Skip to content

What is the best scanner for QBO

Monitoring of regular expenses & receipts is now becoming a mandatory task for every organization especially a small business. To do this there needs proper planning and advanced technology like receipt scanners, accounting software to organize all their expenses. Among all these application receipt scanning applications clarify the expense tracking in several industries. It acts as a simple and less expensive method to handle the complete expenses including travel-based receipts, sales, and more. There are many online scanners available in QuickBooks. This blog will cover the advantages of receipt scanner and information about what is the best scanner for QBO you can choose based on your requirement and specification.

What are the major benefits of Receipt Scanner Application?

  • Smartphone receipt scanner application helps you to snap an image of invoice & receipts and also transfer that data directly to the cloud to maintain security 
  • This scanner makes expense management simpler. This receipt scanner lets remote workers work seamlessly
  • Receipt scanners help to manage finance more organized and structured as it automatically creates independent entries for entire itemized charges displaying on the receipts.
  • These scanners decrease the storage space you required for managing paperwork. Whenever you digitally store the documents through this scanner it let you access entire documents in great resolution.

Characteristics of the Best Receipt Scanners for QBO:

QuickBooks permits simple integration of several receipt scanning applications to ensure a great comprehensive display of financial details. These are associated with several benefits and characteristics that are listed below:

  • It permits account payable items classification
  • Extracts accounts payable items information like invoices & receipts
  • Manage and archive receipts for simple storage
  • It contains a dashboard to handle multiple accounts
  • It comprises several submission methods
  • It allows to submit expenses claims, and purchase invoices
  • Scanners operate with both iOS and Android

What is the role of Receipt scanner apps in an organization?

Many successful Business organizations implement Receipt Scanner Apps to save time and effort. Scanners simplify the complex task of record-keeping. There are many cloud-based scanners available across internets that can be easily linked to the QuickBooks software to permits freelancers, sole proprietors, and organizations to utilize secure and convenient features.

Following is the list of receipt scanning applications that can be implemented in QuickBooks?

QuickBooks Online

It is the most secure and effective method to file your entire expenses manually. The QuickBooks receipts scanners process the optical character recognition technology to extract records including scanning the date, amount, name, and location mentioned on the transactions. Furthermore, the scanners permit automatically bank statements importing, credit card, PayPal transactions, etc. these transactions are then sorted into tax categories. When the expenses are managed in categories through custom organization protocols it helps to control the expenses. The application’s entire interface is automatic which allows easy to sort the business and personal reports with an easy swipe. This increases the annual savings. 


Veryfi delivers simple-to-use receipt applications with amazing features including mail, email, scanning, receipt uploading for processing, and data dictating via its Apple Watch. Moreover, the company launches the trending updates to maintain the competition of automated technology.


  • You can select from different Veryfi software based on your requirements.
  • This scanner implements AI-covered technology to extract mandatory information from both digital and analog documents for automated and accurate data entry.
  • The core application helps to maintain receipts and expenses; the logbook program delivers hands-free travel monitoring. Additionally, the Timesheets application helps you to track the employee timing on different projects.

Nexonia Expenses:

It is a closed-dependent program permits simple mobile receipt and expense uploads to monitor expenses. 


  • It includes configuration customization to create workflows approval suitable to company policies and protocols feature:
  • There is a Google Map integration feature to track mileage while traveling, you can even sync the application with QuickBooks to review the highlights all your expenses. This will result in better accuracy, automation, and time management.
  • It also permits application linking to financial institutions to upload statements automatically.



BigTime Time Tracking and Billing is an expense-management application applicable for both freelancing and organizations. This receipt scanner is simple and convenient with its customizable timesheets that lets you track the hours and project costs. 


  • It s PDF format conversion and Excel export
  • You can even monitor the expenses log and integrate them into different projects. 


Minute7 Time & Expense Tracking:

This is an effective receipt scanner that tracks both expenses and hours to let you handle the team efficiently.


  • It permits to integration expenses through the mobile application. 
  • You can simply upload expenses and timesheets to QuickBooks software through the export feature.
  • It includes expense management to simplify records storage.


You can get many business solutions through Neat. The Neat acts as a top-provider of receipts scanners to scan the receipts from worldwide.


  • You can implement the subscription-related mobile app to perform receipt scanning, neat program permits to organize the scanned documents, business cards, and other folders.
  • You can apply the filters or keyboards to search the preferred documents from several reports.
  • These scanners have several price plans including monthly and annual plans.


This receipt scanner helps to perform critical tasks in the expenses management of an organization. This app makes easy data entry and also helps to store a digital record. These scanners save time if you do some adjustments in some expenses. 


    • You can maintain the expenses by capturing an image of the document with your smartphones. 


  • It operates with any type of documents like banking statements, bills, invoices, receipt, record expenses, etc. you can easily mail them. 



Hopefully, through the above blog, you have received the solution of what is the best scanner for QBO. The best receipt scanners help the organization stay organized, save time, scan the receipts in a timely method, accurate view of cash flow, simplify the bill and expense payments, and more. Read the entire specification of each scanner and then select the convenient one according to your requirement. To know more about the same and other QuickBooks errors call the QuickBooks number at 1800866849.  You can even email or do a live chat to get an instant reply.

Speak to A Specialist about QuickBooks Software

Headache🥺. Huh, Save time & money with QuickBooks Support 24×7 @ +1/, we provide assistance to those who face problems while using QuickBooks (Support all U.S. & Canada Editions)

--- Support - We provide solutions for the following QuickBooks (Pro, Premier, Accountant, Enterprise, Payroll, Cloud) ---

  • Error Support
  • Data Import
  • Data Conversion
  • Payment Solutions
  • Upgradation
  • Payroll Support
  • Data Export
  • Software Integration
  • QuickBooks Printer Support
  • Complete QuickBooks Solutions
  • Tax-Related Issues
  • Data Damage Recovery
  • Installation, Activation Help
  • QuickBooks Windows Support

Disclaimer : We are a third party agency working on providing authentic support and full fledged services for for accounting software QuickBooks 2018 version. It is one of… Read more