Perform QuickBooks Updates on a Small number of QB Users

To properly update in single-user mode, you must exit multi-user mode. The same update must be installed on other users’ computers in single-user mode if they use remote access from different machines. You can go back to the multi-user mode after the updates are distributed.

To allow the updates and notify the admin of the updates on the account, we must log in to QuickBooks Desktop as the administrator. Once logged in to QuickBooks Desktop, you can verify that you have logged in as the administrator.

Take these actions:

• Go to the menu for the company.
• Choosing the Users tab.
• Decide on View Users.

Verify that you logged on as the Admin. If not, get in touch with the account administrator so they can assist you in updating your QuickBooks Desktop account.

We can conduct some troubleshooting to stop this notification if you have already run an update on your QuickBooks Desktop.

We can gather information about your QuickBooks Desktop from your Account Management Portal before we start:

• Get the QuickBooks installer for your particular version.
• Prepare your license number.
• Note the Version and Product Year.

We can begin the Clean Install procedure once we have gathered the necessary data. No need to worry; I’ll be with you every step of the way. I’ve listed the actions below:

• Activate the Windows Start button. Open Control Panel after performing a search for it.
• Select Uninstall a Program or Programs and Features.
• Choose the QuickBooks Desktop version that’s giving you trouble from the list of installed programs.
• Choose Uninstall/Change, followed by Remove. Choose Next. Sign out of Windows and then back in as an administrator if you don’t see this option (or a user with admin rights). 
• Reinstall QuickBooks Desktop after finishing.

After finishing this procedure, log into your Company File. I advise contacting our desktop support for additional help if the notification continues. Rest assured that they have the resources necessary to conduct a screen-share so they can perform additional analysis and observe the behavior in order to find a solution. By leaving me a Reply, you can let me know how the discussion is going.

In addition to the specifics of updating QuickBooks in a single user environment, updating QuickBooks in a multi-user environment entails updating the server first, then each workstation one at a time.

Of course, all workstations should shut down QuickBooks until the QuickBooks server has been updated. Additionally, no workstation should use QuickBooks again until the server and that workstation have both been updated to the same release.

Steps to Update A Multi-User System in QuickBooks

Here are the procedures we advise following in order to update a multi-user system:

1. First, have all QuickBooks users close the program.
2. Update, restart, and load the database server manager on the file server
3. Open each of the company files managed by the most recent QuickBooks version after loading the program.
4. Check to see if the server’s installed release corresponds to the intended update’s release.
5. After updating workstation 1, restart it, then launch a company file.
6. Make sure the version that is currently installed on this computer corresponds to the version of the intended update.
7. For each workstation, repeat steps 5 and 6.
8. Running various releases on workstations connected to the same network is not advised. It is crucial to successfully finish the update process on every workstation in the network after it has begun.

Updates occasionally (but not always) involve changes to the QuickBooks company file’s underlying database structure (.qbw). Opening each company file on the server after the new release has been installed is crucial because doing so updates the company file.

Please don’t hesitate to get in touch if you have any more queries or worries.

FAQ