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QuickBooks Password Reset Tool

QuickBooks desktop password reset tool can help users who have forgotten their password for an admin account for a particular company file in the accounting software. There is a separate application available to help you reset the passwords on Mac. When you use the tool you have to answer some of the password reset questions that may have been set up while you were setting up the password for the first time. For this, you have to go to the customer account management portal and login to your Intuit account.

You’ll require your purchase information to authenticate the password reset. Because data security is a priority for Intuit, you cannot reset the password without verifying the purchase. You can get all these details from the account that you used to purchase the product in the first place.

In this post, you’ll learn how to use QuickBooks password reset tool to reset an admin account’s password.

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What is the QuickBooks Password Reset Tool?

QuickBooks password reset tool is a free utility to help you reset the password for an admin account in the QuickBooks Desktop software. Once the user verifies the details for his or her accounting software, he or she receives a token through which the password can be reset.

Note: you can reset the password for QuickBooks 2020 and newer versions directly through the software without relying on this tool.

Why does the tool verify my information?

Amid the growing cyber security concerns and increase in an attack on financial and accounting data of various companies, QuickBooks has made sure that your data is encrypted and protected in every case with a strong password. 

The password reset tool offered by the parent company can be used in order to reset the password, but the user has to provide all of the verification information.

How to use QuickBooks automated password reset tool?

When you want to reset the password for an admin account for a company file, you can rely on this tool to easily and quickly reset your password. This tool does not work with versions of QuickBooks that were released after 2019. 

Note: this tool doesn’t work with versions of QuickBooks 2020 and older. We’ve provided the steps for these versions later in this post.

Here are the steps to use the automated password reset tool to reset your company file password:

  1. Download the QuickBooks automated password reset tool.
  2. Save the tool on the desktop to easily find it.
  3. Double click on the downloaded application to launch it.
  4. Enter all the essential information such as:
    1. the 15 digit license number
    2. first name 
    3. last name 
    4. email address 
    5. business phone number and zip code.
  5. Accept the terms and agreements
  6. Input the token number that you received on your registered email address.
  7. Choose the correct version of QuickBooks Desktop from the drop down menu.
  8. Click on browse for company file and then select the company file for which you want to reset the password.
  9. Enter the correct admin username for the company file.
  10. Enter the new password and then enter it again to confirm the password.
  11. Click on reset password to complete the process and login into the company file using the new authentication details.

You have now successfully changed the authentication details for your company file. Now you can launch the company file using the new password.

Note: if you do not provide the correct information for your company file and your purchase, then you will not be able to reset the password or you will not receive the token through which to reset the password. If you want to verify the details or find them in the first place, you can login to your Intuit account and look for purchase details.

Reset password for QuickBooks desktop 2020 and later

When a user forgets his or her password for QuickBooks desktop, he or she can rely on the QuickBooks customer account management portal to reset the password. 

While the password reset tool works for older versions of QB, it does not work with versions that came after 2019.

1. Steps to reset the admin password

Users have to reset the admin password into particular cases:

  • If the user forgot the password that is to be entered for an account that has its name automatically appear on the login screen.
  • If the user forgot the password and only gets the username of the admin account as admin on the QuickBooks desktop login screen.

If you want to reset the admin password for your company file, then you can follow the steps given below:

  1. Launch QuickBooks desktop while holding control.
  2. Go to the I forgot my password option.
  3. Click on next and QuickBooks will automatically send you an email on your registered email address.
  4. Copy the token from the email and paste it into QuickBooks to reset your password.
Note: the email for the password reset token may end up in your spam folder if you have previously marked any email from Intuit as spam. So kindly check your spam folder.

2. Reset a standard user account password

Apart from admin accounts, there can be several standard user accounts in QuickBooks. These accounts generally have more restrictions put on them to limit the access to valuable accounting and financial data.

If you remember the authentication details for an admin account, then you can easily reset the password for a standard user account.

Here are the steps for resetting a user password in QuickBooks desktop:

  1. Launch QuickBooks and sign into your company file with an admin account.
  2. From the company menu click on setup users and password.
  3. Click on setup users.
  4. Go to the user account and click on edit user for the user account that you want to change the password.
  5. Enter a new password for this user account.
  6. Click on next and then next again.
  7.  Click on finish.

You have successfully reset the password for a standard user account in QuickBooks desktop. Only an admin account can reset the password for a standard user account because standard user accounts lack the permission to make such changes. If you don't remember the password for an admin account, then you can go to the solution provided above to reset your admin account password.


As you can see, there are many different ways to reset the password for an admin account. You can rely on the customer management portal or the QuickBooks automated password reset tool to create a new password and do away with the old one. Admin users can easily change and reset the password for a standard user account connected to the company file.


How do I bypass a password on QuickBooks?

To bypass or get rid of a password on a standard or admin QuickBooks account, you can rely on the automated password reset tool. However, users who have versions 2020 or newer of this accounting software need to go ahead with the steps that we have provided specifically for those versions. The automated password reset tool is not compatible with the latest versions of this accounting software.

How do I reset my QuickBooks administrator password?

You can reset your QuickBooks administrator password by choosing the forgot password option on the login screen. Then you can fill in all the correct information to verify your product and enter the token sent to your registered email address to reset your admin password.

How do I reset my QuickBooks password for free?

All methods provided in this post can be used to reset your password for free. Unless you rely on services from third parties or tools, you will not have to pay in order to reset your password for your admin or standard user account. Further, the QuickBooks automated password reset tool is also free to download and use because it is a utility provided by the parent company to facilitate users.

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