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Delete a saved payroll tax form in QuickBooks

Delete a saved payroll tax form in QuickBooks

In addition to a number of other taxes imposed on both employers and employees, payroll taxes also include income tax withholdings. Managing payroll is much simpler if you are aware of the connection between income taxes and payroll taxes.

Your use of accrual accounting is required when processing payroll. You must figure out withholdings and send them to various parties to complete payroll. In addition to posting journal entries and reporting wages to employees, you must complete tax forms. 

Income taxes, taxes for Social Security, Medicare, and unemployment benefits are all included in payroll taxes. It’s crucial to remember that taxes can be paid by either the employer or the employee, or by both.

Steps to Archive past due Tax Forms:

  • Select Taxes from the left pane.
  • Choose the Payroll Tax tab from the top left menu.
  • Click Quarterly Forms under Forms.
  • Select the form by clicking it.
  • Select the duration of liability.
  • Press Archive. 

Things to keep in mind before Deleting a Payroll Tax Form

Your possibility to delete or void your payroll tax payments is subject to certain conditions and limitations from the moment you submitted the tax payments. Here are some details about how it functions.

The following factors should be considered before you delete your previously paid taxes:

  1. A manual record is kept of the tax payment (non-electronic payments).
  2. The electronic payment hasn’t yet been handled.
  3. Two business days before the payment date, at 5 p.m. PST, you can delete the federal tax payment.

Payroll now involves more than just issuing paychecks. Employees occasionally have to make payments for things like health insurance, retirement contributions, uniforms, tools, or dues. Perhaps you gave your employee a pay advance that they now have to repay.

These benefits or deductions can be configured in QuickBooks Payroll. Each pay period, they will be deducted from your employee’s salary.

Steps to create a new deduction item.

Pre-tax or post-tax deduction items can be set up in QuickBooks Payroll. Speak with your plan administrator or an accountant if you are unsure of how the deduction is taxed. The procedures listed below can be used to set up general deductions for things like uniforms, tools, commuter benefits, and miscellaneous.

QuickBooks Online Payroll 

  • Select Employees, then Payroll.
  • Choose an employee.
  • To start or edit a deduction or contribution, choose Start or Edit.
  • Select + Add deduction/contribution from the Deduction/contribution dropdown menu.
  • Choose a Type and Deduction/contribution type. Choose Vision Insurance if you need to set up a pre-tax item that isn’t listed, such as commuter benefits, AFLAC, etc. Select Pre-tax insurance premium after Step 7.
  • Describe the situation. This is the name of the deduction or plan. is written on paychecks.
  • Choose whether a flat amount or a percentage of your gross pay should be used to calculate the deduction. Enter the sum or percentage after that.
  • Pick Save, then click Done.

QuickBooks Desktop Payroll

Step 1: 

  • First, create the deduction item.
  • Payroll Item List can be found under Lists.
  • Choose New from the Payroll Item dropdown menu.
  • Next, choose Custom Setup.
  • Next, select Deduction.
  • Select Next after entering the deduction’s name.
  • Choose (or add) the name of the plan administrator if appropriate, along with the account number. Next, choose Next.
  • Choose the correct Tax tracking type. If the deduction is after taxes, choose None.
  • Three times, choose Next.
  • In the Gross vs. Net window, choose net pay for the None tax tracking type, then click Next.
  • Unless they apply to all of your employees, leave the default rate and limit fields empty. As soon as the item is added to the employee profile, you can add the rate and cap.
  • Choose Finish.

Step 2: 

  • Include the item in the employee profile.
  • Choose Employees, then Employee Center.
  • Choose a worker for yourself.
  • Pick, then pick Payroll Info.
  • Add the deduction item under Additions, Deductions, and Company Contributions.
  • Enter the amount for each billing cycle, along with any applicable limits.
  • Select OK.

Editing a payroll deduction item:

Follow the instructions for your product if you want to modify the employee’s deduction information, including the amount, percentage, or description.

QuickBooks Online Payroll: 

  • Then select Employees from Payroll.
  • Choose a worker for yourself.
  • Choose Start or Edit under Deductions & contributions.
  • Next to the deduction you want to change, select Edit.
  • Edit the information as necessary.
  • Choose Save, then click Done.

QuickBooks Desktop Payroll

If the actual payroll item needs to be changed:

  • Navigate to Lists and then pick Payroll Item List.
  • Right-click the item and choose Edit Payroll Item.
  • On each window, modify the information as necessary.
  • Go to Finish.
  • If you need to modify the employee’s deduction amount:

If you need to modify the employee’s deduction amount:

  • Pick a worker for the job.
  • Go to Payroll Info.
  • Amount or limit adjustments.
  • Choosing OK

How to Delete a payroll deduction item: 

QuickBooks Online Payroll

An employee’s deduction can be removed. There isn’t a “list” to eliminate deduction items from payroll.

  • Select Employees, then Payroll.
  • Choose an employee.
  • To start or edit a deduction or contribution, choose Start or Edit.
  • To delete a deduction, click the trash can icon next to it.
  • Choose Delete, then click Done.

Payroll in QuickBooks Desktop

You can remove the deduction from the list of payroll items if it wasn’t applied to paychecks. You can edit the item and rename it Do Not Use if it has been used.

  • Visit Lists.
  • Choosing Payroll Item List.
  • Select Delete Payroll Item with a right-click on the item.
  • Are you sure you want to delete this payroll item? will appear; select OK.

General FAQs: 

How can I pay my taxes?

If you have automatic tax payments enabled, we will pay your taxes on your behalf if your payroll setup is complete and your electronic services are turned on.

Observe these steps if your automatic tax payments are disabled:

  • From the menu on the left, choose Taxes. When the Payroll Taxes option appears, choose it.
  • Choose Payroll Tax.
  • To view the available tax payments, select Upcoming Tax Payment.
  • Find the appropriate tax to pay.
  • The tax form appears when you select the Pay button in the Actions column.
  • Examine the totals on the tax form that is visible.
  • In the bottom-left corner, click Record Payment or Record and Print. 
I already paid my taxes. Why is it still showing as due?
Can I delete a future tax payment?
My forms’ data appears to be incorrect. How can I be certain that my tax form is accurate?
How can I ensure that the tax payment I made was the correct amount?
Can I delay my tax payments?

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