QuickBooks Payroll Chart of Accounts

What is the Chart Of Accounts In QuickBooks Payroll?

QuickBooks program exhibits exclusive tracking and reporting methods for your business accounts and finance that will help you to gain insights into the financial health of your business. Let us discuss how QuickBooks Payroll Chart of Accounts helps in business analysis.

QuickBooks software helps in business analysis through different lists such as Chart of Accounts, Items List, Class List, and Customer Type List. If having issues while managing accounts, learn how to fix the QB Payroll Chart of Accounts Errors easily.

The configuration of the QuickBooks payroll Chart of Accounts is simple and easy. The chart of accounts indicates the list of asset, liability, equity, income, and expense accounts that are used to assign regular business transactions.

It is very important to list what is used in QB to streamline the financial structure of your business. While preparing this list with the accounts summary, other lists are also used to gain information that helps in better decision-making for your business. More information gets connected with QuickBooks Payroll Customer Service before starting.

Types of Account In QB Payroll

Different Types of Accounts:

There are six different account categories used for tracking the financial position of your business. They are assets, liabilities, equity, income, cost of goods sold, and expenses.

• Assets: Anything purchased that can be used for economic benefit is termed an asset. Assets that can be quickly liquified are a bank, Accounts Receivable, gold, etc. Current Assets comprise the QuickBooks Inventory Asset and the Undeposited Funds account. The Fixed Asset is used to track purchases of tangible property.
• Liabilities: Liabilities refer to the company debts that are yet to be paid. It comprises subsections: Accounts Payable, Long-Term Liability, Credit Cards, and Other Current Liability
• Equity: The Equity account category holds the leftover interest of the business after the liabilities are paid. Accounts in this category comprise of common stock, owner’s investments and draws; retained earnings; and opening balance equity.
• Income: The earned money from selling the products or services is signified as income.
• Cost of Goods Sold: The Cost of Goods Sold account is for the costs directly related to giving a service or good for sale. There is a direct relationship between these costs and your revenue. In case your company offers a product, your cost of goods sold (COGS) expenses would include the material, labor, and other costs that are involved in selling the product.
• Expense: An expense indicates when an asset is used or there are some cash transactions made. The expense accounts were prepared during the Express Start or Advanced Setup and accord you all the general divisions required for tracking your business expenses.

Note : QuickBooks Payroll MAC user also having same features available but in different option .

How to Setup a Chart of Accounts in QuickBooks?

How to open a Chart of Accounts in QuickBooks Desktop?

• Discover the company, Accountant, or Lists option
• Hit on Chart of Accounts
• How to open a Chart of Accounts in QuickBooks Online?
• Discover the Settings option
• Hit on Chart of Accounts

How to edit an account in QuickBooks?

• Click on Lists at the top option
• Hit on Chart of Accounts
• Select the account you need to edit and give right-click on it
• Choose the edit account and then perform the mandatory modifications
• Click on Save and Close option

How to delete an account in QuickBooks?

• Click on the Lists tab
• Now find and hit on Chart of Accounts
• Select the account you need to delete
• Give a right-click on it
• Choose delete account and then click on the OK button

How to set up Liability accounts in QuickBooks?

Liability refers to the amount of sum you owe to other individuals. They are generally your debts which include credit card debt, personal loans, mortgages, credit card balances, payroll Taxes, and income taxes payable. The liability accounts consist of items like promissory notes, credit card balances, payroll taxes, bills, etc.  When you fill the loan in your company chart of accounts, ensure that you enter the amount of the loan.

Steps to set up a liability account

Follow the below-mentioned instructions:

• Discover the Settings option
• Hit on the Chart of Accounts tab
• Click on the New button to make a new account
• Locate a dropdown named Account type
• Choose long-term liabilities
• Click on other current liabilities if you need to pay for the current year 
• locate Notes Payable listed in dropdown named detail type
• Now give a suitable name
• Click on the dropdown button which says When do you want to start tracking your finances if you need to proceed with the transactions monitoring
• Choose Today for current-day transaction tracking
• Locate the field named Account Balance, and fill in the account balance for today
• Click on Other to select a customized date to start transaction tracking
• Now pick the date in a field named to select a date
• Discover the Account Balance field to fill the account balance for the selected date
• Fill the complete loan amount as a negative amount
• It will setup the liability account with the total amount
• Hit on Save and close button

How can you map the chart of the account before executing Advanced payroll?

Mapping a Chart of accounts is necessary to run payroll in QuickBooks. So make sure you have correctly organized the expenses and liabilities of the payroll.

Follow the instructions:

• Firstly sign in to the Advanced payroll to get prepared to run Payroll
• Locate the initial setup wizard to update the mapping
• Once you did update in mapping you can fill the correct bank account & payroll liability accounts
• After this, you are eligible to modify the account settings to delve into in-depth reporting.

How to export the Chart of Accounts?

There is available an export configuration option to embed into an excel spreadsheet export to view the active accounts in the complete chart of accounts. Moreover, you can export the configuration of the Chart of Accounts through Data extracts by locating the payroll settings.

How to organize the Chart of Accounts?

For the better organization of the Chart of Accounts, it is essential to understand in depth the balance sheet and its other related core elements.

You must have awareness of the different primary groups available in the chart of accounts including income accounts, Asset accounts, liability accounts, and expense accounts.

However, accounting software is beneficial in managing the Chart of Accounts. You need to explore the best version of QuickBooks to effectively handle business accounting with fewer errors. It will permit you to properly understand the chart of accounts to track the amounts mentioned in the balance sheet.

How to update the Chart of Accounts in QuickBooks payroll?

There are two sections available on the chart of accounts page.

Here are below:

1. Primary accounts

These accounts are beneficial when their location-specific accounts are not available or mapped

2. Location-specific accounts

These types of accounts are useful to override the primary accounts for particular transactions at a specific location. The working of the location-specific accounts is identical to primary accounts, but, they are only applicable to a particular location. You can easily allocate a few transactions to different accounts

Watch the full video to set up the Chart of Accounts in QuickBooks

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FAQs

How to set up payroll accounts in quickbooks?

To setup payroll accounts in quickbooks, you need to;

1. Open QuickBooks and click on the “Employees” tab on the left-hand side.
2. Click on “Payroll Setup” and select “Get Started” to begin setting up your payroll accounts.
3. Enter your business information and click “Continue.”
4. Choose your payroll options. You can select to manually process payroll or set up QuickBooks to automatically calculate and process payroll.
5. Enter your employee information, including their name, address, social security number, and other details.
6. Enter your federal, state, and local tax information, including your tax rates and filing deadlines.
7. Choose your payment schedule.
8. Once you have entered all your information, click “Finish Setup” to complete the payroll setup process.

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