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QuickBooks 1099 Forms Preparations Error

QuickBooks 1099 Forms Preparations Error

Sometimes you try to go on with 1099 and you start to encounter various errors, i.e. 1099 not showing the correct amount, reports displaying a lower amount than what you have calculated, the vendor is not visible on the list when you are preparing 1099, or the form is misaligned. These errors are called QuickBooks 1099 Forms Preparations Error. The BigXperts help team is going to resolve the issue for you.

Resolving The Quickbooks 1099 Forms Preparations Error

Here, we’ll talk about some of the key solutions to QuickBooks 1099 form errors. Follow all the steps carefully to fix the problem:

Case One: When 1009 Does Not Show The Correct Amount

If you are not able to see the correct amount and get error 1099 then follow the steps given below:

  • Go to the top and select the Plus (+) icon. Now, go to Pay Bills.
  • Go to the Filter Drop-down on the left and select it.
  • Go to Payee and Location and choose
  • Check the right bill.
  • Now either select Save or Save & Close.

Case Two: If The Reports Are Showing A Lower Amount Than What You Have Calculated

Equity Accounts and Recording Vendor Payments to Income, these two do not work in 1099 totals. You will see a less amount than you paid. You need to record or edit these payments in expense-type accounts, you can also use an asset account or a liability account. But if you are willing to use any account other than expense-type accounts, we advise you to get in touch with the QuickBooks experts Team.

Case Three: If The Vendor Is Not Visible on The List When You Are Preparing 1009

When you prepare a 1099 form and then you notice that the vendor is not showing up in the list and get the error, follow the steps below:

  • Go to the left menu and select
  • Go to the Enter report name field and fill in: Transaction List.
  • Go to the Vendor and select the Transaction List.
  • Choose Customize.
  • Go to the reporting period and set it for Last Year.
  • Now, go to these sections: Rows and Columns. Choose the Change Columns link, go to the Split Box, and check a mark there.
  • Now follow on to the Filter Section.
  • Go to the drop-down and check the vendor box, select all the 1009 related vendors you are concerned with right now.
  • Choose the Run Report.
  • Go to the Splits column to check the accounts the vendors were tied to. If you can see –Splits- columns in the transactions, select them to check the details for which the accounts are affected. If it was a billing account, click on the bill to access it to see the affected expense accounts.

Case Four: If The Vendor Doesn’t Meet The Threshold

If your seller does not meet the threshold then follow the steps given below:

  • Go to the left menu and select Reports.
  • Go to the Enter Report Name field, and enter 1009.
  • Go to 1099 Transaction Detail Report, and select it.
  • Change the report date range to ‘Last Calendar Year.’
  • Now, start to filter the data on the reports to certify the 1009 vendor or 1009 box.
  • Choose, Run Report.

Frequently Asked Questions


Which QuickBooks function for preparing 1099 tax forms?

For preparing 1099 tax forms:

  • First of all, you need to go QuickBooks Desktop company file.
  • Then, click on the Reports Option.
  • After that, go to Vendors and Payables.
  • Now select the either 1099 summary or 1099 information.
  • Next, select the correct date range for your 1099s.

How do I fix a 1099 error?

First user needs to identify the incorrect return submitted:

  • The User needs to prepare a new information return.
  • Enter an “X” in the “Corrected” box (and date optional) at the top of the form.
  • Enter the payer, recipient, and account number details exactly to same as it appeared on the original wrong return.

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