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Fix QuickBooks Company File Data Damage

QuickBooks Company File Data Damage

QuickBooks is the preferred option for managing financial operations for professionals and part-time business owners. And how is such a strong performance even possible? A reliable database!

The Intuit database that handles QuickBooks is very adept at coping with pressure from the business world and rising demands. It does, however, occasionally experience issues. Users frequently struggle with corrupt company files in QuickBooks. Additionally, a damaged QBW file cannot be used or opened until it has been fixed.

One of the most difficult challenges that accounting professionals face in any organization is dealing with errors in their Accounting Software. Many professionals face the “QuickBooks desktop data damage” problem when working with QuickBooks. As a result, ‘desktop data file repair in QuickBooks’ becomes the top priority to avoid an interruption in the organization’s overall accounting work.

In such a case, the ‘desktop data file repair in QuickBooks’ task takes precedence. This is because the data stored in the QuickBooks (QBW) data file becomes damaged and inaccessible, causing the problem while running the software. So, since this blog is all about troubleshooting ‘QuickBooks desktop data damage,’ let’s go over it in detail.

How can I find any QuickBooks Company Files Data Damage?

Finding file corruption is crucial to knowing when a QBW file needs to be repaired.

The following are a few issues that a corrupt QuickBooks Company File may cause:

  •  A data issue prevents QuickBooks from proceeding, or “Verify Target: Values in minor do not match major,” may appear on your screen or in the Qbwin.log file.
  •  When attempting to save or delete a transaction, QuickBooks abruptly shuts down.
  •  False financial statements, such as balance sheets, where the total assets do not equal the total liabilities and equity.
  •  Transactions and entries from lists that are missing.
  •  QuickBooks generated account names marked by an asterisk (*) because the original accounts were missing
  •  QuickBooks is running slow, and operations are taking longer than usual.
  •  Paid bills and invoices are listed as unpaid.
  •  A negative balance is shown in Transaction History.
  •  You’ll notice an HTML code when you open the Send Feedback Online > Bug Report window.

Data damage in QuickBooks can take many different forms and scenarios, but the most important thing to remember is that anything that makes the data appear strange could be a sign of QuickBooks corruption.

Causes of QuickBooks Company File Data Damage

Now that you know how to spot corruption in your QuickBooks database, the next logical step is to investigate what causes QuickBooks data corruption. This could be useful in carrying out QuickBooks Company File Repair.

The following list includes some typical causes of data loss and corruption in QuickBooks:

  • The size of the QuickBooks database file has surpassed its safe threshold, which is 200 MB (for QuickBooks Pro) or 450 MB (for QuickBooks Enterprise).
  •  Resources like RAM, Virtual Memory, network interface cards, routers, network cables, etc. are not available.
  •  If you don’t have a suitable UPS, a sudden surge or drop in power could wipe out your entire hard drive.
  •  Incorrect system shutdown brought on by technical issues or other factors may corrupt the QuickBooks database.
  •  Attacks from viruses on the hard drive where the database is kept.
  •  The emergence of bad sectors on the hard drive that houses the database.

Although the causes of QuickBooks database corruption can be broadly categorized into categories, it’s important to keep in mind that there may be additional, unidentified causes as well.

Repair data damage in your company file for QuickBooks Desktop:

Find out how to repair data damage in your company file for QuickBooks Desktop.

Don’t worry if you spot potential data problems or if you’ve done your research and suspect data loss. Fix minor data issues with your company file by using these fixes.

Solution 1: Use the Rebuild Data tool to fix your company file.

QuickBooks Desktop includes a Rebuild Data tool that automatically corrects minor company file data issues.

  •  Navigate to the File menu, then select Rebuild Data under Utilities.
  •  Select OK in the QuickBooks Information window. To save a backup, follow the onscreen instructions.
  •  Let the tool fix your file. It might take some time. Although QuickBooks may appear to be stuck, the tool is active if you can move the mouse.
  •  Choose OK when the tool is finished.
  •  Go to the File menu. Next, click Verify Data under Utilities.
  •  Allow the tool to check your file for data integrity problems.

Choose OK if QuickBooks detects no issues. You may continue to utilize your company file. You don’t have any damaged data.

Choose Rebuild Now if QuickBooks discovers a problem with your company file.

After rebuilding your company file, try again if you’re still experiencing data problems.

Solution 2: Run the QuickBooks File Doctor Tool from the Tool Hub program

To get the most out of the QuickBooks File Doctor tool, follow the instructions below:

  • The very first, QB should be closed 
  • Next, save the QuickBooks tool hub file that you just downloaded
  • Then, open the file that you already downloaded
  • To solve the problem, follow the on-screen instructions 
  • The terms and conditions must be accepted
  • Now, go to the QuickBooks tool hub and click on it
  • Choose the company file problems that you want to work on
  • To use the QuickBooks file doctor, go to the Tools menu and select Run QuickBooks File Doctor
  • In QB file doctor, you can also choose the company file from the drop-down option
  • Look for a similar product
  • Select the option to check your file and click “Continue”
  • In the end, you enter the QuickBooks admin password and then press the “Next” button.

Solution 3: Rebuild your data manually after fixing your company file.

You can find the errors you can correct from the Verify Results window if you feel confident doing so. Make sure to create a backup of your company file before you begin.

To manually correct data mistakes:

  •  Select File from the menu. Then choose Verify Data under Utilities by hovering over it.
  •  Let the tool examine your file for data integrity problems.
  •  To view the errors, choose Expand All from the Verify Results screen.
  •  Select See Online Article to view the steps to fix the error. Contact support for assistance with fixing your company file if the error doesn’t have an article.


The solutions for QuickBooks data file repair described above are all successful. However, the first solution can only be used if a recent QuickBooks backup (QBB) file is present, and you are reasonably familiar with the procedures to be followed. The second option is available if you feel confident creating a new QuickBooks QBW file and importing the information from the damaged QBW file into it.

Frequently Asked Questions

1. In QuickBooks, how do I fix a company file?

Making use of the Rebuild Data tool, fix your company file. In QuickBooks Desktop, a built-in tool called Rebuild Data automatically corrects minor company file data problems. Select Rebuild Data from the Utilities menu by selecting the File menu’s Utilities option. Choosing OK will bring up the QuickBooks Information window.

2. How do I make a portable company file in QuickBooks?

Open QuickBooks and sign in as the administrator. Choose Create Copy from the File menu. Select Portable Company File, then click Next. Give your portable company file a distinctive name. This makes it simple to distinguish from your typical company file. Choose a location to save your portable company file.

3. How do I backup company files in QuickBooks?

Switch to Single-user Mode in QuickBooks by choosing the File menu option. Back-up Company can be found by returning to the File menu and hovering over it. then click Create Local Backup. Choose Local Backup and then Next in the window. Pick a location to save your backup company file by clicking Browse in the Local Backup Only section.

4. In QuickBooks, how do I navigate a company file?

Choose Find a Company File from the No Company Open window’s menu options. This window typically appears when you launch QuickBooks for the first time or when you close your company file. The file extensions listed below are automatically checked by the Find a Company File window. Your working QuickBooks file is called QBW. QBB, the backup file for QuickBooks.

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