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QuickBooks License Error After Clone

Fix QuickBooks License Error After Clone

QuickBooks license errors occur after cloning the software. The error is related to registration of the product. When you get this error, there are multiple error messages that you can relieve. One of the most common license errors is “the validation code is incorrect or the service is temporarily unavailable when activating.” In this case, QuickBoos cannot connect to the internet and verify the status of your license. 

Apart from the main software, users can also subscribe to various other services provided by Intuit. If the accounting software cannot verify the active status of these subscriptions, then too it will give a QuickBooks license error. These services include payroll, online banking and account’s copy transfer service. Until you resolve this error, you cannot access the software and work with it because the software itself may appear as deactivated.

In this post, you’ll learn how to resolve QuickBooks license errors after cloning the software.

What is QuickBooks License Error After Clone

The QuickBooks installation method needs a license number and product code for the entire verification process. QuickBooks files that hold information are forever encrypted and when this encrypted file is missed or corrupted, a “QuickBooks license error” happens.

Causes Behind The “Quickbooks License Error After Cloning”

Possible reasons that caused the QuickBooks license error to appear after a clone:

  • The QuickBooks components have been damaged or are missing.
  • The operating system is outdated.
  • The QuickBooks files are being blocked by anti-virus software.

Solution steps to fix Quickbooks License Error After Cloning

Check out the systematic steps to resolve QuickBooks license error after clone:

💠 Update the operating system
💠 Deleting damaged EntitlementDataStore.ecml file for fixing license and registration problems
💠 Using the QuickBooks Diagnostic Tool
💠 Reinstalling QuickBooks with a clean install

By doing this work, you can solve the following problems or errors:

Total Time: 20 minutes

Step 1: Update the operating system

Update the operating system

Users must press the Windows logo on the keyboard and choose ‘All Programs. They must then select ‘Windows Update’ to install the updates. Next, they must install QuickBooks.

If this doesn’t solve the problem, users must implement the solutions mentioned below in the given order.

Step 2: Deleting damaged EntitlementDataStore.ecml file for fixing license and registration problems

Deleting damaged EntitlementDataStore.ecml file for fixing license and registration problems

One of the most common ways to resolve this licensing error in QuickBooks is to delete the damaged EntitlementDataStore.ecml file. By deleting this damaged file,

💠 Users must first close QuickBooks Desktop and check that no QuickBooks processes are running. Users must press Ctrl + Shift + Esc, which will open the ‘Task Manager’.
💠 On Windows 10, users must select ‘More Details’ to show the ‘Task Manager’.
💠 Now, after selecting the ‘Processes’ tab, users must sort all processes in an alphabetic order by selecting the ‘Process Name’ header. Next, look for all ‘QBW32.EXE’ files and select ‘End Task’.
💠 Next, users must access the ‘Entitlement Data’ folder for their operating system and QuickBooks version. Contact our QuickBooks experts to know how.
💠 QuickBooks Desktop and QuickBooks Desktop Enterprise versions have the same folder location.
💠 Now, right-click on the ‘EntitlementDataStore.ecml’ file, choose ‘Delete’ and then ‘Yes’ to delete the file. Then, users must open the company file and follow the directions for registering the application.

Note: If QuickBooks Point of Sale is installed, users will have to re-register the program, as it uses the EntitlementDataStore.ecml file as QuickBooks Desktop.

Step 3: Using the QuickBooks Diagnostic Tool

Using the QuickBooks Diagnostic Tool

Steps to Use the QuickBooks Diagnostic Tool:

💠 First, users must download the QuickBooks Diagnostic Tool and save it to the local desktop. Now, all open programs must be closed and the QBInstall Tool run. This process might take nearly 20 minutes based on internet speed and system performance.
💠 Next, users must restart the computer for updating all the components.
💠 If Windows is outdated, QuickBooks might not install or open properly. So, Windows must be updated as mentioned in ‘Update the operating system’ above. After update is installed, the system must be restarted, and QuickBooks installed/opened to see if the issue is fixed.
💠 If not, then users can try fixing the Windows components manually by taking the help of an IT expert.

Step 4: Reinstalling QuickBooks with a clean install

Reinstalling QuickBooks with a clean install

A. Uninstall QuickBooks

💠 User must press Windows + R, which will open the ‘Run’ window, where they must type in ‘Control Panel’ and select OK. Next, select ‘Programs and Features. If ‘Control Panel’ is in the ‘Category View’, select ‘Uninstall a Program’.
💠 When the programs list appears, users must choose QuickBooks and then ‘Uninstall/Change’. Then, follow the directions to complete the procedure.

Note: If an error occurs and QuickBooks can’t be uninstalled, users must our QuickBooks customer support team.

B. Rename installation folders

The QuickBooks Toll can be downloaded and run to rename the folders. Users can also do it manually.

C. Error while renaming folders

💠 Users must first right-click on the ‘Windows Task Bar’ and choose ‘Task Manager’. Then, in ‘Processes’, users must select the ‘Image Name’ column for sorting the processes in an alphabetic order.
💠 Next, users must choose exe, QBDBMgr.exe, QBCFMonitorService.exe, Qbw32.exe and then select ‘End Process’.
💠 When the message ‘WARNING: Terminating a process can cause undesired results including loss of data and system instability…’ appears, users must select Yes.

D. Reinstall QuickBooks Desktop

Finally, users must reinstall QuickBooks via a clean install.


QuickBooks license error when migrating or cloning the software can often be a result of a damaged entitlement data store file, which stores the license and product key information to activate the product and various related services.


  1. What are the reasons behind the License Error after cloning?

    The main reason is corrupted or damaged QBregisteration.dat file. This issue also occurs when you run all programs on the outdated version, it might be freezing your window.

  2. How can I repair the license error after cloning instantly?

    The initial step is to hit the “Ctrl+Shift+Esc” keys simentenously. Then, locate the “Task Manager” option. The list of processes will appear on your screen to view the instances of EXE and choose the instance. From the available preferences, click on the “End Task” option. 

  3. How to check and verify the QuickBooks License number to ensure the entered details?

    Open your QuickBooks and then press the F2 key. Now, a product information window will appear on your screen to view the product number, product name, and license number. At the end of the product name, you can see which version you used and its release date. 

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