabilities are dated based on the check issue date and not as per the pay period of the check.]
  9. Choose the Expenses tab in case you have penalties or expenses to be added to the liability check
  10. Move to the drop-down names Account Field
  11. Choose the expense account as your option to have a look at the payroll expenses and penalties
  12. In the Amount column, type in the amount
  13. Choose Recalculate after the inclusion of the expense and penalties on the liability
  14. Choose the option To be Printed if you have a paycheck to pay with
  15. If you want to pay liabilities through electronic transfer, type EFT in the No field instead of selecting the To be Printed option
  16. Choose either Save & Close or Save & Next
  17. This will give you a chance to check your Payroll Liability Payment Summary
  18. Review the scheduled payment, take the print out of the summary if you want, and print checks

Frequently Asked Questions:

Why is setting up payroll liabilities is important?

To avoid delays and to get rid of any kind of penalty and expenses

How delays could be avoided?

You can set reminders and get alerts from time to time for scheduled payroll liabilities.

Post Written by

Steve Hale is a Content expert and Executive Editor with over 15 years of experience who writes original blogs on Bookkeeping. Hale writes optimized content for a range of clients about SEO, Bookkeeping, Quickbooks & Accounting. He was formerly the managing editor who used to oversee all aspects of the publication.

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