Setup Manual Payroll in QuickBooks

Total Time: 24 minutes

1. Step One

   Go to QuickBooks and click on Help -> Select QuickBooks Help

2. Step Two

   Locate the manual setup by entering compute payroll manually

3. Step Three

   A Series of payroll topics will be displayed

4. Step Four

   Choose Calculate payroll taxes manually from the list of topics

5. Step Five

   When the topic window is opened go through the info thoroughly, which involves the disclosure statement in case you prefer a manual payroll process they assume no liability for any incorrect computations.

6. Step Six

   Below the info find “Set your company file to use the manual payroll calculations setting.”

7. Step Seven

   Click on the words manual payroll calculations

8. Step Eight

   The help window also displays an additional message stating “are you sure you want to set your company file to use manual calculations?”

9. Step Nine

   You can also see “Set my company file to use manual calculations.”Click in case you wish to proceed

10. Step Ten

    QB displays the message “You must now calculate and enter your paycheck amounts manually.”

11. Step Eleven

    The manual Payroll process becomes active. You will notice that the Payroll items are supplemented to the List Menu, and you are authorized to approach the same type of payroll item functionality that payroll subscription users use.

12. Step Twelve

    You will be able to access the Payroll checks and other payroll functionality that had been turned off in your QuickBooks.

13. Step Thirteen

    Setting-up payroll items, and employees, and processing payroll and payroll taxes can be done similarly as done by payroll subscription users. Only the dissimilar feature was to calculate all taxes manually by using the manual tax tables or tax formulas.

14. Step Fourteen

    You are restricted to prepare or printing payroll tax forms using manual payroll but you can get the information within QuickBooks Payroll reports. Also, you have to manually prepare the tax filings and feed them to an online reporting system (like EFTPS – Electronic Federal Tax Payment System).