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QuickBooks Payroll Item List Does Not Appear

QuickBooks Payroll Item List Does Not Appear

If you intend to use QuickBooks to process your own payroll, you must first understand how payroll items work. Have you considered doing your own payroll in QuickBooks? Whether you’re transitioning from a payroll service or preparing to pay your first employee, you’re undertaking a complex set of tasks that necessitate extensive preparation and absolute precision. However, the payoff is complete control over your compensation records and transactions, as well as continuous access to your payroll data.

If you have no prior experience with paychecks, deductions, or payroll taxes, we strongly advise you to seek our assistance. Although QuickBooks simplifies the mechanics of setting up and running payroll, there is still a lot to learn.

Accuracy is important in this situation. The financial well-being of your staff members and the maintenance of any benefits they will receive fall under your purview. federal, state, and local taxing authorities will rely on you to submit the correct payroll taxes and filings on time; failure to do so may result in harsh penalties or worse.

The user or the bookkeeper may occasionally experience difficulties with QuickBooks due to specific reasons. A situation similar to this is when QuickBooks payroll item list does not appear. It becomes challenging for the user or bookkeeper in this situation to maintain the employee payroll. If QuickBooks’ payroll items list isn’t showing up for you, this article will provide a solution.

What does Payroll Item List mean?

Every factor that affects the size of a payroll check and every business expense associated with payroll are both kept track of by QuickBooks. This list’s official name is the Payroll Item list. Payroll items include pay, taxes, additional augmentations and subtractions, and employer-paid expenses. Using payroll items in QuickBooks, it is possible to keep track of the total collected year-to-date wages and taxes for each employee. You can keep adding to the list as you go, and QuickBooks will automatically add some items for you.

To help you set up essential payroll items like compensation and benefits quickly and correctly, QuickBooks provides additional instructions. You deal with payroll items directly when carrying out payroll tasks. No matter what kind of payroll transaction you create in QuickBooks—a pay check, a payment for the payroll withholding amount, or an adjustment—the transaction is expressed in terms of a payroll item. In the background, QuickBooks monitors your payroll liabilities in the Payroll Liabilities account (another current liability account).

Every line item is set up as a payroll item on a pay stub. In addition to the payroll items used by QuickBooks to track Federal Tax, El, and CPP, there are 5 typical types. The five categories are as follows:

  • Deduction
  • Added Tax
  • Wage
  • Addition
  • Company Participation

What is the function of payroll items in the QuickBooks accounting program?

To keep track of specific pay amounts, use the payroll items in your QuickBooks accounting software. Additionally, it can be used to compile total annual wages and tax payments for each employee.

Why Do the Payroll Items in QB Suddenly not appear?

You might not see “payroll item” listed under the menu “Lists” when you try to edit or delete a payroll item, even after looking there. Despite entering several items, the payroll item list is not displayed.

Fix the Missing QB Payroll Item problem. How to Fix No Payroll Item List Issue

If you can’t find it in either the List or the Employees drop-down menus, you can try the following steps:

  • Navigate to the Employees list in QuickBooks.
  • ‘Manage Payroll Items’ can be chosen from the drop-down menu.
  • Select View/Edit Payroll Items next.

If the Intuit Payroll Item is still missing or none of these steps have worked, then:

  • Make sure that the complete payroll features are checked in your preferences.
  • Check that because there might be a problem with your data file.
  • Attempt to verify and rebuild your company data file as well.

Steps to Verify Data Utility:

  • Choose the File menu. Choose Utilities > Verify Data from the drop-down menu.
  • When QuickBooks reports that there are no issues with your data, click OK.
  • If there is a problem, you will be given the option to Rebuild Now or View Errors.
  • Choose Close and then perform these steps:

Note: Do not proceed with these steps unless you are confident in your ability to examine the QuickBooks.log or QBWin.log files. Emails Cannot Be Sent from QuickBooks

  • Search the QBWin.log or QuickBooks.log files.
  • Check the log file.
  • For Windows users, press Crtl+F to search for “Begin Verify.” Find the most recent file.
  • For Mac users, scroll to the bottom to find the most recent Verify information.
  • Look for the line that contains LVL_ERROR.

How to Rebuild a Data Utility:

  • Choose File from the menu. Select Utilities > Rebuild Data from the drop-down menu.
  • On the QuickBooks Information window, click OK.
  • Follow the prompts that are given to you on how to save a backup.

Note: You might see a message stating that QuickBooks is not responding. However, you need not be concerned because rebuilding is ongoing if you can see the cursor move. Watch for it to finish.

  • Click OK once the Rebuild is finished.

This would place the Payroll Item List QuickBooks under the List menu after performing these steps to verify and rebuild. Please contact us so that we can assist you if it is still not there. You can configure the Payroll Item List once it has been added to the software.

How do Add, Edit and Delete Payroll Item List in QuickBooks?

The required steps to add, edit, or delete QuickBooks items are listed below. First, we’ll go over how to add items to QuickBooks, then we’ll go over how to edit those items, and finally we’ll go over how to delete those items from QuickBooks.

Steps for Adding the Payroll Item List in QuickBooks Desktop:

Utilizing QuickBooks Desktop, users can easily create and include the Payroll item list. This is how:

  1. Click on the specific QuickBooks Desktop menu.
  2. Choose the list from the relevant drop-down menu.
  3. Find the payroll item list on the lower left and access it.
  4. Click the Payroll item tab next.
  5. Click the Custom Setup button after selecting the Next button.
  6. Tap the Next key.
  7. After choosing your salary, follow the on-screen instructions.
  8. Post this, then click the Next button after adding the Payroll item list.
  9. Include the item list’s name and click the next button.
  10. Decide which expense account should be on the list of things to watch.
  11. Click the Finish button to finish the program.

Steps for Adding the Payroll Item List in QuickBooks Online:

  1. Open your specific QuickBooks account and choose the Employees menu.
  2. Choose the Employee Centre in step two.
  3. Choose the Employee Centre from the preferences you’ve chosen.
  4. Select the Payroll info tab by double-clicking the Employee name.
  5. Locate the area immediately beneath the Item name column.
  6. After choosing the drop-down arrow, pick the payroll item list.
  7. Add the employee’s hourly wage to the relevant annual rate column.
  8. To save the changes, select the OK button and press it.

Steps to Edit a Payroll Item List in QuickBooks Desktop:

There are specific steps you must take in QuickBooks Desktop to edit a specific Payroll Item list. In this order:

  1. Click the List menu to get started.
  2. Next, pick the Payroll Item list.
  3. Select the item list and then choose Edit from the menu.
  4. Next, you must select Next twice before adding the appropriate tracking type.
  5. Select the appropriate taxes after clicking the Next button.
  6. Choose to Calculate based on quantity.
  7. At this point, you must add the limit type.
  8. Press the Finish button, and the process is finished.

How to edit payroll items in QuickBooks Online:

  1. Create your specific Payroll account in QuickBooks.
  2. Next, click Employees.
  3. Next, select the payroll item list and the Employees’ names.
  4. Right-click with the mouse and then choose Edit.
  5. Make all the changes you want to.
  6. Select Save, then click OK to end the program.

How to Delete the payroll item list from QuickBooks Desktop:

  1. Select the Employee menu from the menu bar’s top end.
  2. Next, select the Payroll Centre and then the Employees Pay tab.
  3. Find and select the payroll field Click on the Payroll button.
  4. Select the payroll item list you require.
  5. Choose the Delete button and press it.
  6. A window will display a confirmation message. Once you click the Yes button, the program is finished.

Steps to access employee payroll information:

  1. Select Employee Centre from the Employees menu.
  2. Double-click the first employee who is impacted.
  3. Select Payroll Info in the Edit Employee Window.
  4. We can check the insurances we’ve requested for the employee under the Addition, Deductions, and Company Contributions section.
  5. To save changes, click OK.

How to reverse a paycheck for you following these actions and updates?

  1. Click the Payroll Centre link under the Employees menu.
  2. To continue the scheduled payroll, click.
  3. Right-click the employee’s name (highlighted in yellow) and choose Revert Paycheck.
  4. Open Pay Check Detail by clicking.
  5. Enter the necessary data.
  6. Verify the insurance deductions are computed.
  7. Click save and then close.


The solution to the problem ‘QuickBooks Payroll Item List Does Not Appear’ is covered in this article. If you are still having trouble resolving the issue, please contact our team, who is available to assist and guide you 24 hours a day, 7 days a week.


1. How can the QuickBooks payroll item list be changed?

First, create your specific Payroll account in QuickBooks. Step 2: Next, choose Employees. Step 3: Next, choose the employees’ names from the payroll item list. Step 4: Right-click and then choose the Edit menu item. Step 5: Implement all the changes you’ve decided to make. Step 6: Click Save, followed by the OK button, to end the program.

2. How can I stop the payroll process in QuickBooks Desktop payroll?

The calculation is automatically terminated by QuickBooks Desktop Payroll when the limit is reached. Observe these steps: Choose Employee Centre from the Employees menu by going there. Select the Payroll Info tab by first double-clicking the employee’s name.

3. In QuickBooks, how do I view employee information?

  1. Log in to your QuickBooks account and navigate to the Employees menu.
  2. 2.  Navigate to the Employee Centre.
  3. Choose the Employee Centre from the list of preferences.
  4. Double-click the Employee name, then select the Payroll info tab.
  5. Go to the area just beneath the Item name column.

4. What is the process for making a payroll item list?

Select Payroll Item List from the List menu. Select New from the drop-down menu on the Payroll Item List. Click Next after selecting EX Setup. Select the item to be configured. Click Next and then follow the prompts to enter the necessary information for the type of item you’ve chosen.

5. In QuickBooks Desktop, what happens if I voide a pay check?

To inform the server that the payroll data has changed, QuickBooks Desktop will now connect to the server. Direct deposit will no longer accept the checks you voided.

6. Why doesn’t QuickBooks have a list of payroll items?

In some cases, QuickBooks can present users or bookkeepers with problems that are inconvenient. One such problem is when QuickBooks lacks a payroll item list. It becomes challenging for the bookkeeper or user to maintain the employee payroll in such a situation.

7. What is the list of payroll items?

This list is also known as the Payroll Item list. Payroll items include pay, taxes, additional additions and deductions, and expenses that are covered by the employer. Payroll items in QuickBooks are used to keep track of each employee’s collected year-to-date wages and taxes.

8. How do I add taxes to the list of payroll items?

  1. The List menu must first be chosen.
  2. Pick the Payroll Item list next.
  3. Choose the item list now, and then click the Edit menu.
  4. Next, you must select Next twice before adding the appropriate tracking type.
  5. Click the Next button and then choose the appropriate taxes.

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