By this time, we have realized QuickBooks is one of the best accounting tool to collaborate with. You never have to worry about your record maintenance and bookkeeping was never more fun. It could be completed in few minutes and you can access the data anytime and anywhere you wish to. One of bank account is no longer used but I need to keep old transaction in Quick Book. Is it deactivate (disconnect) this bank account? Or Delete a Bank Account in QuickBooks?
However, it is a possibility that you may have to make tough decisions sometimes. Record maintenance may include eliminating few entries of transactions, vendors or a bank account which you may not need in future. Now, there will be two options you can choose from. One is to Delete a Bank Account in QuickBooks account permanently from the Charts of Accounts (COA). Second is to deactivate the account, which will be as good as deleting the account with a recovery option.
Disconnecting the Bank Account
If you choose to disconnect an account from your internet banking, it will be staying active. With this approach, QuickBooks just stops updating new transactions. You can also reconnect it, later on. Once you get it reconnected, it will start downloading transactions again.
When you disconnect an account, Delete a Bank Account in QuickBooks will delete each transaction that still has a need to be reviewed. If these transactions are any older than 90 days, you won’t be able to download them into QuickBooks again. In this case, you may wish to keep a backup file, just in case you need it at some point.
Delete a Bank Account
Now, if you have set your mind on deleting an account from your COA (chart of accounts), you should know that it is a permanent change. You won’t be able to see it on menus and lists anymore. As per our oldest suggestion, it is better to keep a backup Excel file for all the bank data of financial reports, it becomes very hard to get that data back into the QuickBooks account if you decide to use it again.
If transactions in the deleted account appear in different accounts in QuickBooks Online, chances are those transactions will remain in those accounts. For instance, if you delete a credit card account but you make remaining payments to that card as final bit from your checking account. The payments done lastly will stay in the checking account.
Please Follow These Steps to Disconnect the Account From QuickBooks:
- First of all, you need to Go to the Banking menu
- Look for the Transactions menu
- Click on the blue tile for choosing your bank account
- Then click on the pencil icon that will allow you to edit the account
- Then select Edit account info
- You need to choose the Disconnect this account
- Then save on checkbox
- Click on Save and close to complete the steps
How to Delete a Bank Account in QuickBooks Self-Employed?
QuickBooks Self-Employed users can also remove the bank account and credit card information. However, this action is permanent. So be sure when you plan to remove the bank account in QuickBooks. Because this change will not only delete your transactions, but also all the special calculations and transactions that have been created through your business’s history.
You have a choice of methods to delete your bank account in QuickBooks Self-Employed. For instance, you can hide the bank account instead of deleting it, or delete the transactions and bank account via web browser, Android, or iOS devices. Let’s read in detail how to delete a bank account in QuickBooks Self-Employed:
Solution 1: Remove Bank from QuickBooks by Hiding It
If you no longer want to see transactions from your bank account, you can simply hide transactions and keep your data safe. Let’s grab the steps:
- Launch “QuickBooks Self-Employed” in a browser.
- Click on the “Profile” icon.
- Select the “Bank Accounts” option now.
- Find your hidden account.
- Here, click the “OFF” button on the “Show Account” screen.
When you implement these steps, your account will not display in account. All the data is still intact, but you won’t see any transactions. If you feel like showing the account again, simply choose the ON toggle this time.
Solution 2: Delete the Transactions and Bank Accounts via Web Browser
Here are two easy ways to delete that information. You can either remove it from your account at the credit card company, or you can remove them using a CSV file. Let us help you with detailed steps:
Delete the Connected Credit Card and Bank Account
- Click on the “Profile” icon.
- Then, select the “Bank Accounts” option.
- Here, you can search for the account you wish to delete.
- Click on the “Trash” icon in that particular section.
- Now, you can type “DELETE” and hit the “Delete” button to confirm.
Delete the Transactions Imported from CSV File
- Select the “Profile” icon.
- Then, click on the “Imports” option.
- Choose the bank account into which you imported a CSV file.
- After this, switch to the “Files imported” screen, click on the “Trash” icon for the file.
Use the steps to quickly delete all the transactions connected to a bank account or import from a CSV file. These changes should be made with a browser.
Solution 3: Delete the Transactions and Bank Accounts via Android and iOS
If you want to delete your bank accounts and transactions, read this guide on how to use QuickBooks on iPhone, Android, and iPad devices.
iOS Device (iPhone and iPad)
- Go to the “Profile” icon.
- Then, select the “Settings” option.
- Click on the “Bank Accounts” option.
- Choose the bank account you wish to delete.
- Hit the “Delete Bank” option.
- Here, you can confirm your action that you want to stop this connection and then delete the data.
Android Tablet or Phone
- Navigate to the “Menu”.
- Open the “Settings” tab.
- Click on the “Bank Accounts” option.
- Press the three vertical dots for the bank you wish to delete.
- Here, you can hit the “Delete Bank” button.
- After this, click on the “Delete” button to confirm the action.
With this, you can delete your bank account. You can also hide it or delete its transactions and history in a web browser, on your Android or iOS device.
There are two ways to delete the bank account or transactions data in QuickBooks. If you are not sure about deleting the bank from QuickBooks then you can disconnect or hide the account. This will make your account temporarily unavailable. If you need it again, simply reconnect it and if not, delete it. Your account is deleted permanently so any data stored on the server won’t be recoverable.
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