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QuickBooks Pay Stub Password

QuickBooks Pay Stub Password

QuickBooks is a perfect solution to manage your employee’s payroll. If you are also using this accounting tool for your business company, you will find options to email paystubs to all your employees the company directly by using your QuickBooks desktop.

The pay stubs are protected by password and these are PDF attachments. When you email any pay stub to your employee, he will need an ionic QuickBooks Pay Stub Password to save or to use the pay stub in the computer system.

It is a part of the security system of QuickBooks and protects the employee’s information by using a password.

Why do we need QuickBooks to pay stub password?

When you send any pay stub to your employees by using email directly from your QuickBooks desktop, they will need a unique password to use it.

If you are also looking to know about such a password, you need to use the first 4 characters of the last name of the employer and all these characters of the name should be in lowercase.

The last four digits of the SSN will be used for further passwords.

You should not use any non-Alpha character like any dash or space in this password.

Steps to QuickBooks Email Paystub QuickBooks Online

All these processes are very easy to email pay stubs for employees; follow the given steps below;

  • Firstly from the left menu select the Employees option.
  • Click Employees and then click on the paycheque list tab.
  • Firstly choose the pay cheque you want to email and open it by choosing the Net pay amount.
  • Now Choose the print.

Steps to Print QuickBooks Paystub in QuickBooks Online

1. For QuickBooks Online Payroll

  • First of all, you need to set printing preferences.
  • From the settings icon, select payroll settings.
  • Into the Preferring segment select the paycheck printing.
  • Now select plain paper stub and press OK.

Solution: Print Pay Stub in Quickbooks Online Payroll

  • On the worker, section choose the employees option.
  • Choose the paycheck list in my payroll option.
  • Then choose the paychecks you want to print and press OK

2. For QuickBooks Online Payroll(for another version)

  • Firstly set printing preferences.
  • Then go to the setting option and choose the payroll setting.
  • Now Printing segment >Pencil icon.
  • Select the plain paper and save it.
  • Click Done.

Solution: Print Pay Stub for Quickbooks Online Payroll (for Other Version)

  • Into the work, field select the Employees option.
  • In my payroll option select the paycheck list.
  • Then select the paycheck you want to print.
  • Hit Ok.

3. For Intuit Online Payroll enhanced

  • Firstly set your printing preferences.
  • Into the setup, section choose your preference.
  • Then select Paycheck printing settings.
  • Finally, choose printing stub and press OK.

Solution: Print Pay Stub

  • Firstly Payday>paycheck list.
  • Then select the paycheck you want to print and choose the view print.
  • Finally, choose the printer icon to print the pay stub.

4. For Intuit Online Payroll Full services

  • Firstly for the printing preferences, into the Help menu select the contact us option.
  • Or Click on the paycheck printing preferences 

Solution: Print Pay Stub

  • Form the Home page and select View paycheck list.
  • Then go for the paycheck you want to print.
  • Select the print option.
  • Click the print icon.
  • The PDF version will be open to you, save it on the Desktop.
  • Now attach the saved paystub file to an email.
  • And it is too specific for employees.

Steps to Print QuickBooks Paystub in QuickBooks Desktop

To print QuickBooks paystub on QuickBooks desktop, you need to follow the mentioned below steps:

1. Method One: Print through the paycheck list

  • First of all, go to the left sidebar and click on the employees.
  • Click the name of the employee to pay.
  • Now on the Employee page >List of Paychecks>select checks to pay.
  • If suitable, then set the check numbers.
  • Click the batch action on the drop-down.
  • Click on the Print.

2. Method Two: Print by print stub & voucher printing

  • Firstly open QuickBooks>Menu bar> Click Edit.
  • Now from the drop-down click on the preferences.
  • Click on Payroll & employees.
  • Now in the Company preferences tab, select Full Payroll in the QB payroll feature field.
  • Then set the preferences for the section and click on the pay stub & voucher printing.
  • Now you are in a pay stub printing window.
  • Choose the check box you want to add in the paycheck vouchers & pay stub, print’ field.
  • If in any case there is a need to add the Company name to come up on the pay stub then select the legal company name.
  • Once you are selected all the items, then Hit Ok
  • A paystub with the selected information will print each paycheck automatically.

3. Method Three: Print via Bill Payment Stub

  • Firstly, Click on the File menu>Print Form>Bill Payment Stub.
  • Then in the drop-down menu, click on a credit card or check depending method for the payment.
  • Then in the account drop-down>select the relevant bank. Credit card account.
  • Now in the date enter the opening & end date, and the amp segment lists payments from the different dates.
  • Firstly confirm the checks that you need to print the bill paystub.
  • Press OK.
  • Click for the print.

Steps to Print One or More Pay Stub at Once 

  • Firstly click on the File menu then print form and choose the print stubs.
  • Then first of all select your bank account after that choose the date range and then print the pay stubs.
  • After that select the paystub, which you want to print in the next Column to date. 
  • If you want to print the selected employee’s data so filter that into the employee dropdown.
  • Hit preferences for the specific employee details (company name and employee info ) will be printed on the pay stub.
  • At the time of printing if you want to include a message to send with each paystub then type a message on the company message to be printed on all pay stubs boxes.
  • Then choose the preview option to view the paystub before printing them.
  • Then click for the print.

How to Print A Single PayStubs from A Paycheck

  • Firstly open the paystubs in QuickBooks desktop.
  • After that select the print icon then paystub.

And also if you want to email the paystub in the QuickBooks Desktop follow the given steps:

1. Step One. Update QuickBooks

  • Firstly update the QuickBooks to the latest release.
  • And also the latest version of Adobe Acrobat Reader (because it converts the pay stubs into PDFs).

2. Step Two. Verify your email setting

  • First of all, open QuickBooks edit the menu then choose the preferences.
  • After that select the send form menu then my preferences tab.
  • Then into the send menu using the option, select the one option.
    • Firstly choose webmail if you are using Gmail, yahoo, or another email option.
    • Secondly, choose Outlook if you are using Microsoft Outlook
  • Then click OK.

Password requirement while emailing a Pay Stubs in QuickBooks Desktop

  • The first important thing there is changing the last name of the employees by the DOB in mm/dd/yyyy format.
  • If the last name is smaller than 3 characters, recommend using the complete last name and remembering that character in lowercase. When the last name character was extended then the password contained the first letter of the last name in upper case. And the reason is QuickBooks Desktop does not convert the extended letter to lowercase.
  • Don’t use a non-alpha character in the last name (space or dash etc.) when creating a password.

Steps to Reset  QuickBooks Paystub Password

To reset your Quickbooks Paystub Password, You need to follow mentioned below steps:

1. Reset password for an employees

  • Firstly click the Employees tab.
  • Choose the employee’s name.
  • Now select the edit in the paychecks record access.
  • Then click on the reset password.

2. Employees Reset their password

  • Firstly go to
  • Then choose to forget the password and provide the answer to the question for security.
  • After that receive the temporary password.

Process to Setup Password for QuickBooks Desktop

Get help finding the QuickBooks pay stub password

If you are looking to get help resetting any pay stub password for any employee, you can also do it yourself. You just need to click on the employee’s drive and the time needs to click on the name of the employee. You will find the option of paycheck records access > edit in it. You can click on the reset password option in it and can easily get help resetting the password. You will find the option to make changes in the password of the pay stub of an employee of your company.

So this is the complete process to know about the default path stub password of any employee or to reset the password of an employee in QuickBooks. If you are also facing any problems using pay stub password settings, you can also get the help of professionals to find a good resolution of this problem.


  1. Can the first four characters of the employee name in the Paystub password be the upper case?

    No, the four characters of the last name must be in lowercase.

  2. Can I use any non-alpha character in the pay stub password?

    You should not be permitted to use a non-alpha character such as space or dash in the password.

  3. What is the format of the Paystub password in QuickBooks?

    The Paystub password includes the first four digits of the last name in the Lowercase and the last digits of SIN/TFN/SSN.

  4. Can the system automatically generate a pay stub password for the employee?

    Yes, the system will automatically generate a paystub password for every employee according to the selected format.

  5. What is the significance of a pay stub password?

    Paystub password plays a primary role when sending a pay stub to the employee through QuickBooks’ email option. It provides security with a unique password.

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