Create a Paycheck in QuickBooks Desktop Payroll

QuickBooks Payroll software is a part of the QuickBooks Suite package that consists of Pro, Premier, and Enterprise editions along with the Accountant version. QuickBooks Payroll software was incorporated to ease the burden of bookkeepers and accountants in handling Payroll tasks of the business including payment of salary to employees, filing of tax forms, payment of payroll taxes, payment through paychecks and direct deposits, etc.

The following details are related to the concept of creating paychecks for employees through QuickBooks Desktop by employing different tactics and options integrated within the software itself.

What is paycheck

A Paycheck is a salary or wages cheque given to the employee and he can cash the cheque to receive the money.  To create a paycheck in QuickBooks we need to set up QuickBooks payroll on our system. By using QuickBooks we create three types of paychecks.

Different Paychecks Options

The user is provided with three basic options through which paychecks are generated in the QuickBooks Desktop software. Irrespective of the option chosen by the user, the steps to generate the paychecks are the same.

• Scheduled Payroll Paychecks: It is paid on a standard calendar such as weekly or monthly, etc.
• Unscheduled Payroll Paychecks: it is a check that is not paid to an employee on routine.
• Termination Check: The termination check is referred to as the last paycheck. It is issued when an employee is discharged or fired.

Similar Topic: Manually Enter Payroll Paychecks in QuickBooks

How to Create a Paycheck in QuickBooks Desktop Payroll?

However, before beginning with the steps to generate paychecks on QuickBooks Desktop, users should keep the following points of concern in mind.

• Be ready with an active payroll subscription.
• Have the latest updates for the Payroll Tax Tables.
• Be ready with the latest version of QuickBooks Desktop.
• Set the software in Single-User Mode.
• Be ready with Employee Payroll Items.
• Inculcate the required withholding information of employees within the software.
• Set the Direct Deposit details within the software, if employees are paid through the Direct Deposit method.
• Generate paychecks within the same company file where previous paychecks have been created.

Create a Paycheck

• From the main menu bar click on the Employees tab followed by the option of pay Employees. Now select the option that is most relative to the business scenario.
• Next, check up on the end date of the Pay Period, Bank Account as well as the Check Date on which the money is withdrawn.
• Next click on the Printing option as per the business requirement.
• Next, select employees and checkmark the box against those to whom payment is to be made.
• In different columns enter the amount required to be paid.
• Either select the tab called Save & Next to proceed to the next employee or click on Save & Close to go back to type in more payroll details.
• Once the paychecks are generated, click on the tab Continue.
• Under the window called Review and Create Paychecks, review the information and Paycheck Options tab.
  Next check-up on the amounts typed for each employee under the same window and then select the ‘Create Paychecks’ tab.
• Now click on the tab called Print the Paychecks or Pay Stubs Later or Now as per the business requirement.
• In case the user is employing the Subscription of QuickBooks Direct Deposit Paychecks or Payroll Assisted, then the same information can be passed on to Intuit directly to create paychecks.

Similar Topic: Void a paycheck in QuickBooks

Need Professional Help?

The above steps related to the generation of Paychecks under QuickBooks Desktop will easily systematize the required information for pay stubs and paychecks. If the user is facing any issue with the steps or is still unable to create paychecks, then they should directly get in touch with the QuickBooks customer support team set up by Intuit.