how to cancel QuickBooks payroll subscription

Canceling a thing does not mean the thing is worthless; rather, each thing does not cover your frequent requirement. Sometimes, various scenarios occur, which make you decide to cancel Subscriptions of products you are using. For instance, you are closing a business, and there is no need to pay your employees, or the current software might not meet your business requirements. In this article, let’s explore the steps of how to cancel QuickBooks Payroll Subscription (Online, Desktop (Payroll Assisted, Payroll Enhanced, Standard, or Basic)).

Steps to Cancel QuickBooks Payroll Subscription

To cancel QuickBooks Payroll subscription, first complete all final payroll tasks, including processing payroll and paying any outstanding tax deposits. Then, depending on your payroll service (Online, Desktop Assisted, or Desktop Enhanced), follow the steps to cancel. Ensure your admin account is used, and expect a confirmation within three business days.

Things that need to be done before beginning the cancellation process:

Ensure the following things you have done before canceling the Payroll Subscription:

• Taken print copy of all essential reports
• Filled entire due quarterly forms
• Paid outstanding tax deposits, if any

Step 1: Ensure you are a company administrator

Verify you have administrator rights whether you are logged in as an administrator. Follow these steps to confirm:

• Locate the Settings option
• Below your Company tab, choose Manage Users
• Search your user name to check whether you are an Admin.
• It is specified in the User Type column.

Step 2: Complete the final operations in Payroll

This process includes completing the remaining outstanding tasks like processing the last payrolls, printing copies of mandatory payroll reports, paying any due tax deposits, distinguishing quarterly or annual forms, etc.

Step 3: Select your payroll service and version

Here are the steps to view the version of QuickBooks Online Payroll:

• Log in to QuickBooks Online
• Locate the Settings option and discover Account and Settings
• Choose Billing Subscription and then click on Payroll.
• Pick Plan details to view the payroll plan you are accessing.

Step 4: Start canceling your payroll service

As you are logging into the Company file, follow the below steps:

• Locate the Settings option
• Click the Account and Settings tab
• Hit Billing Subscription
• Discover the Payroll tab and then click Cancel
• Click Continue to Cancel
• A short description short survey will be displayed on the screen.
• Complete it, and then choose Cancel Payroll Service.

Canceling QuickBooks Desktop Payroll Assisted Account

In QuickBooks Desktop Payroll Assisted, you will be charged by Intuit when you request W-2s or year-end filings. You have to complete the Online Cancellation form to cancel the QuickBooks Desktop Payroll Assisted Service. Once filled out the form, you will get a confirmation email within 2-3 business days.

Related Post- How to Print W2 Forms in QuickBooks without Payroll Subscription

Stop/Pause QuickBooks Desktop Payroll Subscription (Enhanced, Standard, or Basic)

You can cancel the subscription with two methods through the intuit account and company file. However, the best method is to cancel the payroll service directly with the QuickBooks Desktop company file.

Cancel through the Company file

Here are the steps:

• Discover the drop-down menu named Employee
• Choose My Payroll Service and then click Account/Billing info
• Hit on Cancel Service
• Follow the on-screen instructions to cancel the payroll service.

Related Post: Cancel QuickBooks Desktop Subscription

How to Cancel QuickBooks Payroll Via Intuit account?

You can cancel the payroll service online with an Intuit account if you do not access QuickBooks Desktop Payroll. Here are the steps:

• Log in to the Intuit Account
• Discover Details below the Product & Services and click on it
• Hit on Cancel Service and follow the instructions displayed on the screen to complete the cancellation process.

Impact on Payroll Taxes after you cancel your payroll Subscription

QuickBooks Desktop Payroll Assisted

You can easily access copies of payroll tax returns with the Cancelled Client Payroll Tax Center until June of the year after the cancellation date. However, you will not get paper copies of these returns. Follow the below instructions to access the return information:

• Browse the payroll tax center website
• Write the Company’s EIN along with the Payroll PIN
• Once login, you will view a link for online forms filed associated with the company. These are usually in PDF format you can easily save, print, or send an email
• In case you are unable to discover the form in the Payroll Tax Center or EIN information or Payroll pin, then you have to request paper copies of your returns by completing the form named Tax Copy Request Form

Related Post: Fix QuickBooks Payroll Subscription Error

Get a Refund From Intuit Cancelled QB Payroll Account

QuickBooks Desktop Payroll Enhanced, Standard, or Basic Payroll.

If you subscribed for monthly payments, you can remove the card or payment settings, and you will not be charged. If you paid for one year, you can connect QuickBooks Help to know the status of the refund if not received within 15 days after cancellation. You can access your payroll data even after canceling a subscription, but you can’t recreate the tax forms. Therefore it is recommended to save a copy of the mandatory tax form you e-filed or created.

Note: :If you realize you want to pay your employees at year-end, then reactivate your online payroll subscription.

Optimistically, the above guidance is enough to cancel a QuickBooks Payroll Subscription.