QuickBooks Check Printing Alignment

Why Should You Print Checks from QuickBooks Desktop?

QuickBooks Desktop has a lot of cool features that make printing checks easier. It enables you to:

• Print checks one at a time or in batches of multiple checks.
• Save a check for later printing.
• Checks of various types should be printed.

When you print checks directly from QuickBooks Desktop, the payee information is automatically filled in from your vendor contact information. The amount is also completed for bills that have already been entered. You can easily pay multiple bills with the same check.

How to Write and Print Checks in QuickBooks Desktop When Bills Are Received

Step 1: Install Your Printer

Check that your printer is properly configured in QuickBooks Desktop before printing your checks.

To install your printer, follow these steps:

• Step 1: Select Printer Setup from the File menu.
• Step 2: From the Form Name drop-down list, select Check/Pay Check.
• Step 3: For the check style, choose Voucher.
• Step 4: Select Align, then Print, adjusting the horizontal and vertical settings before clicking OK.
• Step 5: Select Print Sample from the drop-down menu.
• Step 6: If you need to make more changes, click Align again and print another sample.

You can now print your checks after you have set up your printer.

Step 2: Go to Write Checks:

Select Write Checks from the drop-down list after clicking Banking from the main menu bar at the top of your dashboard. Alternatively, you can select Write Checks from your home page’s Banking section, as shown below.

Step 3: Make a Check:

The Write Checks window will now appear in QuickBooks Desktop. To create your check, you must first enter the necessary information into QuickBooks Desktop.

• Select the bank account from which the funds will be deducted.
• Print Later: Select this option if you want to create the check now but print it later in a batch. By checking this box, the check number on the check preview will be replaced with the message “TO PRINT.”
• Make payment to the order of: Enter the Payee Name and the address will be filled in automatically.
• No, if you’re printing the check right now, enter the number from the check you’ll be printing. If the Print Later checkbox is selected, this will read “TO PRINT.”
• Date: Enter the date of the check’s issuance.
• Enter the amount.
• Address: Based on the information entered during the payee setup, this field is automatically populated.
• This field is optional, but you can use it to provide additional information, such as the account number and the reason for the payment.
• Tab Expenses or Items: Assign the check to one or more QuickBooks Accounts or Items, just as you would a bill.
• Close the screen by clicking the Save icon at the top of the Write Checks screen.

Step 4: Print the Check:

You can print individual checks or multiple checks at once. To select, click the Print drop-down menu at the top of the Write Checks window.

Individual Payment:

• Step 1: Enter the check number that corresponds to the blank check in your printer in the First Check Number field.
• Step 2: Select a suitable style: Standard, Voucher, or Wallet?
• Step 3: Select the appropriate printer and then press the Print button:

Checks in Bulk:

After you’ve finished creating a check in Step 3, click Save & New and go through the process again to create all the necessary checks. Check that the Print Later box is checked at the top of the screen for all checks. Select Batch from the drop-down menu under the print icon on the final check. Select Checks to Print displays all checks that have been created but have not yet been printed.

How to Write and Print Checks for Bills Entered Into QuickBooks Desktop.

Step 1: Click on Pay Bills.

Pay Bills from the Vendors menu on the QuickBooks Desktop home page:

Step 2: Choose which bills you want to pay.

A window appears with a list of bills that have already been entered into QuickBooks Desktop. Click the checkbox on the left side to select the bill or bills you want to pay.

Step 3: Design the Check

To create a check-in QuickBooks Desktop, enter the necessary information.

• Payment Date: Enter the date the check is created.
• Method: From the drop-down menu, select check.
• Check Number: You have the option of assigning a check number or selecting “To be Printed.” When you select “To be Printed,” the check number is automatically assigned when the check is printed.
• Account: Choose the checking account to which the checks will be deposited.
• To create the checks, click Pay Selected Bills.

Step 4: Pay Additional Bills or Print Checks

QuickBooks will display a payment summary after you click Pay Selected Bills. You have the choice of:

• Pay More Bills: If you want to create checks to pay additional bills, click here.
• Checks should be printed: Tap Print Checks when you’re ready to print your checks.
• Done: You can click Done if you want to print the checks later.

Step 5: Search for the Unprinted Checks

You can find the unprinted checks later by going to the Banking section of your home page and clicking Print Checks.

Step 6: Print the Check:

When you click Print Checks, a window with a list of unprinted checks will appear.

Fix paycheck print alignment:

Learn how to align paychecks printed with QuickBooks-compatible checks in QuickBooks Online Payroll.

When printing or reprinting paychecks, make sure QuickBooks-compatible checks are properly aligned. We’ll demonstrate how to correct the alignment in QuickBooks.

Align paycheck printing

• Navigate to Settings, then Payroll Settings.
• Select Edit in the Printing section.
• Pay check on QuickBooks-compatible check paper is the option.
• Choose Print pay check and one pay stub or Print your pay check and two pay stubs.
• To print a sample check, select Align check, then Print alignment form.
• After following the instructions, close the window.
• Follow the instructions, then enter the appropriate letter and number.
• Choose Save, then Done.
• Try printing a check now. If you still need to make changes, go through the steps again.

Tips for adjusting the alignment:

In the Printer setup preference, for example, the letter K and the number 5 are your current settings. You print a sample check, but the data is incorrect:

1. Low: To move the information up, enter a letter before the letter K (A to J).
2. High: To move the information down, enter a letter after the letter K (L to X).
3. To the far right, enter a number less than 5 (0 to 4) to move the information to the left.
4. Far-left: Enter a number greater than 5 (6–9) to move the information to the right.

Repair continuous-feed printer print alignment:

Learn how to use QuickBooks Desktop to adjust the print alignment of continuous-feed printers.

Most printers are QuickBooks-compatible. You’ll want to set up and fine-tune the print alignment. This way, your forms will print the way you want them to.

Before making any changes, make sure your printer is turned on and connected to your computer. Check that the forms you want to print are loaded into the printer’s paper feed.

QuickBooks for Windows Desktop:

If you’re using Intuit checks, invoices, or forms, make coarse adjustments. This method cannot be used to adjust other continuous-feed forms. You won’t need to make fine adjustments if your coarse adjustments are successful.

Make the following coarse alignment adjustments:

• Select Printer Setup from the File menu.
• Choose the form you want to print from the Form name drop-down menu.
• Choose Continuous (Perforated Edge) from the Printer Type drop-down menu.
• Choose Align, then a template.
• When you’ve decided on a template, click OK.
• To print a sample form, select Coarse and then OK.
• QuickBooks printed a pointer line across the middle of the sample. Take note of the number closest to the arrow. In the Pointer Line Position field, enter this number, and then click OK. QuickBooks may print an additional sample.

Note: If QuickBooks prints a third sample after you click OK, the sample test print is faulty. Check your printer settings and make sure you aren’t manually adjusting the printer.

• Keep a record of the printer alignment position on the test form for future use.

Make fine adjustments to the alignment:

• Select Printer Setup from the File menu.
• From the Form name, select the form you want to print.
• Choose Continuous (Perforated Edge) from the Printer type drop-down menu.
• Select Align, then select a template to us and click OK.
• To print a sample form, select Fine, then OK.
• Examine the alignment grid that QuickBooks has printed on the sample. Calculate how far the text should be moved.
• Enter a number in the Vertical and Horizontal fields to specify how much and in which direction to move the printed text on the form.
• To test the form alignment, choose Print Sample.

When the fine adjustment settings are correct, select OK, and then OK to close the Printer Setup window.

QuickBooks Desktop for Mac:

Text alignment on a form can be adjusted.

• Open the form for which you want to change the alignment.
• Choose Print.
• If you can’t see the details, choose Show Details.
• Choose the Alignment tab.
• Adjust the alignment by dragging the block box.
• Examine the text alignment in the print preview to ensure that it is correct.
• To test the alignment, select Print.

Print a check again to ensure that the margins are properly aligned. Let’s fix your Adobe installation if you get the same result.

This is how:

• Close all open web browser windows and Acrobat/Reader.
• At the bottom left of your screen, click the Start button.
• Enter Control Panel after typing it.
• Uninstall/Change Acrobat or Adobe Reader from the Programs and Features menu.
• Select Next in the Setup dialog box.
• Select Repair, then Next, and finally Install.
• When the procedure is finished, click Finish.
• Start your computer again.
• Return to QuickBooks Online and attempt to print a sample check.

The Alignment Grid lets you fine-tune the vertical settings and the position of printed text on your checks. Choose a Voucher (8 1/2″ x 11″) as the check style to ensure that the check will fit inside the envelope.

This is how:

• Choose File from the top menu bar, then Printer Setup.
• Select Check/Pay check from the Form Name drop-down menu.
• Choose Voucher as the check style.
• Select the Align option.
• Then, select Print Sample and compare it to your pre-printed checks.
• Adjust the horizontal and vertical settings on the sample using the grid, then click OK.
• Click Align once more to print another sample.
• Adjust the alignment as needed after comparing the sample to your pay check stock.
• After that, you can try printing checks to see if the problem has been resolved.

The settings for your check/paychecks should be saved once you’ve changed the alignment. If the printer settings are still not remembered, rename the QBPrint.qbp file to save the printer setup and check customization. For remembering the correct printing settings, this is a recommended QuickBooks troubleshooting method. This is how:

• Locate the QBPrint.qbp file. Make sure to show hidden files and folders or use Windows to search for files.
• Right-click the QBprint.qbp file that corresponds to your QuickBooks version.
• Choose Rename.
• Add the word “old” to the end of the filename (QBprint.qbp.old).
• Launch the QuickBooks application.
• Select Printer Setup from the File menu.
• Select Check/Pay Check from the Form Name drop-down menu.
• Click OK.

After that, QuickBooks creates a new QBprint.qbp file. You can try printing the checks/paychecks to see if it solves the problem.

What is the procedure for printing an alignment check?

To print a sample check, select Align check, then Print alignment form. After following the instructions, close the window. Follow the instructions, then enter the appropriate letter and number. Here are some pointers for adjusting the alignment. Choose Save, then Done. Try printing a check now.

In QuickBooks, how do I print a pay stub?

Navigate to Settings, then Payroll Settings. Select Edit in the Printing section. Paycheck on QuickBooks-compatible check paper is the option. Choose a Print paycheck or one pay stub. Print your paycheck and two pay stubs. To print a sample check, select Align check, then Print alignment form. After following the instructions, close the window.