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QuickBooks Payroll Expenses

QuickBooks Payroll Expenses

How to Setup Expense Account in QuickBooks Payroll

QuickBooks Payroll has essentially eased the burden on accountants and bookkeepers of every business all across the world by converting all payroll manual tasks into electronic form. Once the user has fed the initial requirement of payroll data into QuickBooks, they can relax as the software completes the tasks in the future on its own.

The dual benefit of using QuickBooks Payroll is that there is less scope of errors and also the time resource, as well as the labor, is saved that can be utilized in other areas of the business. Although Intuit creates QuickBooks Payroll Expenses Section as simple so users can easily manage wages and taxes items in a single account with a pre-programmed module be still the user can call QuickBooks Payroll Support Number in case they have further queries.

What Is QuickBooks Payroll Expenses Account?

As the business grows it is imperative to ensure all the reports and year-end financial sheets are accurate and easier to understand. QuickBooks Payroll has a segment called Chart of Accounts which is basically a window into the company’s financial history, present and future. It is, thus, quite important to ensure that the Chart of Account details are systematically organized, error free and most important is that it should be easy to interpret for all the individuals involved in the process.

This section is quite complex and if one part of Chart of Account goes missing, the balance goes haywire and the calculations becomes incorrect. Thus it is needed that all the sections of COA are present. The main reason behind this misbalance is the philosophy that both sides – Assets and Liabilities – need to be at par for perfect balance in the business.

Chart of Accounts is basically divided into two main sides Assets – which is what the business owns and Liabilities – what the business owes. It is preferred that assets are always higher than liabilities as positive balance is always motivating.

To balance out the difference in Liabilities, Income and Expenses section is also added on. While Assets and Income are always put in positive light, Liabilities and Expenses are put down which is not always the case. Check with QuickBooks Payroll Customer service which item should be placed in Income Category.

Expenses Under Chart of Accounts

It is good practice to break up the Expense section into small parts and accounts. Ensure all the categories are understandable and sub categories are only created when the business needs it in order to avoid any complexity.

For example, suppose you are Do It Yourself book writer, it makes sense to have small sub categories for little expenses incurred buying materials for DIY methods. Another example is that if you are in export business, having separate categories to keep track of shipping costs is good option.

It is a common perspective that both loans and incurring expenses is bad sign for business. However, the thing to understand here is that the business should smartly incur only those expenses which will be considered fruitful for the business in the future. Liabilities and expenses only boost investment which in turn adds on as an asset in the future.

Get More Help Expense Account Intuit Payroll


  1. Can I edit an expense in QuickBooks?

    Yes, you can edit an expense in QuickBooks However, editing an expense might modify the customer invoice.

    Here are the steps you need to follow:

    💠 Locate left menu of the QuickBooks
    💠 Click on Expenses and then Select Expenses.
    💠 Discover Expense Transactions window and locate the preferred 💠 Expense to edit
    💠 Hit on the View/Edit option below the Action column
    💠 Update the transaction as required
    💠 Click on Save & Close

  2. What do you mean by Payroll expense?

    Payroll expenses referred to the amount you pay to your staff as a salary or wage in exchange for the working hours they have given for your business. It also includes retirement funds, employee health care plans, taxes, Gross employee pay, etc.

  3. How can I create an expense account in QuickBooks?

    💠 Discover the lists option, then click on Chart of Accounts
    💠 Hit on Accounts on the below side
    💠 Click New option
    💠 Choose the button named Expense and then hit on the Continue option.
    💠 Write the required information.
    💠 Hit on Save and close button

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