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Create Cash Flow Statements in QuickBooks Online

Create Cash Flow Statements in QuickBooks Online

What is QuickBooks’ Cash Flow statement?

QuickBooks Online has developed specific features that make creating cash flow statements simpler and more efficient as it has grown to be one of the most widely used software solutions for businesses, particularly small and medium-sized ones.

Although balance sheets can be produced on a monthly basis, businesses find it difficult to produce cash flow statements. Businesses can generate a monthly invoice with the aid of QuickBooks Online. In accordance with generally accepted accounting principles (GAAP) requirements, the cash flow statement must be prepared. The software makes sure it is ready to take into account all the necessary factors.

Understanding QuickBooks’ Cash Flow Forecast Report

You need to put systems in place that work to increase your cash flow if you want to keep your business on track and position it for growth. You can gain insight into how well your business is doing and what needs your attention by tracking and keeping an eye on your cash flow. However, how do you plan months or even years in advance by looking beyond your current cash flow?

The ability to predict cash inflow and outflow as well as the amount of cash on hand in your business at any given time in the future based on anticipated income, accounts receivable, accounts payable, current cash in the bank, and anticipated expenses will help you improve cash flow management.

Why is a Cash Flow Statement Important?

Though companies already have an income statement to show their earnings, it is not confined to cash transactions only. Hence, having a cash flow statement for a separate cash-related record is a must. The statement of cash flow not only lets you retrieve the sources of the cash generated but also helps track its uses. In addition, it also provides the breakdown of the cash flow, segregating the operational costs, investments, and other financial expenditures or inflows.

Companies already have income statements that they can use to demonstrate their earnings, but they are not limited to cash transactions. Having a cash flow statement for a distinct cash-related record is therefore essential. You can find out where the money came from and how it was used by using the statement of cash flow. Additionally, it provides a breakdown of the cash flow, separating operational expenses from investments and other financial outlays or inflows.

What steps are involved in creating a specific cash flow statement in QuickBooks Online?

There are four steps involved in creating the cash flow statement in QuickBooks Online. Look at them, shall we?

Method 1: Make a fresh cash flow statement.

  • Step 1: Select the left side of the visible menu bar.
  • Step 2: Select Reports.
  • Step 3: Visit the section titled “Business overview.”
  • Step 4: To access the Statement of Cash Flows option, locate it in the second column of the report.
  • Step 5: click it.

Method 2: Configure the Options

Step 1: Look at the menu bar that is located above the State of Cash Flows option.

Step 2: Modify the report’s default options.

Step 3: You can modify the choices that are available, such as:

Report Period: Using the dropdown menu, you can choose the time frame for which you want to run the cash flow statement.

Using this option, you can specify the default appearance of the report’s columns. Using this option, you can add additional columns or divide existing ones into different sizes as needed.

Users can choose this option to only display columns and rows with at least one activity occurring during the period. Show Active Data Only If you configure it that way, the report will only contain non-zero and active data.

Run Report: Choose this option to run the report and apply your changes.

Create the cash flow statement you desire. Along with the choices mentioned in the 2nd step, there is also this option.

Method 3: Make the Report Your Own

Step 1: Select the Customize button.

Step 2: Tap the following to make the necessary adjustments and obtain the desired customized result:

General: This is the first option where you can select how much should be displayed, such as in dollars, cents, etc. Negative numbers can also be formatted in different ways. 

Using this option, you can choose which rows or columns your report should display.

Users can retrieve filtered data based on customers, vendors, location, class, and products and services.

Here, you can specify the header or footer that should appear on the report pages.

After finishing their customization, users can click “Run Report” to run the report with their changes.

Method 4: Continuing with the Cash Flow Statement

The cash flow statement can be printed, emailed, or exported after it has been created and customized. Users must take the following actions in order to accomplish this:

Step 1: Move the cursor to the cash flow report’s upper right corner.

Step 2: To forward the report, you can select the appropriate icon from the list, which includes the following:

Email: Do you see the icon for an envelope? To send a copy of your report to those who need to know without leaving QuickBooks Online, click it.

Print: To print the report, click the icon that looks like a printer. Have a hard copy ready and click “continue.”

Export: The drop-down menu is available on the export icon. You can decide whether you want the spreadsheet form to be sent to the recipient or the PDF version of the report to be exported.

You can easily create and customize your statement of cash flow if you adhere to the steps above.

The above-mentioned steps are simple to carry out. However, there are times when you might run into trouble while trying to follow the instructions.

How is a Cash Flow Statement Calculated?

The steps you can take to run the cash flow statement are listed below:

  • Step 1: Click the Business Overview menu item.
  • Step 2: Select Reports. Enter the search bar.
  • Step 3: Type in a statement of cash flows. The Statement of Cash Flows option should be chosen.
  • Step 4:   choosing Run report

Can QuickBooks Produce a Cash Flow Statement for Multiple Years? 

Yes, you can do that with the Pro option. The following steps must be taken in order to accomplish this:

  • Step 1: Click “Reports.”
  • Step 2: Select the Company and Financial options. Decide on the Statement of Cash Flows.
  • Step 3: From the Date drop-down menu, choose Custom. By using the date columns for From and To, select the range.
  • Step 4: Tap the drop-down menu for Excel. Decide to create a new worksheet.
  • Step 5: Select Make a comma-separated value (.CSV) file. Select “Export” from the menu.
  • Step 6: Save the file to your desktop or another location of your choosing.


  1. What is cash flow, and how is it tracked by QuickBooks?

    Here, cash flow becomes important. You can always know how much money you have coming in to pay your bills thanks to QuickBooks’ ability to generate your cash flow statement as well as track and organize all of your accounting data. For your business to remain financially successful and stable, cash is necessary.

  2. Why is cash flow management important for businesses?

    Businesses need to manage their cash flow to make sure there is enough money coming in to pay the bills today. One of the three primary financial statements used to evaluate a company’s financial health is the cash flow statement. The income statement and balance sheet are the other two.

  3. What should the statement’s ending cash balance be?

    For instance, the ending cash balance on the balance sheet statement of cash flows should be the same. A cash flow statement can help you raise money, get more access to financing options, and draw in new investors.

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