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How to Pay Payroll Liabilities in QuickBooks

Pay Payroll Liabilities in QuickBooks

What are Payroll Liabilities in QuickBooks? 

You have liabilities if you owe money but haven’t paid it yet. These liabilities, in the case of payroll liabilities, including payroll tax amounts withheld or paid by your company as a result of payroll in QuickBooks. 

Other amounts you track on paychecks are included in payroll liabilities, such as:

  • Contributions to a defined benefit) plan.
  • Contributions to health insurance
  • Dues to the union
  • Child support garnishments

What is the purpose of a Payroll Liabilities account

  • QuickBooks Desktop determines how much is owed for each tax, deduction, and company contribution payroll item when you handle your payroll.
  • It then enters this information into the Payroll Liabilities account In QuickBooks.
  • When you subscribe to QuickBooks Payroll, the Payroll Liabilities account is automatically created.
  • The balance of this liability account rises with each paycheck you write.
  • QuickBooks Desktop reduces the balance of this obligation account when you pay payroll taxes or other payroll responsibilities.

In QuickBooks, how do you pay payroll liabilities?

If you’re using QuickBooks to make Payments for payroll liabilities and deductions from your employees’ paychecks, it’s critical that you record your payment in the correct section.

Start to walk you through all of the necessary steps in this simple guide so you can relax knowing everything is done correctly.

Start to begin by going to your desktop computer and logging into your Payroll Liabilities QuickBooks dashboard.

Start to provide you with step-by-step instructions to make this guide even easier to follow-

  • Step-1: After you’ve successfully logged into your account, go to the payroll tax center, which may be found on the left-hand tab under Taxes.
  • Step-2: There are two tabs in the taxes section: one for sales tax and another for payroll tax. To proceed to the next step, select the Payroll Tax tab.
  • Step-3: Then, from the tax type column, choose the tax you want to pay.
    • You may note that the selections fluctuate depending on your geographic location and the payment agencies with whom you are enrolled.
    • It’s also worth noting that if you’re not signed up for a payroll provider that handles these payments for you, you may need to file and pay through a government website.

In QuickBooks Payroll, pay your non-tax liabilities

  1. Pay Payroll Liabilities in QuickBooks – Follow the steps below.
  2. We pay and file your taxes and forms for you if you use QuickBooks Payroll Assisted.
    • E-file and e-pay federal forms and taxes in QuickBooks Payroll liabilities Enhanced for federal taxes.
    • See E-file and e-pay state forms and taxes in QuickBooks Payroll liabilities Enhanced for more information on state taxes.

How To Pay Payroll Liabilities and remove from the Balance sheet in QuickBooks

The actions that will assist you in paying off your payroll liabilities and removing them from your balance sheet in QuickBooks. You can pay such owing obligations and remove them from the Balance Sheet by going to the Payroll Taxes page in QuickBooks.

Here’s how to do it:

  • Select the Payroll Tax tab from the Taxes menu.
  • Select Pay Taxes or View All from the drop-down menu.
  • After you’ve found the taxes you wish to pay, click Record Payment.

What Errors and how to fix the pay payroll liabilities in QuickBooks? 

Error- The Payroll Liabilities account, or its parent account, is the wrong sort of account.

To handle payroll liabilities in QuickBooks, follow the steps below to clear your browser’s queue- 

Here’s how to do it:

  1. Open Chrome on your machine.
  2. Click More in the upper right corner.
  3. More tool option > Clear browsing Data.
  4. To clear browsing data, go to More tools and then Clear browsing data.
  5. Choose a time range at the top. Select All time to erase everything.
  6. Check the boxes next to “Cookies and other site data” and “Cached pictures and files.”
  7. Clear the data by clicking the Clear button.


  1. What are the payroll liabilities and tax obligations in QuickBooks?

    Any sum was taken from an employee’s compensation that is due to a third party, such as a taxing authority. Federal and state income tax, Social Security, and Medicare are the most prevalent payroll responsibilities.

  2. What is the occurrence in which you pay your payroll liabilities in QuickBooks?

    Depending on your past tax burden during the IRS four-quarter look-back period, you will deposit your payroll tax liability in QuickBooks monthly or semiweekly. The Electronic Federal Tax Payment System is used by the majority of employers to remit these liabilities (EFTPS).

  3. In QuickBooks, how do I offset payroll liabilities?

    1. Select the payroll register, then click OK. 
    2. Select Edit Liability Check from the context menu when you right-click the Liability Check. 
    3. Select Recalculate after updating the amount in the Payroll Liabilities column. 
    4. Choose Yes, then Save & Close.

  4. What is the proper method for settling payroll liabilities in QuickBooks?

    1. Select the payroll liability to be paid by clicking Pay Liabilities. 
    2. Click View/Pay, enter payment information, and then save.

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