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Fix Data Damage On Your QuickBooks Desktop Company File

If you’ve used QuickBooks® for a while, you probably know that it’s an accounting program for businesses that were created by Intuit with small and medium-sized businesses as its target market. To make managing & paying bills and payroll functions simpler, QuickBooks offers both on-premise and cloud-based accounting.

QuickBooks is the preferred option for managing financial operations for professionals and part-time business owners. And how is such a strong performance even possible? Obviously, a reliable database!

The Intuit database that handles QuickBooks is very adept at coping with pressure from the business world and rising demands. It does, however, occasionally experience issues. Users frequently struggle with corrupt company files in QuickBooks. Additionally, a damaged QBW file cannot be used or opened until it has been fixed.

One of the most difficult challenges that Accounts Professionals face in any organization is dealing with errors in their Accounting Software. Many professionals face the “QuickBooks desktop data damage” problem when working with QuickBooks. As a result, ‘desktop data file repair in QuickBooks’ becomes the top priority to avoid an interruption in the organization’s overall accounting work.

In such a case, the ‘desktop data file repair in QuickBooks’ task takes precedence. This is because the data stored in the QuickBooks (QBW) data file becomes damaged and inaccessible, causing the problem while running the software. So, since this blog is all about troubleshooting ‘QuickBooks desktop data damage,’ let’s go over it in detail.

How can I find any QuickBooks Company Files Corruption?

Finding file corruption is crucial if you want to know when a QBW file needs to be repaired.

The following are a few issues that a corrupt QuickBooks Company File may cause:

  •  A data issue prevents QuickBooks from proceeding, or “Verify Target: Values in minor do not match major,” may appear on your screen or in the Qbwin.log file.
  •  When attempting to save or delete a transaction, QuickBooks abruptly shuts down.
  •  False financial statements, such as balance sheets, where the total assets do not equal the total liabilities and equity.
  •  Transactions and entries from lists that are missing.
  •  Account names marked by an asterisk (*) were generated by QuickBooks because the original accounts were missing
  •  QuickBooks is running slow, and operations are taking longer than usual.
  •  Paid bills and invoices are listed as unpaid.
  •  A negative balance is shown in Transaction History.
  •  When you open the Send Feedback Online > Bug Report window, you’ll notice an HTML code.

Data damage in QuickBooks can take many different forms and scenarios, but the most important thing to remember is that anything that makes the data appear strange could be a sign of QuickBooks corruption.

Causes of QuickBooks Company Data File Corruption

Now that you know how to spot corruption in your QuickBooks database, the next logical step is to investigate what causes QuickBooks data corruption. This could be useful in carrying out QuickBooks Company File Repair.

The following list includes some typical causes of data loss and corruption in QuickBooks:

  • The size of the QuickBooks database file has surpassed its safe threshold, which is 200 MB (for QuickBooks Pro) or 450 MB (for QuickBooks Enterprise).
  •  Resources like RAM, Virtual Memory, network interface cards, routers, network cables, etc. are not available.
  •  If you don’t have a suitable UPS, a sudden surge or drop in power could wipe out your entire hard drive.
  •  Incorrect system shutdown brought on by technical issues or other factors may corrupt the QuickBooks database.
  •  Attacks from viruses on the hard drive where the database is kept.
  •  The emergence of bad sectors on the hard drive that houses the database.

Although the causes of QuickBooks database corruption can be broadly categorized in categories, it’s important to keep in mind that there may be additional, unidentified causes as well.

Repair data damage in your company file for QuickBooks Desktop:

Find out how to repair data damage in your company file for QuickBooks Desktop.

Don’t worry if you spot potential data problems or if you’ve done your research and suspect data loss. Fix minor data issues with your company file by using these fixes.

Solution 1: Use the Rebuild Data tool to fix your company file.

QuickBooks Desktop includes a Rebuild Data tool that automatically corrects minor company file data issues.

  •  Navigate to the File menu, then select Rebuild Data under Utilities.
  •  Select OK in the QuickBooks Information window. To save a backup, follow the onscreen instructions.
  •  Let the tool fix your file. It might take some time. Although QuickBooks may appear to be stuck, the tool is active if you can move the mouse.
  •  Choose OK when the tool is finished.
  •  Go to the File menu. Next, click Verify Data under Utilities.
  •  Allow the tool to check your file for data integrity problems.

Choose OK if QuickBooks detects no issues. You may continue to utilize your company file. You don’t have any damaged data.

Choose Rebuild Now if QuickBooks discovers a problem with your company file.

After rebuilding your company file, try again if you’re still experiencing data problems.

Solution 2: Use QuickBooks File Doctor to fix your company file.

Use the QuickBooks File Doctor to repair your company file if you are still experiencing data problems.

Solution 3: Rebuild your data manually after fixing your company file.

You can find the errors you can correct from the Verify Results window if you feel confident doing so. Make sure to create a backup of your company file before you begin.

To manually correct data mistakes:

  •  Select File from the menu. Then choose Verify Data under Utilities by hovering over it.
  •  Let the tool examine your file for data integrity problems.
  •  To view the errors, choose to Expand All from the Verify Results screen.
  •  Select See Online Article to view the steps to fix the error. Contact support for assistance with fixing your company file if the error doesn’t have an article.

Solution 4: Speak with customer service

Contact support and we’ll help you repair the file if you can’t fix your company file by rebuilding the data or using the File Doctor.

How Can a Corrupt QuickBooks Company File Be Fixed?

You can fix a corrupt QBW file manually, with the aid of unpaid tools, or with the aid of specialized QuickBooks Company File Repair software.

Method 1: Repairing a QuickBooks Company File Manually

Using the Verify & Rebuild Data utility, you can try to manually repair the QBW file by performing the following steps:

  •  Log in as administrator after opening the data file.
  •  Click File > Utilities > Verify Data to start data verification after choosing the Single User Mode.
  •  File repair for QuickBooks

The length of the file will determine how long the “Verify” process will take. You should perform a complete rebuild as follows if this procedure takes too long or is unsuccessful:

  •  Make a local copy of the server’s data file.
  •  Open the file and login as the administrator, then enable temporary hosting on the machine where it was copied, if necessary.
  •  Select File > Utilities > Rebuild Data.
  •  QuickBooks File Repair

Save a copy of the repaired QBW file on both the server and the local computer after the rebuild is finished. Don’t host the file locally, and give the new file a unique name.

Note: Rebuild completely requires even more time than the ‘Verify’ process. Make sure not to stop this process until it is finished. While the process is running, avoid using the computer.

Method 2 – Free Tools

The manual method is straightforward to use, but it frequently requires a lot of time to finish. Using a free QuickBooks Company File Repair tool might be a better strategy.

  1. Here are a few well-liked QBW file repair tools:
    Reboot.bat – Re-registers several Microsoft Windows-related components that are related to QuickBooks.
  2. Diagnostic Tool for QuickBooks Installation:
    with a primary focus on the Microsoft.NET Framework, diagnoses and fixes a variety of issues.
  3. Component repair software for QuickBooks:
    It resolves issues that make it difficult for QuickBooks to function.
  4. Using QuickBooks File Doctor:
    It resolves issues with the setup of Windows, networks, and specific types of file and data corruption. Here you can find comprehensive details about this tool.

Method 3 – Software to repair QuickBooks Company Files

Even free tools can’t solve every issue, so it’s advised to use dependable and effective third-party QuickBooks file repair software, like Stellar Repair for QuickBooks® Software, to fix corruption in the company data file. This capable software restores every piece of data stored in a corrupt QuickBooks data (QBW) file. It additionally aids in data recovery from QuickBooks backup files (QBB).

Additionally, the software offers a free preview of data that can be recovered from corrupt QBW files.

The problem encountered and its resolution:

Problem: Corrupted or damaged data on the QuickBooks desktop

  • To recover all the data from the corrupt QBW file, restore the QuickBooks backup file. You can recover all the QuickBooks data that was previously present in the damaged QBW file if you have the QuickBooks backup (QBB) file. But you must confirm that the QuickBooks backup file is sound and in a usable condition. Additionally, in order to recover all the data without any loss, you must restore the most recent backup file.
  •  Create a new QuickBooks QBW data file and import all the items from the damaged QBW file – Another approach you can try is to create a new, fresh QBW file and import all the information from the damaged QBW file. If a QuickBooks data file is damaged, you might be wondering how to import data from it. But given that only that specific QBW file is harmed and not the data contained in it, it is still possible.


You cannot be certain that QuickBooks Company File corruption will not occur again. However, you can reduce the risk factors that contribute to it happening and protect your data by better safeguarding it. Here’s how:

  • Taking multiple backups at different physical locations is your best bet against data corruption. Make it a regular habit to ensure you always have a complete backup of your data. Online backup is also very effective. It eliminates threats to physical backups.
  •  Keep an eye on the size of the QuickBooks Database File, and if it threatens to grow beyond its healthy limit, use third-party tools to shrink it.

The solutions for QuickBooks data file repair described above are all successful. However, the first solution can only be used if a recent QuickBooks backup (QBB) file is present, and you are reasonably familiar with the procedures to be followed. The second option is available if you feel confident creating a new QuickBooks QBW file and importing the information from the damaged QBW file into it.

General FAQs:

1. In QuickBooks, how do I fix a company file?

Making use of the Rebuild Data tool, fix your company file. In QuickBooks Desktop, a built-in tool called Rebuild Data automatically corrects minor company file data problems. Select Rebuild Data from the Utilities menu by selecting the File menu’s Utilities option. Choosing OK will bring up the QuickBooks Information window.

2. How do I make a portable company file in QuickBooks?

Open QuickBooks and sign in as the administrator. Choose Create Copy from the File menu. Select Portable Company File, then click Next. Give your portable company file a distinctive name. This makes it simple to distinguish from your typical company file. Choose a location to save your portable company file.

3. How do I backup company files in QuickBooks?

Switch to Single-user Mode in QuickBooks by choosing the File menu option. Back up Company can be found by returning to the File menu and hovering over it. then click Create Local Backup. Choose Local Backup and then Next in the window. Pick a location to save your backup company file by clicking Browse in the Local Backup Only section.

4. In QuickBooks, how do I navigate a company file?

Choose Find a Company File from the No Company Open window’s menu options. This window typically appears when you launch QuickBooks for the first time or when you close your company file. The file extensions listed below are automatically checked by the Find a Company File window. Your working QuickBooks file is called QBW. QBB, the backup file for QuickBooks.

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