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How Do I Enter After-The-Fact Payroll in Quickbooks?

Enter After-The-Fact Payroll in Quickbooks

The fact that payroll is an important feature of QuickBooks After-the-fact generally refers to issued payroll checks. The accountants, with the help of QB Payroll, can edit, add, and authenticate after the fact of the issue checks in one window. However, many QB users are still perplexed about this premiere feature and are not aware of adding it to their payroll accounts. Scroll down to check out more details. 

Description of After-the-Fact in QuickBooks 

This payroll feature is an exclusive feature of QuickBooks. The feature allows the accountants or the owner to set up the payroll taxes. Also, you can do the payroll calculation manually. However, the per-hour earning rate of an employee can be best figured out with it. 

For instance, an employee is working on a wage of $40 per hour weekly. Thus, as per his pay schedule, it will be $40 per hour x 80 hours, for a total of $3200. The clients issue and create the QB payroll checks. 

Note: While running after-the-fact payroll, you need to match the entered information. So, you need to enter the data and sync it, along with the name, account number, and amount. 

Steps to Enable After-the-Fact Payroll in QB 

This payroll is an all-in-one method. So, users can process any client’s payroll and its pay tenure using it. But at first, you just need to turn on the manual payment mode and browse the preferences. 

Lastly, look for the employees and the payroll. With the manual payroll, you enable the after-the-fact payroll. Check out the below steps for further assistance: 

  • Click on the “Preferences” option.
  • Press the “Edit” tab.
  • Select the given “Preferences” option.
  • Choose “Payroll and Employees” by scrolling down in the opened window.
  • Now, go to “Company Preferences”.
  • Tap on “Full Payroll”.
  • Go to the QuickBooks “Help” option.
  • To turn on after-the-fact payroll, just type “Manual Payroll”.
  • From the options, select the manual mode to calculate payroll taxes manually.
  • After clicking the link “Manual Payroll Calculations”, in the help window, you will be given an option about whether you are ready to pursue the payment mode or not.
  • Set up the company file.
  • Click on the list “tab”.
  • Select the item list. The software will automatically enter some of the details, and for the rest, you can do it on your own. 

The experts, on the other hand, recommend thoroughly going through the payment setup wizard and completing the process.

  • Select the payroll setup under the “Employees” tab.
  • The wizard will enter the details of the payroll data. 

Furthermore, enable the time tracker to track the jobs and the employees. 

Steps for Entering After-the-Fact Payroll in QuickBooks 

There are two methods of entering the after-the-fact payroll. The following step-by-step guide will give you a comprehensive understanding of entering the after-the-fact payroll in both QuickBooks Desktop and QuickBooks Online. 

Step 1: Entering the Year-to-date Amount in the Window 

This window in QuickBooks Desktop has the option to enter after-the-fact payroll checks. Open the window and enter the earlier payment. Continue with payment creation. All the payroll taxes from earlier will be automatically added. In addition, use either of these combinations: 

  • Ctrl+Alt+Y, or 
  • Ctrl+Shift+Y
  • When the YTD is active, continue pressing “Next” until the prior payment screen appears.
  • Now, go to “Create Payment” to add the earlier payroll taxes.

Step 2: Entering the Transaction Data Entry

Directly adding the check to the transaction data is another significant way of adding after-the-fact payroll. This window allows you to enter the check number and the date. Then adding E in the field will also help to add the net pay account in QB Online.

  • Go to the “Transaction Data Entry” window.
  • Directly add all the checks.
  • After entering the details of the check number and the date, enter E under the “E/V” section.
  • The “Payroll Data Entry” window surfaces, which indicates that the system already knows that you are preparing the employee check.
  • Besides, it will add “Net Pay” to the “Automatic Payroll Posting” screen. 

This method is applicable when the payroll checks and the routine transactions are related to one bank account. You can also batch the payroll using the MPI (Manual Processing Input) window. 

How do I grant access to the workforce in QB Online Payroll to new employees? 

It is simple! You just need to ask the employees, and then do the following: 

  • Select the payroll and then select “Employees”.
  • Go to “Add an Employee.
  • Enter the necessary details and also the email address.
  • You can ask the person to add all the personal credentials with the QB Workbook checkbox.
  • Click Done. 


It is always necessary to have sound technical knowledge to enter after-the-fact payroll in QuickBooks. Moreover, the methods of entering the details of the payroll in QuickBooks Online and QuickBooks Desktop are different. You must check all the above-given guides to smoothly work with the payroll check features of the accounting portal.


Can the earlier payment information be recorded in the after-the-fact payroll feature in QuickBooks? 

Ans: Yes, but the information must be from the present calendar year. Moreover, you can only enter the information without creating paychecks for the employees. Follow these simple steps:

  • Click on the Workers menu.
  • As the employee page opens, click on the information
  • Provide historical information.
  • Enter all the details.
  • The procedure has come to an end.

Who uses after-the-fact payroll in QuickBooks?

Ans:- It is the enhanced version used by the accountants. Only accountants who have experience using QB payroll can access such payroll features. They enter, modify, and verify the payroll. The screen in this case is a single spreadsheet-style one. 

How do I apply the E-method to enter after-the-fact payroll? 

Ans: Add the checks in the “Transaction Data Entry” screen. Enter the ‘E’ in the E/V field after the date and the check number. The payroll entry screen opens as the system already knows about writing the employee check. The automatic payroll screen includes the accrued liability account. It is only possible if both routine transactions and payroll checks are linked to the same bank account.

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