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QuickBooks Opening Balance Equity

QuickBooks Opening Balance Equity

An opening balance equity amount is created automatically. Sometimes users don’t remember opening an account. When they see a balance on an account they don’t even recall opening, it can confuse a lot of people. It’s mistaken for some individuals to disregard it because it’s simply designed to be a temporary account.

You may want to review your bank ledger and journal entries to ensure that you have all of the balances you think you may need. This article provides an overview of how you can prepare your books for banks, auditors, and investors.

What do you mean by Opening Balance Equity in QuickBooks?

The Accounting software program creates an opening balance account to offset opening balance transactions. Equity accounts are listed in the equity portion of the Balance Sheet. If there is no balance, it might not appear on the Balance sheet.

Opening Balance Equity Accounts: Balance Sheet 101

Let’s review the three sections of a balance sheet. Balance sheets contain assets, liabilities, and equity.

The equation for a balance sheet is Assets = Liability + Equity.

When adding a new asset account in a balance sheet, the amount is based off of the other side of the equation. Let’s say accounting software receives a $100 asset account, such as a checking account.

You must make a change in another account to balance your balance sheet. In this instance, the open balance equity account is most likely the culprit. The balance of the bank account will now be temporarily adjusted to $100 to alter the opening balance. This is most likely due to an open balance equity account. To fix this, the checking account balance will be adjusted down to $100.

How does the QuickBooks Opening Balance Equity Function?

For instance, the user types in the information related to the bank account into QuickBooks Online. As, QuickBooks Online makes use of double-entry accounting, which basically implies that every transaction needs minimum of two accounts be used—first one, the balance which the user has entered will depict in two accounts, the bank and the Opening Balance Equity accounts.

Once, the user is done entering all the opening balances, the user may have to move the sum in Opening Balance Equity to all the other accounts. You may want to get in touch with our QuickBooks tech helpdesk for more details.

How should you get started with QuickBooks Opening Balance Equity?

It is believed that in QuickBooks whatever the balance of the account has to be, and it takes care of everything else without the user having to worry about any sorts of debits and credits or other intricate accounting relations.

All and all, the Opening Balance Equity account balance has to start with nil. To make that all the books are correct,once each and every one of the accounts have been successfully added (or if you are presently depicting the balance in this particular account which has been there for some period of time).

In that case, the balance which is there in the Opening Balance Equity account has to be shut out using the general journal entry. Then, it should be successfully transferred to retain earning account.

How to Create QuickBooks Opening Balance Equity?

In order to create an opening balance journal entry, you would have to follow some specific steps. The process of making it is very easy and simple.

To make an opening balance journal entry

  • First type in the plus sign in which is present at the top center,
  • After that click on “Journal Entry” which is present under “Other.”
  • Afterward, choose the date which is linked with the opening balance. There, on the first line, select either Debit or Credit as per the type of transaction.
  • You may then end the other remaining sections like the Opening Balance Equity.
  • After you are done with it, click on “Save” to accomplish the process and save all the changes.

What are the causes of opening Balance Equity in QuickBooks?

Multiple reasons exist for why software produces an opening balance equity account, such as

  • Setting up a bank account with new companies
  • Adding the first account balances with a bank and credit cards
  •  Signing up for our first accounting program
  •  Items being added to the chart of accounts
  • With value balances, customer entry or a new vendor

What common issues need to be avoided?

Many banks have long-term equity accounts. However, the typical bank balance that is used for a long time often causes a problem with bank reconciliation. The long-term equity account changes that were not completed properly are the cause of money left over after payments are made on an opening balance equity account.

When conducting bank reconciliation, it is important to make sure that the journal entry account has been closed out. If necessary, make a journal entry adjustment for the opened balance of the equity account.

What all factors are included in it?

  • How horrible it is
  • We have a problem with one of our accounts.
  • Someone with an equity account has not yet been deactivated from the system.

Getting a quick start on your budget with an Opening Balance Equity Account

You can improve the professional and orderly appearance of your balance sheet by erasing the amount in this account. You or your bookkeeper can create several journal entries for this account. Here is how it works most frequently.

  • If your company is a corporation, when you close out the balance equity, look at “Retained Earnings” to see how much you are left with.
  •  If you’re a sole-proprietorship, you don’t need to close the balance equity to “Owner’s Equity”

Create an opening equity and owner’s equity account by scheduling debit and credit entries. An entry should be made to the opening balance equity account and a debit entry should be made to the owner’s equity account if the balance is negative (or retained earnings account).

Closing the balance equity to retained earnings is effectively the same idea. To indicate ownership or the structure of a corporation, these equity accounts are simply designated differently.

Presenting a Balance Sheet in Days

Balance sheet accounts should include equity. A balance sheet should not include equity for opening balances. It’s most appropriate to transfer the working capital and equity account balances to other accounts when it’s time to update the balance sheet.


It is important for organizations to maintain accurate financial records, and accountants are helpful in that regard. Accounts need to be balanced in order to present a true reflection of health.


What type of account is an equity account with an opening balance?

How is it possible for such a significant sum to be in the account’s opening balance?

What does it mean when the opening balance is negative?

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