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Change Payroll Tax Rate in QuickBooks Desktop

Change Payroll Tax Rate in QuickBooks Desktop

As is common knowledge, QuickBooks is the most popular accounting program in the world, providing users with the most up-to-date tools and data to manage their company’s financial records. Changing the payroll tax rate in QuickBooks is one of the features that makes it difficult for the user to manage the payroll and taxes for their company. You will find a step-by-step guide for setting up payroll taxes in QuickBooks in the article that follows. Payroll management can be a little challenging and time-consuming. When handling the payroll, every detail must be considered. This is because many workers are depending on you and anxiously awaiting their paychecks.

Setting up payroll taxes is crucial for these problems. It not only improves payroll management but also saves you time.

Payroll is a crucial component of any business, and choosing the option that will best meet your needs can be challenging. You can learn more about QuickBooks Payroll as a potential payroll option by reading the information below.

Once payroll has been configured, whether you are using the Desktop or Online version, run the payroll to guarantee that everyone is paid on time. All you need to do is enter the employee’s hours or workweeks; QuickBooks will calculate everything else correctly. You can submit and pay your federal, state, and local tax returns using the QuickBooks Payroll feature. After setup, QuickBooks Payroll will update the taxes for you, so you won’t need to. For electronic filing and tax payment, you can also use QuickBooks Full Service Payroll or Assisted Payroll. The tax tables should be updated frequently, and you should always check for updates before paying your employees. You now appear more modern. If you use the Online Payroll, it automatically updates.

Steps to Check Your Payroll Tax Rates in QuickBooks Desktop 

Now is the time to check your QuickBooks Desktop payroll tax rates to make sure all the limits and percentages are correct. It occasionally forgets to update the state unemployment rate when updating for the new year.

  • To update payroll information, click Employees > Get Payroll Updates > Update from the QuickBooks Desktop menu at the top. The most recent payroll updates will run as a result. Next, check the payroll list.
  • Click Lists > Payroll Item List from the QuickBooks Desktop menu at the top
  • Ensure that the Illinois Unemployment Tax rate for your business is accurate (especially if it has changed since last year). Your MyTaxIllinois account will allow you to see your current tax rate.
  • In the event that the rate shown in QuickBooks is incorrect, click on IL-Unemployment Company in the lower left corner, choose Edit Payroll Item, and keep clicking Next until you reach “Update company tax rates,” enter the accurate rate, and then click Next and Finish.
  • In QuickBooks Online click on the Gear >  Payroll Settings > State Taxes > IL State Unemployment Insurance (SUI) Set Up > Change or Add New Rate.

If you use QuickBooks Online’s Self-Service Payroll to handle your own payroll and have a company file, you should check your state’s unemployment tax rate annually.

The payroll tax tables affect taxes such as

  • Social Security Tax
  • Medicare
  • Additional Medicare Tax –
  • Federal Unemployment (FUTA)
  • State Unemployment (SUI)
  • State Disability
  • Predefined local taxes

How to Change a Tax Rates in QuickBooks

In QuickBooks, you have a variety of options for changing rates. There are different methods you can utilize depending on the type of item you need to change. Programmability exists for both the payroll tax rates and the billing rates for specific items like services and discounts. The majority of item rates, including various state taxes, can be changed in QuickBooks’ Item List. To change tax rates for local payroll taxes, use the Employee Center.

1. Change Item Rates

  1. Choose “Item List” from the “Lists” menu.
  2. Select an item from the list of available items whose rate you want to modify.
  3. Select “Item” from the drop-down menu.
  4. Fill out the Edit Item window with the new rate. You can alter the price, the hourly rate, or the flat rate depending on the type of item.
  5. To close the window and save the rate, click “Save.”

2. Change Local Sales Tax Rate

  • Select “Employee Center” from the “Employee” menu.
  • Select the “Employees” tab, then double-click on the name of the employee whose local payroll tax rate you want to modify.
  • From the drop-down menu on the “Change” tab, choose “Payroll and Compensation Info.”
  • Select the “Other” tab from the “Taxes” button.
  • After deciding which tax needs to be modified, enter a new rate in the Rate field. We assume that the rate is a percentage.
  • To save the new rate, click the “Save” button.

On the QuickBooks desktop, how do I modify the payroll settings?

1. Configure payroll preferences

  • Go to QuickBooks, select Preferences, then Payroll.
  • In the Payroll window, go to The Employees > Payroll menu item: dropdown, then choose from the 2 payroll options: 
  • Select Launch or Get Started, then close the Preferences window.

The payroll tax rate in QuickBooks Desktop can be changed from the Payroll Tax Rates list. Before changing the payroll tax rate, there are a few important things you need to know about what will happen when you make this change in QuickBooks. In this QuickBooks Desktop tutorial, we’ll show you how to change the payroll tax rate on your company file. Correctly changing the payroll tax rate can have a big impact on your bottom line, so you need to know how to do it. You will be able to easily make your desired changes by the end of this QuickBooks Desktop tutorial because we will walk you through the process step-by-step.


  1. Why are payroll taxes not calculated in QuickBooks?

    In QuickBooks Desktop (QBDT), there are various reasons why payroll taxes aren’t calculated. Among these are: The total annual salary exceeds the salary limit. The gross wages of the employee’s last payroll are too low.

  2. Why is QuickBooks not taking out federal withholding?

    The following are potential causes for QuickBooks’ incorrect calculation of federal taxes: The wage bill is exceeded by the total annual salary. The most recent payroll’s gross wages for the workers are too low. Run the most recent payroll update to keep your taxes current.

  3. How does QuickBooks payroll work?

    QuickBooks Payroll is a cloud-based payroll solution that enables businesses to pay employees, manage employee benefits, and file payroll taxes all in one location. By automatically calculating, filing, and paying federal and state payroll taxes, the software saves time.

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