QuickBooks Excel Could Not Open The Data File Error


During the upgrade or update process of the QuickBooks desktop, there might trigger several types of errors. Among those, the QuickBooks Excel could not open the data filer error is one of them. It interrupts the export process. This excel error mainly happens when the Microsoft office is not updated or maybe outdated QuickBooks system. The below article is rounded up with the troubleshooting guide to resolve the frustrating error “QuickBooks Excel could not open the company file error.”

What are the Significant Reasons QuickBooks Won’t Open Company File Issue?

Several causes responsible for the failures to open the company file in QuickBooks Desktop:

  • Damaged or corrupted QuickBooks company file
  • Using incorrect methods to open specific file types
  • When the file is already opened on the shared network
  • Several windows, reports or large files set to open automatically may freeze QuickBooks
  • Incompatible QuickBooks version to access files
  • Errors such as encrypted, permissions, or compressed files
  • Issues with file name with the extension or damaged data of the files

How to Resolve the QuickBooks Won’t Open Company File Error?

First of all, ensure that you are using the advanced version of QuickBooks. Perform the below methods to resolve the QuickBooks Won’t open company file error:

Solution 1- Verify the file type you are opening:

QuickBooks Desktop uses several files types for storing data. To open the company file ensure that the file name ends with the .qbw extension. If you failed to open the file types such as portable files or backup data files.

Solution 2-Verify the issue is the Company file/QuickBooks desktop program:

Check if the error is with the program or file. Now hit on the Control button and double-click on the icon named QuickBooks to open the application. If it failed to open then fix the QB not opening issue. However, if the system opens, try to open the sample data file. Begin with the next method once opening the file.

Solution 3- Close QB and then try to open the company file:

Here are the steps:

  • Open the QuickBooks Desktop
  • Locate File menu
  • Close the Logoff/Company file
  • Launch the QuickBooks
  • Choose the QBW file from the Window named No Company
  • Now open the company file

Also Read: QuickBooks Export to Excel Not Working

Solution 4- Check that only one user can open the file:

Verify that one System can access the company file in a Multi-user environment. If multiple users are accessing it you will require enabling hosting in other PCs, and here are the steps:

  • Open the menu bar
  • Hit File button
  • Click on the Utilities tab
  • Select the option labeled Stop hosting multi-user access

Solution 5- Start Moving the file to Open Windows Desktop:

  • Process in the location of the QBW file may be blocking it from opening
  • Now move the files and then below steps:
  • Open the File Explorer window
  • Search the folder with the company file
  • Now right-click on the company file and then hit Copy
  • After this paste the file on the Windows Desktop and then give a new name
  • Open the QuickBooks Desktop
  • Locate the File menu
  • Select Open/Restore Company
  • Choose and open the company file you recently copied on the desktop
  • If the copied company file failed to open
  • If it opens then there is an error with the file location. Now perform the below steps:
  • Now move the copied file to the actual folder
  • Now use the actual folder as the main company file
  • Give a new name to the copied file

Solution 6- Pause Reports and many windows from the opening:

Once QuickBooks close with the active windows, it automatically re-launches the same windows. Here are the instructions to block it from opening it automatically:

  • Firstly open the QuickBooks Desktop
  • It will display the window named QuickBooks No Company open
  • Choose the company file
  • Hit Alt button
  • Click tab named open
  • If there prompts a login page, now release the Alt button and enter the login information
  • Hit Alt key and then choose OK

Solution 7- Open the file using the correct QuickBooks version:

Firstly open the file using the same QuickBooks version. Here are the below steps:

  • Discover and choose the company file on the device
  • Now right-click on the file
  • Choose Properties tab
  • It will display Properties Page
  • Hit the tab named QuickBooks Desktop
  • It will appear a dialog box showing the existing used version

Solution 8- Verify File properties:

Check the properties of the company file
Here are the below steps:

  • Open the Windows Explorer
  • Locate company and give a right-click on it
  • Select Properties tab
  • It will display Properties window
  • Choose the tab named Advanced
  • Ensure that the file size should be a minimum of 7MB and it must not be compressed or encrypted

Solution 9- Fix the QuickBooks installation:

  • Open the QuickBooks file on another system
  • In case the file opens then it is an issue with the QuickBooks installation on the first system
  • If you try to open the file from the initial Computer then follow the below steps:
  • Run the QuickBooks install Diagnostics tool
  • Fix the installation files then perform the QuickBooks Desktop clean installation

Hopefully, these methods get your error fixed right up! However, if the issue persists then get connected to the professional team. Use a live chat or send an email address with your query!


  • Hit Windows start option
  • Enter Settings named User account in the search option
  • It will display the settings named User Account control
  • Now drag the mouse to choose the tab named Never Notify
  • At last hit Ok and then restart the PC
  • Open the Control Panel
  • Now open the Programs tab
  • Click Uninstall a Program option
  • Now move to Excel if you need to fix
  • Hit Change option
  • Now click the Repair button
  • Choose Continue tab
  • Now find the on-screen instructions to end the process

What If I need to update QuickBooks Desktop?

  • Click on the Help menu
  • Choose drop-down named Update QuickBooks Desktop
  • Click the Update Now option
  • Give a tick mark to the tab named Reset Update
  • Hit Get Updates

How can I run the rebuild utility to fix the error?

  • Open the File option
  • Click the utility tab on the drop-down
  • Hit Rebuild Data

Further Reading

Post Written by

Daniel Tough is a Content expert @ Bigxperts.com with over 7 years of experience who writes blogs on Accounting & Accounting Softwares. He’s an organizer for SEO Meetup & SEO Conference. Daniel regularly writes informative articles on Accounting & Accounting Software integration with various third-party apps.

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