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QuickBooks “Print Later” Default

QuickBooks Print Later Default

Among the many incredible features QuickBooks offers, printing is one of the most practical features that simplify users’ printing tasks. Despite the advantages of printing from QuickBooks, there are several reasons why users may encounter common QuickBooks printer errors. It may occur because of corrupt or missing QB components, PC problems, or even a printer problem.

The components within the QuickBooks desktop are either missing or corrupt, which causes printing issues. In some cases, QuickBooks won’t print and won’t let you print checks or invoices from the desktop version of the software. You, as the user, must comprehend and gain a thorough understanding of the problem. So, let’s get started with the guide so you can fix QuickBooks printing problems.

Issues with QuickBooks Printing can occasionally be confusing and difficult to resolve. Several QuickBooks users are searching for answers to printing problems. This comprehensive article explains how to determine whether there are any printing problems with the QuickBooks desktop for Windows. Additionally, it contains instructions for troubleshooting the QuickBooks printing errors.

How to find out if there are any QuickBooks Printing Problems:

  • Sudden Windows operating system crash.
  • The keyboard and mouse have a slow response time to user input.
  • There are issues with the QuickBooks desktop.
  • A sudden failure of Windows OS and the desktop version of QuickBooks.

Before troubleshooting any QuickBooks printing errors, keep the below-mentioned things in mind:

These are the things to think about before implementing the solutions:

  • Verify that the correct printer drivers have been installed.
  • There shouldn’t be any problems with the printer’s connectivity to the system either.
  • Check to see if you can print using other software.
  • You need the most recent QuickBooks version on your system.
  • QuickBooks software must have the printer software installed.
  • Check to see if the printer is local or on a network. If it is local, make sure to check the network configuration on the network and attempt to connect.

How does the QBO’s Print Later feature work?

Finding a solution for the Print Later box while creating an invoice in QBO is very difficult. As a result, make sure your preferred delivery method was printed later by checking your Company Settings again. The invoice will have a checkbox when you click the Print or Preview option at the bottom. Simply click the box. 

  • First, select Transactions from the navigation menu on the left.
  • Select Sales from the drop-down menu.
  • Select Filter.
  • Select Invoices for ‘Type and Print later’ for running the Delivery Method.
  • Click on Apply.

You will be given every invoice in your print queue when you do this. Simply check the boxes next to the invoices you want to print, then choose Print Transactions from the Batch Actions drop-down menu.

  • A new Google tab will open with all of your invoices in it; scroll down to view them.
  • Then click ‘Print’ after selecting your printer with the right-click button.
  • Once you return to QBO, take note of the screen that appears.
  • Select Yes if everything is printed out correctly.
  • Select No if you want to keep them in line.

How can I delete the invoices I don’t want to print?

If you don’t want to print any invoices, use the same technique to remove them from the queue.

  • Select the invoices you want to remove from the queue by checking them off.
  • From the list of Batch actions, select ‘Print transactions’.
  • Like the previous example, the invoices will open in a new Google tab.
  • You’re going to close the tab that was just opened rather than print.
  • This returns you to QBO and displays the message from the screenshot.
  • If you want to mark the chosen transactions as printed, you will be prompted.
  • Say “Yes”. Now, your print queue should be empty.

The benefit of doing this in QBO (as opposed to desktop) is that you can print the invoices without having to “cheat” print them into a PDF file. Keep in mind that expense transactions and sales receipts are also compatible with this.  

“Print Later” is always selected by default when you open a new invoice.

When submitting forms, you have the option to modify the default delivery strategy. You can disable the Print Later option and choose to send your invoices via email in this way. To make the default unchecked, follow these steps:

  • Access the Edit menu.
  • Select Preferences.
  • Simply click Send Forms.
  • Choosing the Company Preferences tab.
  • Select Email in the Default Delivery Method field.
  • If the customer’s preferred delivery method is email, check the Auto-check the “Email Later” checkbox under the My Preferences tab.
  • Click on the OK button.

Once finished, you can close QuickBooks and then reopen it. It will update the program and make all necessary adjustments to your sales forms.

How do Print or send the invoices or other forms from the queue

You have the option to choose Print Later from the Print or Preview list at the bottom of the page when you create an estimate, invoice, sales receipt, or credit note instead of Send Later near the top of the page.

When you click on Save, the sales transaction form is added to the print or send queue, allowing you to print or send it later in a batch with other forms.

To access the Print Later or Send Later queue:

  • Choose Transactions > Sales from the navigation bar.
  • Tap Filter.
    • Select Print Later or Send Later under Delivery Method.
    • Tap Apply.
    • The list to Print or Send Later then appears.

How to fix printing issues in QuickBooks Desktop?

Several factors could be at play if QuickBooks Desktop won’t print properly. Here are a few fixes for the most typical problems.

Before you begin, make sure that:

  • QuickBooks is updated to the most recent version.
  • The printer and computer are linked.
  • The most recent printer driver is already installed.
  • Your printer doesn’t display any error messages or warning lights.

Solution 1: print from a different program.

Make sure you can print from any program by checking this. We’ll use Notepad for these actions. Any program you have can be tried to print from, as long as it’s not QuickBooks.

Solution 2: Check the printer configuration

Test your printer’s setup using these steps.

Step 1: First, confirm that the printer is correctly configured.

  • Initially, turn off your printer, then restart your computer, then again turn on your printer.
  • Do not forget to correctly load the printer paper.
  • Double-click Printers and Faxes after selecting Start, Control Panel, and so forth.
  • Use the printer online by selecting it from the context menu when it says Offline.
  • When you double-click a printer, you can choose Printer, then Cancel All Documents to cancel all print jobs that are currently visible in the queue.
  • Put the window closed.
  • Print the Test Page by choosing Properties from the printer’s context menu after right-clicking it. 

Note: Network problems may be to blame if the printer is a network printer and the test page fails to print.

Step 2: Verify that the printer is the correct one.

  • Go to QuickBooks’ File menu and choose Printer Setup.
  • The form you want to print should be chosen.
  • Make certain the printer name exactly corresponds to the name of the printer you intend to use. If not, you must first make the necessary adjustments in your computer’s Printer Setup.
  • To learn more about these settings, click Help in this section.

Step 3: Printing into a different printer.

  • Select Printer Setup from the File menu in QuickBooks.
  • The form you want to print should be chosen.
  • A different printer, such as the Microsoft XP printer, should be chosen.
  • For more assistance with these settings, click Help here.

Solution 3: Verify your QuickBooks installation and company file.

Check the company file:

  • Print another form, or if you’re using memorized reports or customized forms, try a standard form.
  • Try printing just one form instead of the batch you were printing in QuickBooks. Try printing in smaller batches if you are successful.
  • Try printing the same form or report by opening one of the sample QuickBooks company files. If it works, use Resolve data damage on your company file to fix any data damage in your file before attempting to print again.

If you are still unable to print from a test file, move on to Solution 4.

Solution 4: Run the QuickBooks Tool Hub’s Print and PDF tool.

Step 1: Install QuickBooks Tool Hub.

Common errors are corrected using the QuickBooks Tool Hub. To use the tool hub, QuickBooks must be closed. Utilize Tool Hub on Windows 10 64-bit for the best user experience.

  • Restart QuickBooks.
  • The QuickBooks Tool Hub’s most recent version ( can be downloaded. Save the file in an accessible location (such as your Windows desktop or Downloads folder). You can determine the version you have if you’ve installed Tool Hub in the past. Decide on the Home tab. Version will be at the base.
  • QuickBooksToolHub.exe, which you downloaded, should be opened.

Note: To choose the program if you can’t find the icon, search Windows for QuickBooks Tool Hub.

Step 2: Use the tool for Print and PDF Repair

  • Choose Program Issues from the QuickBooks Tool Hub.
  • You should choose QuickBooks PDF & Print Repair Tool. It will finish running in about a minute.
  • Retry printing from QuickBooks Desktop or saving as a PDF.

Steps to rename the QBPrint.QBP file manually if the tool doesn’t work:

Search for QBPrint.qbp:

  1. Windows 10 and subsequent: QuickBooks version 20xx can be found at C:ProgramDataIntuitQuickBooks 20xx.
  2. 2012 and newer server models: C:Program DataIntuitQuickBooks YEAR and C:Users**remote user**AppDataRoamingIntuit YEAR VERSION are two locations where QuickBooks is stored.TSPrinterSettings

Note: Users of the Terminal Service have reported finding duplicate copies of the Qbprint.qbp file among the client data files that have been saved; double-check all folders for unusual occurrences.

To find these files in Windows, you might need to use the Display hidden files and folders or Windows search functions.

  • Rename QBprint.qbp.
  • Rename can be chosen by right-clicking the QBprint.qbp file for your QuickBooks version.
  • The file name should now be QBPrint.qbp.old with the word old added.
  • Activate QuickBooks Desktop.
  • Select Printer Setup from the File menu.
  • Select OK after selecting any transaction from the Form Name list.
  • This will result in the creation of a new QBprint.qbp file.
  • You are not required to do this for every transaction.
  • Try opening and printing any transaction.


1. How do I print in QuickBooks later?

While there is no option to make the Print Later box the default, QuickBooks can save this form from a previous transaction. This is how:

  • Go to Create Invoices on your QuickBooks dashboard.
  • Check the box next the print later.
  • Enter your invoice information after that.
  • Press Save & New.

2. How does QuickBooks print invoices?

  • Tap the Customers menu.
  • Choose Generate Invoices.
  • Complete the required fields.
  • Select the Print Later checkbox in the area above the Email icon.
  • Click to save and close.
  • Tap the File menu.
  • Choose Print Forms.
  • Select Invoices.
  • It will display every invoice in the Print Later mode under the Select Invoices to Print window.
  • Select OK.

3. How can a QuickBooks printing error be fixed?

You can look up specific printing error messages on the QuickBooks Support website. Checking your printer should be your first step. Check your printer’s ability to print outside of QuickBooks using Notepad. Navigate to Notepad by selecting Start. Enter some text and select File > Print from the menu.

4. In QuickBooks Desktop, how do you print checks?

Write Checks can be found under the Banking menu. Select the Print Later checkbox. Enter the information. To save and close, click. The system will then save this choice for later use. You can refer to this guide if you want to change the checks: Checks can be made, changed, and printed.

5. Can I change the printer settings to fix QuickBooks printing problems?

Yes, you can use this technique to alter the printer settings to fix QuickBooks printing problems.

  • First, Hit the Start Button.
  • then select the Control Panel.
  • You must now select the Settings button.
  • The Printers and Faxes button must be tapped.
  • Similarly, select your printer from the drop-down menu by performing a right-click.
  • Make certain that Set as Default Printer is chosen.
  • Finally, close the windows for faxes and printing.

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