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Zero Out Retained Earnings In QuickBooks

Zero Out Retained Earnings In QuickBooks

Leaning on how to Zero out retained earnings in QuickBooks can help you ease a ton of work at the end of a term or a period. This is especially essential, as, in any accounting aspect, the process of transferring the balance of the company that has been piling up during a fiscal year to a certain account is an important step.

This is especially important for any company, as it allows a clear assessment of the various profits and losses that it has been enduring. Not, just that, but this also allows the company to be able to initiate the emerging fiscal year without any inconsistencies.

It is quite common for the QB user to come across various issues, errors and obstacles, as they set out to zero out the retained earnings. It is expected to require professional guidance to administer the entire procedure and avoid errors, if possible.

But, the good news is that one can easily zero out retained earnings in QuickBooks, with ease.

More About The Retained Earnings in QuickBooks

To be put simply, the Retained earnings are nothing but the Equity account that has been accommodated in the particular year-end balance of a certain business.

At the end of the particular year, the QB helps add the previous year’s net income, automatically to the running year balance sheet at the Retained Earnings.

So, you see, it is possible with the help of the QB, to be able to Zero out the retained earnings at the end of the particular fiscal year that has been set by the enterprise. Now, let us get into the details about how to go about setting up the entire process.

But, before that let us understand a bit more about the Retained Earnings in QB and what it is all about.

The Importance of zeroing out retained earnings in QuickBooks

One of the most important aspects of the advantage of the process of Zero out retained earnings in QuickBooks is how it allows the users to be able to view the various expenses and the income of the previous year. Simply put, the software automatically allows the amount that has been pending into the retained earnings account.

Thus, one does not needs to worry about the need to close the retained earnings in your particular QuickBooks account. This is because this can automatically get renewed after a certain closing date.

What is The Need to zero out the retained earnings in QuickBooks?

By the end of the accounting period, the net earnings of the business after the division of the dividends amongst the shareholders, owners, and partners are known as the Retained Earnings. Retained earnings are one of the most crucial aspects of the business, as it grows to become essential to own complete knowledge about Retained Earnings.

Hence, it is important to Zero out the Retained Earnings, in QuickBooks, to begin the start of fiscal year, with a net Zero income. Likewise, once the Retained earnings have been zeroed out in QB, it also offers easy access to the previous accounting period data that also includes the transaction details.

Lastly, in case you need to create a comparison between the current year and the fiscal year to create a comparative report, this is one of the best ways to do so.

Steps to Zero out the retained earnings in QuickBooks

So, how do you zero out the retained earnings on QuickBooks? Well, to do so, you need to stick to the following steps.

  • Launch the QuickBook accounts page and go to the Edit Menu.
  • Select the Preferences and click on the ACCOUNTING OPTION
  • Now, select the Company Preferences tab and select the Set date, or the Password option.
  • Go to the next Window and select a closing date from the options
  • Now, add the closing Date Password and proceed to verify in the text box.
  • Finally, select OK and shut down the window, select SAVE and CLOSE.


One cannot accidentally encounter the error of deleting the Retained Earnings in QuickBooks. Nevertheless, there can be a case when the unstated numbers in your particular financial year appear without any reason.

This can lead to inaccuracies in the transfer of funds, to your certain account. This can be easily edited and rectified, by a simple adjustment done in the transaction of the general ledger, and the journal reports.

It does not stop here; as it can also alter the final calculations and lead to an inaccurate amount of retained earnings that need to be rectified. Lastly, one needs to keep in mind that the process to zero out retained earnings in QB, is an important aspect of any business accounting procedure.


  1. Can one allow the Entries to the added to the Fiscal Period after you have closed the book of the Fiscal Year?

    No, not possible. Once you have closed the books for the fiscal year, other entries can be added. In case you try to add it forcibly, it can lead to wrong calculations and results.

  2. Can one draw from certain Retained Earning accounts via a balanced sheet, written checks, or Journal entries?

    Yes, it is possible to do so. QuickBooks allows users to be able to draw from a certain Retained Earnings account via a balance sheet, written checks, or journal entries.

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