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QuickBooks Desktop 2023: Release, Pricing, Download, Install & Activate

Download, Install & Activate QuickBooks Desktop 2023

It’s time for QuickBooks Desktop 2023. During this time of year, Intuit releases updates and new features for QuickBooks Desktop. Read on as I discuss the new features, outline the advantages, and highlight improvements for QuickBooks Desktop 2023. The teaser for the 2023 Enterprise can be seen here. 

QuickBooks helps in keeping track of and organizing your finances. Numerous tasks, including timekeeping, billing, and bookkeeping, are automated by it. The updated QuickBooks Desktop Product Line is prepared for release.

All QuickBooks Desktop 2023 Products will now be made available across all channels at full MSRP without any discounts, as per the announcement made on August 9, 2022. 

For 2023, users of Accountant, QuickBooks Enterprise, and QuickBooks Desktop Plus (Pro & Premier) will all be able to benefit from four new or enhanced features.

Among these features are the updated Track Vehicle Mileage feature, the new Cash Flow Hub, Reports Optimization, and improved Banking Connectivity.

Several significant and obvious updates have been made to QuickBooks. First of all, only yearly subscriptions are available for purchase for the QuickBooks Desktop Pro Plus, Premier Plus, or Mac Plus versions.

Second, since September 6 the price of the QuickBooks Pro 2023 edition has significantly increased, going from $190 to $550 per user. QuickBooks 2023 cannot be used with earlier versions of Windows from Microsoft. On or around May 31, 2023, support for the QuickBooks 2020 version will likely also be canceled. You can learn more about QuickBooks Desktop 2023’s new features and products by reading this article. 

According to the press release, QuickBooks 2023 will become generally available to small businesses on September 20, 2022. Insightful Accountant will start publishing annual series on the new features connected to QuickBooks with the anticipated release of the Desktop product line to the ProAdvisor and accounting community in 2023.

To compete with internal and external offerings and more fairly reflect the product’s value, some QB Desktop products now have additional costs. There won’t be any channel-specific discounts applied to purchases of goods for QuickBooks Desktop Plus.

User Navigation

Features of QuickBooks Desktop 2023

Most of the features discussed are obtainable in all versions of QuickBooks Desktop 2023, such as QuickBooks Pro and QuickBooks Premier, without the essential add-ons. However, some extra helpful features are only obtainable in the QuickBooks Enterprise plan.

  1. Bill Management: With this feature, users can easily keep track of bills cleared by direct deposit or check. Plus, they can make custom rules to automate purchase orders and set up recurring bills. Users also get the option of the ability to sync with Apple Pay and other third-party apps for comfortable invoicing and payment processing.
  2. Income & Expense Tracking: QuickBooks classifies transactions into various tax categories, which users can edit or approve. As users interact with the software, QuickBooks learns from their actions to enhance its categorization precision over time. Moreover, users can make customized rules for how they desire to categorize expenses using this tool.
  3. Invoicing & Payments: This feature allows users can automate the payment matching method, send payment reminders, and keep track of the status of their invoices. Also, QuickBooks users can make customized invoices with their logos, that they can send from any device.
  4. Comprehensive Reporting: Using QuickBooks, users can monitor the performance of their businesses with profit and loss ledgers, balance sheets, and dashboards. Additionally, users can create custom reports based on current trends to provide possible investors with the financial information they need to invest.
  5. Cash Flow Hub: Since cash in and cash out is the name of the game, Cash Flow Hub in QuickBooks Desktop 2023 serves as your one-stop shop. Check, monitor, and keep track of your cash position, including bank accounts, credit cards, and loans, quickly.
  6. Vehicle Mileage Tracking: No more manually entering mileage costs, employee business trips, and odometer readings into QuickBooks. Users can add trips from a mobile device and have them approved with the new mileage app (download from the Apple App Store) for QuickBooks Desktop 2023. The miles will be calculated for you if you just enter the “start” and “end” trip locations.
  7. Better Banking Connectivity: Who doesn’t enjoy better workflows? To address security and connectivity issues, QuickBooks Desktop 2023 offers improved banking connectivity on a modernized platform. With this increased bank connectivity, online banking is enhanced by being able to connect to more financial institutions, ensuring the reliability of banking connections, and being able to control how frequently QuickBooks will retrieve bank information.
  8. Links For Enhanced Payment: Sending a link to your customer via email or text message and asking them to make a payment online will make accepting payments even simpler and faster with QuickBooks 2023 & and active QuickBooks Payments. Next, use the dashboard to send reminders and check the status of payments.
  9. Node Card Reader: With active QuickBooks Payments, a new node Card Reader is supported for QuickBooks Desktop 2023. With the aid of this gadget, you can accept contactless cards, Apple Pay, Google Pay, Samsung Pay, and numerous other payment methods directly from your clients in exchange for your services. For QuickBooks Desktop 2023, order your new card reader here.

    Here are a few more links you might find useful:
    • Features and compatibility of the card reader for QuickBooks Payments
    • Utilize the QuickBooks Card Reader to process payments. 
    • Features and compatibility of QuickBooks Payments card readers
    • Power Stand FAQs for QuickBooks
    • Add a card reader to QuickBooks GoPayment.
  10. Improved Report Optimization: For users who have larger company file sizes (>300 MB), QuickBooks has made improvements on the back end that will improve the performance of the reports like A/R Aging Reports to load more quickly in QuickBooks Desktop 2023.
  11. Inventory Item Categories: In QuickBooks Desktop 2023, categorize, group, and manage your inventory and goods. Find out how to categorize your inventory here. Additionally, you can add up to four (4) levels of subcategories.

    The availability of the Inventory Report, the Inventory Valuation Summary Report, and the Inventory Valuation Summary by Site with categories are additional advantages. Remember that non-inventory items can have categories assigned to them, but these categories won’t appear in the reports mentioned above.
    • Benefits of Item Categories:
      • Eliminate Header and Sub Items
      • Get Rid of “Other” on Items reporting
      • Improve Organization of Items List
  12. Expiration Dates: (New Feature): With the availability of expiration dates for QuickBooks Enterprise 2023 Platinum and Diamond versions, you can manage your inventory more successfully.

    With the new Expiration Date feature, you can add Expiration Dates to lots or serialized products, view those dates in sales transactions, and also get reporting based on expiration dates.
    • Expiration Dates Features Applicable for:
      • Beauty Products; Makeups, Lotions
      • Food Manufacturing
      • Beverages, Alcohol, Drinks
      • Covid Testing, Medical Practices & All those things that Expire.
    • Benefits of Expiration Dates Features:
      • Track expiration dates of lots or serial numbers
      • Have data at the point of sale for when items are expiring.
      • See which lots are expiring soon
  13. Intercompany Transactions: (New Feature): Discover more about connecting your company files with the new Intercompany Transactions feature in QuickBooks Desktop 2023, which enables you to establish a connection between various files and issue bills or checks through various company files. Until the intercompany transaction is approved, these transactions will be marked as pending. The Platinum and Diamond editions of QuickBooks Enterprise 2023 offer this feature.
    • Examples:
      • Holding Company that manages several medical practices.
      • Franchisor who manages several franchises
      • The restaurant group that has shared employees
      • The publishing house that receives payments for subsidiary entities.
      • A manufacturing company that sells to a separate entity that wholesales.
      • Investment firm that owns several rental properties.
      • A non-profit that started a FOR-Profit that they are trying to get up.
      • Group insurance by holding employees under one entity
      • Multiple locations that share inventory – One buys and distributes to each location its own EIN
      • Different companies in multiple countries – receive payment for each.
    • Benefits of Intercompany Transactions
      • Save Time by lessening Data Entry
      • More visibility with multiple files
      • More Simple Reconciliation

New and Improved Features of QuickBooks Desktop 2023

QuickBooks Desktop Plus 2023 includes features that help improve decision-making, efficiency, and productivity with a clear line of sight across your clients’ business processes and reporting.

1. Cash Flow Hub (NEW)

Included with: QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0.

Cash Flow Hub (NEW) feature in QuickBooks Desktop 2023

Accessible: From the menu bar select, Company > Cash Flow Hub

Enhance your knowledge of cash flow with a centralized dashboard that shows both inflows and outflows. Keep track of incoming money from paid and Extraordinary invoices, sales receipts, credit memos, payments, and other sources to gain a clear image of your cash flow. You can also manage expenses by monitoring paid and upcoming vendor bills. With the option to consolidate multiple reports automatically, you can save time and remove manual calculations.

Customize only the accounts you want to see, and easily access more detailed reports with a single click.

Cash Flow Hub (NEW) feature in QuickBooks Desktop 2023-1

You can see the money inflows and money outflows for specific periods. Each row provides a suitable way to view transactions and generate suitable reports efficiently.

Cash Flow Hub (NEW) feature in QuickBooks Desktop 2023-2

2. Mileage tracker (NEW)

Included with: QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0.

Accessible: From the menu bar, select Company > Track Vehicle Mileage

Simplify the procedure of recording, tracking, and reviewing business mileage by using a single platform reachable via a Desktop or iOS-enabled mobile app. Report accurately to the IRS and easily charge clients.

By consolidating all business mileage data in one place, you can facilitate your year-end taxes and automatically calculate deductions using the latest IRS rates. Providing your customers with a detailed mileage log including trip locations can help you bill them more accurately. You can also manage expenses by effortlessly tracking and generating a report of all business trips within the same platform.

Mileage tracker (NEW) Feature in QuickBooks Desktop 2023

3. Banking connections (IMPROVED)

Included with: QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0.

Accessible: From the menu bar, select Banking > Bank Feeds > Set Up Bank Feed for an Account

With a growing number of customer-favorite banks, you can save valuable time with automated bank feeds. The use of encryption technology provides additional security.

The user interface is straight and similar across QuickBooks’ banking features, making it easy and more intuitive for users. For customers who use supported QuickBooks Desktop products, downloading data from participating banks is possible.

Please note that online services may vary depending on the financial institution or other parties involved, and may be subject to application acceptance, additional terms, conditions, and fees.

Banking connections (IMPROVED) Feature in QuickBooks Desktop 2023

4. Payment links tracking (IMPROVED)

Included with: QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0 with an active QuickBooks Payments6 account.

Accessible: From the menu bar, select Customers > Payment Links

You can collect payment faster for items that don’t need an invoice by using the Payment Link feature. By sending your clients a payment link, you can easily demand payment for services such as an initial consultation or advance deposit without creating an invoice.

You can track the status of your payment requests and send reminders in the new Payment Link dashboard. Simply text or email the payment link to your customers so they can make their payment online.

The new Payment Link dashboard permits easy monitoring of your payment requests, making it a suitable way to handle payments that don’t need an invoice.

Payment links tracking (IMPROVED) Feature in QuickBooks Desktop 2023

5. Node card reader (NEW)

Included with: QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0 with an active QuickBooks Payments6 account.

Accessible: From the menu bar, select Customers > Receive Payment

Now you can accept contactless payments from a variety of payment methods using a single card reader and automatically enter payments in QuickBooks Desktop. The Node card reader allows you to accept Apple Pay, Google Pay, and EMV chips as well as debit and credit card payments. It offers a variety of contactless payment options to your customers.

Your transactions will automatically be recorded and reconciled with your QuickBooks books, authorizing you to monitor your payments more efficiently. With the comfort of automatic recording and the capability to accept multiple payment methods using a single device, your business can provide your customers with a streamlined payment experience.

Node card reader (NEW) feature in QuickBooks Desktop 2023

6. Equifax verification of employment and earnings (NEW)

Included with: QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0 with an active QuickBooks Payroll subscription.

Accessible: From the menu bar, select Edit > Preferences > Benefits & HR > to select to opt in or out of the feature.

QuickBooks Desktop Payroll now provides automated employment and income verification through its partnership with Equifax. Employee information is securely verified by Equifax, and the process is automated for efficiency.

Once an employee’s information is assessed, loan, credit, or other assistance applications are quickly approved, if applicable. This can be a helpful service for employees who ought to have fast access to funds. As a QuickBooks user, you may select to opt in or opt out of this service, depending on your preferences.

7. Integrated 401(k) offered by Guideline (NEW)

Included with: QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0 with an active Assisted Payroll8 subscription.

Accessible: First add the 401k payroll deduction and if applicable addition to your payroll items list. Then from the menu bar, select Employees > Employee Center and assign the 401k item(s) to specific employees.

QuickBooks Assisted Payroll now offers users the option to sign up for a fully integrated and affordable Guideline 401(k) plan. In one convenient place, users can choose from multiple plan options to suit their needs.

Setting up the plan is simple, and once completed, 401(k) plan contributions and deductions integrate seamlessly with your payroll processing. This authorizes for a softer, more streamlined experience when managing your employees’ 401(k) contributions, saving you valuable time and effort.

Integrated 401(k) offered by Guideline (NEW) Feature in QuickBooks Desktop 2023

8. Intercompany transactions (NEW)

Included with: QuickBooks Desktop Enterprise (Platinum, Diamond) 23.0, Enterprise Accountant 23.0

Accessible: To create links between related QuickBooks files, start by opening the QuickBooks file you want to work with. Select the F2 key, and in the top right, you’ll see the Intuit account email associated with the file. To do this, go to the menu bar and select Company > Intercompany Transactions.

With the new Intercompany Transactions feature, it’s easy to create relationships between multiple QuickBooks company files. This authorizes you to automate insertion between two files and reduce the need for duplicate efforts.

Users can now establish connections between two QuickBooks Enterprise company files, allowing them to create intercompany transactions such as vendor bills and company checks more efficiently. This feature can save you time and help you stay organized by simplifying your workflow across multiple QuickBooks files.

Easily set up and manage connections between business entities using our intuitive dashboard. Keep monitoring of transactions across business entities by allocating assets and liabilities accounts. With the ability to approve or reject intercompany relationships and transactions, you are always in control.

Save time and simplify your workflow by entering bulk transactions and reducing manual entry. Get a better understanding of completed historical transactions with our easy-to-use Intercompany Transactions report.

For added security, you can allow select employees who are authorized to engage in intercompany transactions. With our powerful tools and features, managing connections between business entities has never been easier.

9. Purchase order and bill workflow approvals (NEW)

Included with: QuickBooks Desktop Enterprise (Platinum, Diamond) 23.0 and Enterprise Accountant 23.0

Accessible: To set up the approval process, log in as the Admin user. From the menu bar, select Company > Set Up Approval Processes

Take control of your business processes to approve purchase orders and bills and prevent fraud with our centralized dashboard. Delegate tasks related to accounts payable and purchase orders with confidence using our streamlined bill and purchase order approval workflow.

Simplify your purchase order and bill approval workflow with customizable business templates that save time on repetitive tasks. Maintain approved transactions with an automated audit trail that includes details such as the approver’s name, creator information, and related comments. Never miss an approval deadline with timely reminders automatically sent to employees.

Purchase order and bill workflow approvals (NEW) Feature in QuickBooks Desktop 2023
Purchase order and bill workflow approvals (NEW) Feature in QuickBooks Desktop 2023 1

10. Inventory expiration dates on lot numbers (NEW)

Included with: QuickBooks Desktop Enterprise (Platinum, Diamond) and Enterprise Accountant 23.0.

Accessible: Log into the file as the Admin user. From the menu bar, click on Edit > Preferences > Items & Inventory. Click on the Advanced Inventory Settings button and then pick the Serial/Lot No. & Expiration tab. Once enabled, you can then choose which items require a Lot No. and if applicable a required expiration date.

Improve your inventory management by tracking multi-level assortment and expiration dates for better control. Avoid business losses by specifying inventory expiration dates and easily tracking related transactions such as sales orders, invoices, and more.

Minimize business liability by including an expiration date in transaction history as well as in customer contacts and maintaining an exact inventory that identifies expired or soon-to-expire items by lot or serial number. Take quick action by replacing and restocking expired products.

Inventory expiration dates on lot numbers (NEW) feature in QBD 2023

11. Inventory item categorization (NEW)

Included with: All editions of QuickBooks Desktop Enterprise and Enterprise Accountant 23.0.

Accessible: From the menu bar, select Lists > Item List > Add New or Edit an existing item.

Manage inventory effectively with intuitive multi-level categorization. Set up a broad (up to four levels) classification of inventory items.

12. Reports performance optimization (NEW)

Included with: All editions of QuickBooks Desktop Enterprise and Enterprise Accountant 23.0.

Accessible: When preparing reports with a large amount of data.

Get fast access to critical information and improve cash flow with the Accounts Receivable (A/R) Aging Detail Report. Easily monitor outstanding customer invoices and take timely action to improve your cash flow. Generate detailed A/R aging reports in seconds, so you can manage your accounts receivable quickly and efficiently.

NEW and Improved! Features of QuickBooks Desktop Mac Plus 2023

1. Pay bills online(NEW):

With QuickBooks Desktop MAC, you can easily schedule and pay bills that automatically get marked as paid, and you get a notification when money is sent. Enjoy financial flexibility by paying vendors by card or bank transfer and receiving payments via physical check or bank transfer. Please note that additional fees may apply for paying by credit card or using the optional Fast ACH and Fast Check expedited services.

Pay bills online(NEW) in QBD Mac 2023

2. Upload bills (NEW):

Simplify your workflow and save time by automating bill entries in QuickBooks. Now, you can link a shared macOS photo album to your company file and watch as new receipt transactions are automatically populated for your review as images are added. Maintain your records organized by attaching files to bill transactions for an easy-to-follow audit trail. To save even more time, you can match imported receipt data to existing transactions with just a few clicks.

3. Customer Management (IMPROVED):

Manage your customers more efficiently by categorizing them based on their customer type, status, location, and balance. Save time with customized reports that automatically update with any change in customer details, giving you instant insight. Improve your communication with customers by segmenting them into different groups for more personalized emails.

4. Photo sync (NEW):

Smoothly add visual documents to your company file by attaching photos of bills, receipts, or other documents through automatic uploads from Shared Photo Albums on macOS (Note: Requires installation of the Photos app on macOS and use of Shared Photo Albums). Stay organized and keep records of important documents without the requirement for manual entry.

Streamline your record-keeping and audit trails with automatic bulk document uploads to your company file. Avoid manual filing and simplify the process of uploading bills and receipts by importing multiple documents directly from shared photo albums on macOS.

Features of QuickBooks Desktop 2023 Editions wise

FeaturesQuickBooks Pro PlusQuickBooks Premier PlusQuickBooks EnterpriseQuickBooks Accountants
Cash Flow Hub
Mileage Tracker
Banking Connections (Improved)
Payment links tracking (Improved)
Node Card Reader
Equifax verification of employment and earnings
Integrated 401(k) offered by Guideline
Intercompany Transactions
Purchase Order and Bill Workflow Approvals
Inventory Expiration Dates on Lot Numbers
Inventory Item Categorization
Reports Performance Optimization
QuickBooks Desktop 2023 Features Table

QuickBooks Desktop 2023 VS QuickBooks Online

QuickBooks Desktop and QuickBooks Online both are reliable accounting software options for small businesses, featuring Detailed double-entry accounting and automatic handling of closing entries.

While QuickBooks Online may be liked for its integration and cloud access abilities, QuickBooks Desktop appears as the winner in this comparison due to its outstanding reporting, industry-specific features, wide feature set, and fair pricing structure.

#QuickBooks Desktop 2023QuickBooks Online



Description
Learn why QuickBooks Desktop is still a popular choice among small business owners by reading our review of this widely used accounting software application.QuickBooks Online offers a browser-based alternative to desktop widely used accounting software, QuickBooks Online features a user-friendly interface, extensive reporting capabilities, and the ability to support multiple users, with plans that adjust up to 25 individuals.
Best ForGood for SMBsGood For SMBs
Rating4.50/5
Our ratings are based on a 5-star scale. 5 stars equal Best. 4 stars equal Excellent. 3 stars equal Good. 2 stars equal Fair. 1 star equals Poor. 
4.20/5
Our ratings are based on a 5-star scale. 5 stars equal Best. 4 stars equal Excellent. 3 stars equal Good. 2 stars equal Fair. 1-star equals Poor. 
PricingPro: $399.99Premier: $649.99Enterprise: $1,213Plans available for up to 25 users excellent reporting capabilityIntuitive design
What We LikeEconomical PricedMultiple plans offer easy scalabilityIntuitive system navigationPlans available for up to 25 users excellent reporting capabilityIntuitive design
Could Be BetterThe interface could be simplifiedThe availability of phone support could be enhanced.Limited integration with some third-party appsThe primary navigation screen does not show all available features.During peak times, the program’s reply times may experience delays. Accessing support requires navigating within the application itself.
Key FeaturesBills & accounts payable/Invoicing/Track income and expensesAccounting/Banking/Expenses
SupportVideo tutorialsOn-demand webinarsChatIn-product help/PhoneProduct training
Ease of UseFlow chart style menu shortcuts for repeatedly used features customizable user interfaceFlow chart style menuShortcuts for repeatedly used features customizable user interface
Installation MethodLocally-installedCloud-based
Number Of User Seats1-401-25
DesignSteep learning curveIntuitive and user-friendly design
InvoicesMore CustomizableModern Designs
Sales OrdersYesNo
Industry Specific FeaturesYesNo

Products & Services That Will Discontinue & Remain After May 31, 2023

The discontinuation of Intuit QuickBooks will affect the entire ecosystem of Intuit QuickBooks products.

Products to Be Discontinued after May 31, 2023Products That Will Remain in Service after May 31, 2023
QuickBooks Desktop Pro 2020QuickBooks Desktop Pro and Premier 2021,
2022, 2023
QuickBooks Desktop Premier 2020
(Contractor, General Business,
Manufacturing & 
Wholesale, Professional Services,
Non-profit, and Retail)
QuickBooks Desktop Accountant 2021,
2022, 2023
QuickBooks Premier Accountant Edition 2020QuickBooks Enterprise Solutions 21,
22, 23
QuickBooks Enterprise Solutions 20QuickBooks Desktop Point of Sales 22.0,
21.0 and 20.0

QuickBooks Desktop 2023 Release date?

QuickBooks Desktop 2023 and its related products have been released by Intuit, and people worldwide are eager to learn more about their new features. Both accountants and regular users are expected to benefit from the latest release, which offers a variety of new features, pricing, licensing policies, and other improvements.

1. General Release: September 20, 2022

Great to know that the general release of QuickBooks 2023 to small businesses is scheduled on September 20, 2022, as announced by Callahan.

If you are interested in more details, you can refer to Intuit’s Firm of the Future blog post on this topic. According to the post, an email regarding the release of QuickBooks 2023 was sent on August 2, although some users reported receiving it on August 9th.

Release notes for QuickBooks Desktop 2023

Release 4_69 (R4_69): March 9, 2023

Release 4_69 (R4_69) for QuickBooks Desktop was launched on March 9, 2023, and included several improvements and fixes to enhance user experience and functionality. The update addressed various issues, such as slow performance when opening and working with large files, incorrect data entry in transactions, and incorrect display of reports. Additionally, the update improved the stability of QuickBooks Desktop, making it less likely to encounter errors or crashes. Overall, the release provided users with a smoother and more reliable experience when working with QuickBooks Desktop.

Inventory Changes

  • QuickBooks Desktop 2023 introduces the ability to efficiently onboard and update item categories in bulk.
  • The functionality to “Add/Edit Multiple List Entries” for categories enables users to easily copy and paste data from Excel.
  • With the new welcome screen, users gain a better understanding of the significance of item categories.

Web Connector Changes

  • The latest update to QuickBooks Desktop 2023 includes a new feature called “umpnotneeded” on the consensus screen.
  • Developers can now seamlessly integrate their applications and sync data only when QuickBooks is active.
  • This feature eliminates the need for unattended access, simplifying the integration process and increasing efficiency.

Release 4_101.1 (R4_101.1) – April 2023

Payroll

  • QuickBooks Desktop now offers the ability to provide 401(k) retirement benefits to employees through Guideline 401(k). This feature is available to all Enhanced & Assisted Payroll customers.
  • To access and sign-up for Guideline 401(k), log in to QuickBooks Desktop as the Admin and then sign in to the Intuit Account.
  • The employee center experience has been revamped to simplify the process of entering essential information for employees.
  • The employee info page has been updated with discovery items that help users identify incomplete employee profiles and understand the benefits of completing employee profiles.

Release 3 (R3) – October 2022

Inventory

  • Effectively manage your inventory by utilizing the category list view feature. This allows you to move multiple items and apply categories in Find and Select items as well as in reports. Please note that the Categories feature will only be available for Release 3 (R3) or later and will not be available in R1.
  • Keep track of expiration dates for item lots or serial numbers by viewing the Expiration Status report. This report allows you to filter based on expiration dates.

Intercompany transactions

  • You can use date-range filters in the Intercompany dashboard and Reports.
  • The amount and account fields can be edited in an Intercompany General Journal entry.
  • Intercompany transactions can be approved by changing the default due-to-account.

Cash Flow Hub

The Cash Flow Hub now supports direct connect banks, allowing balances to be tracked in one place for all accounts.

1099 changes

The 1099 NEC & MISC forms have been updated to display the year in a new location. Additionally, changes have been made to the FATCA filing box number and subsequent box numbers on the 1099 MISC form by IRS regulations.

View-only Mode

Learn more about the view-only mode for QuickBooks Desktop after a subscription expires or is cancelled.

Money Transmission License (MTL) Payments compliance

Payment receipts generated following online payment processing are now in compliance with MTL regulations. These receipts include MTL-specific fields and disclosures, such as Payment Amount, Total Amount, Date of Transaction, Payment Method, and author code.

Issue Fixes

  • The Inventory Valuation Summary Report is now compatible with the Software Developer Kit API.
  • Invoices now support price rules for items with a sales price of $10,000 or higher.
  • The keyboard shortcut “Enter” can now be used to open a company file from the “No Company Open” screen.

Pricing for QuickBooks Desktop vs. QuickBooks Online

Intuit has recently revamped its product offerings for QuickBooks Desktop by discontinuing the sale of one-time purchase licenses for QuickBooks Pro and Premier products. Instead, these products are now only available as Pro Plus and Premier Plus subscriptions, which provide users with ongoing access to updates and support. This move reflects Intuit’s focus on providing a more comprehensive and flexible software solution for small businesses.

  • QuickBooks Desktop products are only available as Pro Plus and Premier Plus subscriptions and are no longer available as one-time purchase licenses.
  • All Desktop products are sold at full MSRP, and no discounts are available
  • QuickBooks Desktop is no longer available for purchase from Costco, Staples, or Intuit’s website. Users must purchase it through an authorized reseller.
  • We suggest considering QuickBooks Online as a potential long-term solution for your business since QuickBooks Desktop is being phased out. Even though we sell QuickBooks Desktop, we believe that QuickBooks Online is a more viable option for most businesses.

Differences in pricing between the desktop and online versions;

  • QuickBooks Desktop allows you to create multiple files for various entities at no extra cost, while with QuickBooks Online, you have to pay for each entity separately.
  • QBO Plus comes with five users, whereas QBD Plus Pro only includes one user, making it more cost-effective for businesses with multiple users to choose QBO Plus.
  • If you’re unsure which option to choose between QuickBooks Desktop and QuickBooks Online, you can test the software’s features by using the QBO Advanced or QBO Plus sample files, respectively.

QuickBooks Desktop 2023 Pricing Updates

Ted Callahan, Director of QuickBooks Accountant Leader, confirmed that all Desktop products will be sold at full MSRP without any discounts available through any channel. The following table outlines the prices for QuickBooks Desktop 2023 products:

QuickBooks Desktop 2023 ProductsPricing
Prices are unchanged for 2023 launch$549
QuickBooks 2023 Desktop Mac Plus$549
QuickBooks 2023 Desktop Premier Plus$799
QuickBooks Desktop Enterprise 23.0Prices are unchanged for the 2023 launch
QuickBooks 2023 ProAdvisorPremier Bundle $799
QuickBooks 2023 ProAdvisorEnterprise Bundle $1299
Price list for QuickBooks Desktop 2023 Products
Price Changes for QuickBooks Desktop Pro Plus 2023 (Subscription) – MSRP without Payroll
No of UsersOld PricingNew Pricing%
Single User$349.99$549.00157%
2 Users$549.99$749.00136%
3 Users$749.99$949.00127%
Price Changes for QuickBooks Desktop Premier Plus 2023 (Subscription) – MSRP without Payroll
No of UsersOld PricingNew Pricing%
Single User$549.99$799.00145%
2 Users$849.99$1,099.00129%
3 Users$1,149.99$1,399.00122%
4 Users$1,449.99$1,699.00117%
5 Users$1,749.99$1,999.00114%

Pricing for QuickBooks Online Version 2023

QuickBooks Online Version ProductsPricing
QuickBooks Online Simple Start $30/mo
QuickBooks Online Essentials$55/mo
QuickBooks Online Plus$85/mo
QuickBooks Online Advance$200/mo
QuickBooks Online Multi-Company PackageParent Entity-30% off the current retail price.$20 for each additional file
Price list of QuickBooks Online 2023 Products
  • It is advisable to hold off on purchasing the CD and wait for the availability of the PC download option.
  • Simple Start and Essentials are lower-tier versions with limited functionality and are not recommended.
  • QBO Advance is designed to be the online version of QuickBooks Enterprise.
  • QuickBooks Desktop subscription model provides the latest release annually, while QBO receives constant updates, and there are no annual releases.
  • We advise against using QBO Simple Start or QBO Essentials due to the absence of essential features.
  • Every QuickBooks Desktop license requires manual processing by Oberlander & Co. with a one-time service fee of $75.

System Requirements for QuickBooks Desktop 2023 

1. Operating Systems

  • Native 64-bit Windows 11 installation
  • Native installations of all 64-bit editions of Windows 10
  • The essential and standard Windows Server 2022 editions
  • Windows Server, Standard, and Essentials 2019
  • Windows Server, Standard, and Essentials 2016 editions
  • Windows Server 2012 R3’s Essentials, Standard, and
  • Windows Server 2012 Standard and Essential Editions

Note: You must use Windows directly, not through an emulator or virtual environment, in order to use QuickBooks. 

2. Database Servers

Windows (natively installed)

  • The essential and standard Windows Server 2023 editions
  • Windows Server, Standard, and Essentials 2019
  • Windows Server, Standard, and Essentials 2016 editions
  • Windows Server 2012 R3’s Essentials, Standard, and
  • Windows Server 2012 standard and essential editions
  • Linux and Windows 10 do not support S Mode.

3. Browser specifications

You need Google Chrome and internet access to use QuickBooks Desktop 2023.

4. Additional hardware devices

Here are the supported devices that you can use if you use the mobile version of QuickBooks Desktop’s Warehouse Manager:

  • Using a Zebra TC20, TC25, or TC51 mobile computer is advised (Android 4.4 & above)
  • Zebra MC40 mobile computer (Android 4.4 & above)
  • Additional features that QuickBooks Desktop Enterprise 23.0 supports are:
    • Honeywell’s Voyager 1602g Pocket Barcode Scanner
    • Mobile Socket CHS 7CI 
    • CS3070 code

5. Software compatibility

QuickBooks is integrated with a lot of other programs. The most well-known apps that you can download are listed below. Additional content is also available in the Intuit App Store.

Note: Adding more RAM may make it easier to use these features.

  • The Microsoft Office 2021 product.
  • Office 2016 64-bit and 32-bit versions (including Outlook 2016).
  • Versions of Office 2013 and 365 in both 32-bit and 64-bit architectures, including Outlook 2013. Remember that only locally installed versions of Microsoft 365 are supported; the web version is not.
  • You can send estimates, invoices, and other forms using Microsoft Outlook 2016–2021, Microsoft Outlook with Microsoft 365, Gmail, Yahoo Mail, Outlook.com, and other email clients that support SMTP. 
  • For letter preparation, Microsoft Word 2021, 2019, 2016, 2013, or Microsoft 365 are required (including 64-bit).
  • To export reports, you must have Microsoft Excel 2021, 2019, 2016, 2013, or Microsoft 365. (includes 64-bit).
  • Contact synchronization requires Microsoft Outlook 2021, 2019 (32 and 64-bit), 2016, or 2013.
  • QuickBooks Point of Sale V19.0
  • Turbo Tax 2023 (Personal and Business).
  • Lacerte 2023.
  • Pro-Series tax year 2023.
  • The following years are Quicken 2022, 2021, 2020, 2019, 2018, and 2016.
  • The QuickBooks Desktop for Mac versions from 2023, 2022, and 2021.
  • Adobe Acrobat Reader: Business Planner, Payroll, and viewing forms all require Adobe Acrobat Reader version 9.0 or later. 

6. Compatibility between antivirus and antimalware software

The following antivirus and antimalware programs were used to test QuickBooks Desktop Pro 2023, Premier 2023, and Enterprise 23-0. To get the best performance out of these programs and QuickBooks, you might need to change some settings.

The QuickBooks Desktop Pro 2023, Premier 2023, and Enterprise 23-0 were examined using the following antivirus and antimalware programs. You might need to adjust some settings for these programs and QuickBooks to operate at their peak efficiency. 

7. Antivirus program

  • McAfee
  • Avast
  • Bitdefender
  • Avira
  • Symantec
  • F-Secure
  • Norton
  • Kaspersky
  • Trend Micro Security
  • Webroot
  • Cylance (Internet/Regression Only)
  • ESET
  • Panda Dome
  • Sophos 

8. Antimalware software

  • Emsisoft
  • McAfee
  • Avast
  • Webroot
  • Bitdefender
  • AVG
  • Malwarebytes
  • Spybot
  • Kaspersky
  • F-Secure
  • ZoneAlarm

9. Hardware and software requirements

QuickBooks Desktop 2023 requires a 64-bit version of Windows; a 32-bit version will not work.

  • Processor: 2.4 GHz or higher
  • 8 GB of RAM is required for workstations; 16 GB is advised
  • RAM (server): 1 to 5 users: 8 GB; 10 to 14 users: 12 GB; and 15-20 users: 20 GB or more.
  • There is 2.5 GB of disk space (additional required for data files). supplementary software The 60MB Microsoft.NET 4.8 Runtime is part of the installation files.
  • To use Intuit Data Protect with QuickBooks Connected Services, the following prerequisites must also be satisfied:
  • Needs at least 4.0GB of RAM
  • The largest file that can be restored twice, or the largest file that can be set to be backed up twice plus an additional 100MB. The required space is only required for the workspace folder LocalApplicationData+” IntuitIntuit Data Protect”.

10. Windows

  • The North American launch of Windows.
  • Regional settings are supported when the language is set to English.
  • The server computer must have administrator rights when hosting multiple user access.
  • Natively installed, not requiring the use of emulators or virtual environments.

11. Optical Drive

  • A 4X DVD-ROM drive is required for installations that require a physical CD.
  • Display optimized for up to two extended monitors at 1280 x 1024 resolution or higher.
  • The default DPI setting on the computer is best optimized.

Download Procedure for QuickBooks 2023 (Pro, Premier, Enterprise, Accountant, MAC, and POS)

You might be wondering how to download QuickBooks 2023. Well, with this section you’ll find out just how to do it as well as some helpful tips and tricks that can make the process even easier!

  • Click the DOWNLOAD link will allow you to download QuickBooks 2023. 
  • After that, it prompts you with the following question: “Will you be using QuickBooks Desktop on multiple computers at once (multi-user mode)?”
  • You must choose one of the available options for this. Yes, No, and Unsure are the available answers.

Note: If you choose Yes or Unsure, you must follow the complete procedure outlined below. However, if there is no option, you must perform the Express setup.

Instead of responding to the question “Will you be using QuickBooks Desktop on multiple computers at the same time (multi-user mode)?,” you can also click on the Standard setup link below the question box. a similar page. In this instance, you must adhere to the download process:  

  • Installation procedure as described.
  • The next three choices are as follows:
    • Select the nation from which you are accessing QuickBooks Desktop 2023. 
    • Select the QuickBooks Desktop 2023 version that you want to download. 
  • Select the 2023 or later version of the QuickBooks software.

Note: You must select Pro Plus, Premier Plus, or Mac Plus for QuickBooks Pro, Premier, and Mac 2023. Choose version 2023 for QuickBooks Enterprise and QuickBooks Accountant.

  • If the Search button is visible after selecting one of the options, click it to proceed.
  • It directs you to the software page where you must download the appropriate edition and version of the software.
  • Click the Download button to begin the software download.
  • The download has begun, and if you are prompted for a location to save the downloaded file, choose that location; if not, the download will save the file in the default location. 
  • Choose to save the file if it is asked to do so; if not, it will be saved to the Downloads folder.
  • Go to the folder where it is saved after the download has finished.
  • You must now complete the installation procedure that is described further. 

Also, you can download QuickBooks Desktop 2023 from the buttons below;

Download QuickBooks Desktop 2023

EditionUSACanadaUK
QuickBooks Desktop Pro 2023DownloadDownloadNot Available
QuickBooks Desktop Premier 2023DownloadDownloadNot Available
QuickBooks Desktop Accountant 2023DownloadDownloadNot Available
QuickBooks Desktop Enterprise 23DownloadDownloadNot Available
QuickBooks Desktop Mac 2023DownloadNot AvailableNot Available
QuickBooks Desktop POS 2023Not AvailableNot AvailableNot Available

Install QuickBooks Desktop 2023

  • You need to run the installer after downloading the program and making sure your computer satisfies the system requirements. The steps are listed below.
  • You must have all the necessary materials on hand for installation and have them ready in advance. Listed below are these things:
  • On a piece of paper, make a note of the license and product key and carry it with you. While handling the installation, this is used.
  • By QuickBooks Desktop 2022, you must ensure that your system satisfies all requirements.
  • To find the downloaded file with the.exe extension, you must search. Please double-check that you are looking for the file in the correct location.

QuickBooks Desktop 2023 installation

Once all your preparations are complete, carefully begin the installation process. Be cautious when choosing the installation type and the procedures to use.

  • Launch your Windows system’s File Explorer.
  • Find the QuickBooks 2023 edition.exe file that you downloaded and saved to your computer.
  • Right-click on the downloaded file by going to it.
  • To begin the installation, choose the Run as Administrator option.
  • One by one, adhere to all of the display instructions you receive. You must follow the instructions that appear on your screen.
  • Along with that, you must concur with and accept the QuickBooks Desktop 2022 application license agreement.
  • After that, click the Next button to proceed. 
  • When you’re ready to move forward, click Next.
  • Clicking the Next button will allow you to finish the process. Enter the license and product key to authenticate the software.
  • You are also given a choice between two different installation processes. 
  • Below are explanations of these 2 installation processes in detail:

A. Network and custom install:

  • In the circumstances listed below, complete the custom and network installation:
    • When the QuickBooks company file is hosted on the server.
    • If you set up a multiuser network.
    • changing the default installation location for the QuickBooks Desktop 2023 software.
  • Choose this Custom and Network installation type if any of the circumstances apply to you.
  • Click the Next button to proceed after choosing the installation type.
  • The How you use QuickBooks option should be selected.
  • By selecting the option to “Change the install location,” you are presented with a new window where you can modify the location of the software installation.
  • Click the Browse button to select where to install the software.
  • Go to the Program folder, browse, and choose a different location from the one by default.
  • The software installation will then begin when you click the Next button. Check the box to open the QuickBooks software after the installation is complete.
  • Click Finish to proceed after that. 

As soon as the checkbox for opening QuickBooks is marked, the program now launches automatically.

B. Express installation

There are a few circumstances where it is possible to perform an express installation. Here are some examples of these scenarios:

  • while utilizing QuickBooks Desktop 2023 on a single system. 
  • Install the QuickBooks Desktop 2022 software once more on your device. 
  • For the first time, using QuickBooks.
  • Choose the Express installation method in any of the aforementioned scenarios.
  • The process can be continued by clicking the Next button.
  • For an express QuickBooks installation to begin, click the Install button.
  • The installation is complete once you click the Finish button.

Activation of QuickBooks Desktop 2023 

  • QuickBooks prompts you to activate the program and update it after installation is complete before you can use it. Following are the steps to activate:
  • Launch the QuickBooks Desktop 2023 program that you have installed.
  • The Help menu item should be selected.
  • To activate QuickBooks Desktop, select it from the drop-down menu.
  • On your screen, a few steps are then displayed as instructions.
  • Follow the instructions exactly, and after that, double-check the details.
  • The software for QuickBooks Desktop 2023 is now activated.
  • You can begin tackling it.

Update QuickBooks Desktop 2023

Users who are updating their software from an existing version of QuickBooks can update QuickBooks Desktop. It is also simple to complete; all you need to do is adhere to the process with care. The following are the steps:

  • Right-click on the QuickBooks Desktop icon by going to it.
  • Then, from the additional options displayed, select Run as administrator.
  • Now, select the Help menu option from the QuickBooks window’s top bar.
  • Choose the Update QuickBooks Desktop option from the drop-down menu.
  • Click the Options tab now.
  • Check the box there. Mark each.
  • Once you’ve made all the necessary changes, click the Save button.
  • Open the Update Now tab at this point.
  • On this tab, select the Reset update checkbox.
  • Click the Get updates button once everything is ready.
  • Each update for your QuickBooks software is downloaded and installed.
  • Launch QuickBooks again after restarting your computer.
  • If you’re updating your QuickBooks from an older version of software to the most recent version, then follow these instructions.
  • Take a look at these instructions. Get it done by following the steps correctly. 

Upgrade Company File: 

When done manually, upgrading the company file is simple. These are the actions that you must take:

  • Ensure that nobody has access to the company file you are upgrading.
  • Open the most recent installation or upgrade of QuickBooks Desktop 2023. 
  • On the top left of the QuickBooks window, you must click the File menu option.
  • Then click the Open or Restore Company option.
  • To open a company file, click on it.
  • Click the Next button to move forward.
  • If you have any company files with a QBB extension, you must either open them or repair a duplicate company file for safety.
  • then start with a local backup.
  • On your computer, look for the company file. 
  • Click on the Open button after selecting the file to open. You must log in as the admin in the company file you are upgrading.
  • QuickBooks automatically made a backup of the current file before beginning the upgrade.
  • Then select the choice. By altering this default location, you can save the backup file in any location you choose.
  • To begin the upgrade procedure, select Update Now.
  • Click the Finish button and then the Done button once the updating process is complete.
  • After updating the company file to QuickBooks Desktop 2023, you are finished.

Conclusion

You can download and install QuickBooks Desktop 2023 onto your computer by following the step-by-step instructions in the article. If done correctly, it’s simple. The procedure is simple and easy to follow. Connect with the Dancing Numbers team, who are available around the clock, if you have any questions, concerns, or problems. To obtain assistance whenever needed, you can get in touch with team members. For all of your problems and inquiries, they have answers and solutions. Don’t panic; get in touch and ask for assistance from qualified professionals. 


frequently asked questions


1. How Can I Get To The QuickBooks Product Details Screen?

To do this, you must launch QuickBooks desktop and press the F2 key. On the screen, a window with product details appears. Search for the product name, product number, and license number. The release is now displayed after the product name.

2. In 2023, Will QuickBooks Desktop Be Phased Out?

One-time purchases of QuickBooks Desktop are no longer an option. On September 20, 2022, products for QuickBooks Desktop 2023 will go on sale to the public. No channel-specific discounts will be applied to any desktop products; they will all be sold at full MSRP.

3. Can I Purchase QuickBooks Desktop Twice?

One-time purchases of QuickBooks Desktop are no longer an option. On September 20, 2022, products for QuickBooks Desktop 2023 will go on sale to the public. No channel-specific discounts will be applied to any desktop products; they will all be sold at full MSRP. With just one click, bulk import, export, and deletion can be carried out.

4. Is It Possible To Buy A Copy Of QuickBooks Desktop 2021 Outright?

There won’t be an outright sale of the 2021 model. When QuickBooks Desktop stops functioning on February 1, 2023, you’ll need to switch to QuickBooks Online or another program and export your desktop version’s data. To assist customers with downloading their data, a new update will be released in the upcoming months.

5. What Has QuickBooks Desktop Changed For 2023?

Four new or enhanced features will be available to users of QuickBooks Desktop Plus (Pro & Premier), QuickBooks Enterprise, and Accountant in 2023. Among these features are the new Cash Flow Hub, the upgraded Track Vehicle Mileage feature, Reports Optimization, and improved Banking Connectivity.

6. In 2022, Will QuickBooks Desktop Still Be Available?

In 2023, will QuickBooks Desktop be phased out? One-time purchases of QuickBooks Desktop are no longer an option. On September 20, 2022, products for QuickBooks Desktop 2023 will go on sale to the public. No channel-specific discounts will be applied to any desktop products; they will all be sold at full MSRP.

7. What are the steps to update QuickBooks Desktop to Version 2023?

The following steps will guide you through updating QuickBooks Desktop to version 2023.

  • Start by selecting the Help menu and then choosing the Upgrade QuickBooks option.
  • From there, select the version to which you want to upgrade and click Upgrade Now.
  • This process will upgrade your QuickBooks to the latest version available. Finally, click Let’s Go and choose the older version on my computer.

8. Is Intuit getting rid of the QuickBooks desktop?

While it is possible to continue using the older software, it is important to note that without support or updates, certain add-ons like payroll or payment processing will no longer function properly. Additionally, the 2020 version of QuickBooks will be phased out in May 2023, as outlined in the QuickBooks Desktop service discontinuation policy.

9. Will QuickBooks desktop be discontinued on 30 June 2023?

Effective May 31, 2023, access to add-on services for QuickBooks Desktop for Windows 2020 will be discontinued. This change applies to all versions of QuickBooks Desktop Pro, Premier, and Enterprise Solutions v20. It is important to be aware of this update and consider upgrading to a newer version of QuickBooks to continue using add-on services beyond May 31, 2023.

10. How do I upgrade to the 2023 QuickBooks desktop?

  • Go to the Downloads & Updates page.
  • Click the standard setup link.
  • Select the country, product (QuickBooks Desktop Enterprise), & version (2023).
  • Click the Search button.
  • Hit Download.
  • Restart your computer after installed successfully.

Speak to A Specialist about QuickBooks Software

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