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Create a Payroll Liability Check QuickBooks

Create a Payroll Liability Check QuickBooks

As we knew, the amounts you owe but have not even paid are known as Liabilities and, it is now easy to understand what is payroll Liabilities, these Liabilities include withheld payroll tax amount.

QuickBooks’s Online Payroll System does not process the checks that are used to pay the non-tax liabilities. You cannot create or send payroll checks if they fall in this category unless you go to the check screen and create these payrolls from there.

If you do not know the process or need assistance with the same, just follow the guidelines provided below by the QBPayrollHelp help team. We are going to help you out in creating a payroll liability check also you can check out how to create QuickBooks Payroll Liabilities Report in simple steps.

What are payroll liabilities checks?

The type of payroll-related payment owned by a business but has not yet been paid is called Payroll liabilities. It includes wages earned by employees but has not yet been received, taxes withheld from employees, and other payroll-related costs.

Payroll liabilities checks include

  • Payroll taxes
  • Payroll service costs
  • Employee wages
  • Other payroll costs such as health insurance contributions, retirement fund contributions, or wage garnishments

Requirement For Creating Payroll Liability Check

Description: The users are restricted in these and similar domains from creating a payroll liability check:

  • Health Insurance Premiums,
  • 401 (k) Contributions
  • Child Support
Creating A Payroll Liability Check: We are going to show you how to create a payroll liability check and how to set up the transactions that are recurring:

How To Create a Payroll Liability Check QuickBooks

1. Creating A Liability Check

  • Go to the QuickBooks, click on the Plus Icon (+) situated at the top and then click
    • Go to the Bank Accounts drop-down and select the account that you are going to use to create the liability check.
    • Go to the drop-down Choose A Payee and select the
    • Now, go to the section named Account Details. Select the account that you are going to use to track the liability payments. Enter the amount there.
      In case you are unsure of which account to select, you need to go through these steps to validate the liability preferences you had set, or want to set:
      1. Go to the left menu and click on Workers.
      2. Click on the Employees tab and click Payroll Setup.
    • Go to the center columns and click Accounting.
  • Go to the Tax Liability Accounts, you should be able to see your Liability Preference.
  • If you are using several accounts to pay for the different agencies, ensure that you have pointed to these accounts and mentioned amounts concerning these agencies.
  • Fill the check the way you would normally fill, and hit save.

If you want to print the check, you have two options:

1. Print Later:

Put a checkmark on the box in front of To Be Printed, if you are looking forward to generating the check now but printing it later. Also, QuickBooks Payroll Liability Adjustment is not a simple process.

2. Print Now:

Click Print Check, if you are going to print the check right away. You will be redirected to the Print Checkup Setup screen. From there you can print the check the way you normally do.

3. Setting for Recurring Transactions:

To be sure that the liabilities are always paid routinely and without delay, we advise you to set up recurring transactions so that you would be reminded of when to make the payments.

Follow the steps given below:

  • Create the liability check first.
  • In the end, click on Make Recurring.
  • Go to the Recurring Check section now:
    • Give the template a name so that you would be reminded of what this liability check stands for.
    • Click Reminder to set the template type.
  • Provide the number of days you would want to be reminded of the payments.
    • Fill in the apt interval for the transaction.
    • Choose both Start and End Dates concerning the recurring check.
    • Click Save Template.

Now you can create payroll liability checks in QuickBooks. As all the information is provided above with detailed steps, you can do it easily and properly. You can also add reminders to the calendars for the payments. If you have any issues or queries then you have to reach the QuickBooks customer helpdesk team who is here to assist you at their best.


  1. What I can include in the Payroll liabilities?

    You can include any type of payment in the liability that is related to the payroll. It includes the taxes, wages, and many other payroll-related costs that are not yet paid.

  2. Do I have to make a payroll liability account?

    No, it is automatically created by QuickBooks when you sign up for the QuickBooks desktop payroll. It consists of mainly 3 things, deduction, company distribution item for payroll, and tax.

  3. Can I add a reminder to the calendar?

    Yes, you can do it with the following steps:-

    💠 Open the QuickBooks account
    💠 Click on the Employees menu 
    💠 Then select the option Payroll tab
    💠 Now click on the Pay Liabilities option
    💠 Add the liabilities by clicking on them that you want to add
    💠 You have to set the payment reminder by clicking on the drop-down icon
    💠 From the drop-down menu, click on the Add Reminder to Calendar option
    💠 Click on the OK button
    💠 Now you get the list of calendar apps, from that select the one you use regularly
    💠 Now edit the notice of the reminder as required and then click on the Save button.

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