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QuickBooks Scheduled Backups Won’t Work Windows 10

QuickBooks Scheduled Backups Won't Work Windows 10

One of the most common ways to keep your data secure is to schedule automatic backups. Unfortunately, one of the reasons that users might experience problems with the Automatic Backup tool is if it’s not working for other reasons.

In QuickBooks, Scheduled Backups enable users to automate backups for QuickBooks company files to avoid any accidental loss of data. A backup may be performed on a network drive, local hard disk, or USB drive.  The computer on which the backup is scheduled must be on, for the backup process to take place.

However, after installing the Windows 10 update, the backup task may fail to work. This happens when:

  • The company file name consists of more than 65 characters.
  • An .ADR extension is included in the file name.
  • The size of the company file is more than 3 GB.
  • Attempting to save the backup to an external flash drive or drive.

Causes of Quickbooks Scheduled Backups won’t Work Windows 10

Some of the reasons for the “QuickBooks Scheduled Backup Not Working” error are listed below:

  • QuickBooks is set up to run for a different version of windows, for example- QuickBooks is configured for window vista or XP or any version of windows and you are using windows 7.
  • Improper setup.
  • The outdated version of QuickBooks Desktop is a big reason behind that.
  • Damaged the QuickBooks Company File.

Before you attempt to fix the QuickBooks stopped Scheduled/automatic backup error, consider the following factors.

Before backing up a QuickBooks file, there are some things to consider:

1. File Name too long: It’s very possible that you might fail to back up your company file if the name exceeds 65 characters. The same may occur when the file has a large number of spaces and underscores or special characters.

2. File too big: If you experience issues while trying to back up QuickBooks scheduled/automatically, you must verify that your file is less than 3 GIG before attempting a backup.

3. Improper Drive or Insufficient Access Rights: If you’re having trouble backing up your QuickBooks files, here’s the most common cause: You’re attempting to shuttle it off onto an external drive or flash drive. This is because permissions are required for both the QuickBooks Database Server and the Windows user account where the backup files reside at.

4. Preference Setting Conflict: When backups or other scheduled tasks don’t work, there’s a high chance that it’s because the “Keep QuickBooks running for quick startups” setting is enabled. Forcing Windows to perform a backup throughout the duration of your software would be enough to cause this issue. In these cases, a .tmp file is usually created in the QuickBooks directory where your file is resident.

Once you’re all set up for backups, you can try scheduling them again. If your automatic backup stops working, check to see if the below-given resolution methods help.

Steps to fix QuickBooks Scheduled Backup Not Working on Windows 10 issue

You need to perform the following steps to fix the “QuickBooks Scheduled Backup Not Working” error:

๐Ÿ’  Checks scheduled Automatic backup Settings
๐Ÿ’  Rename QB company file
๐Ÿ’  Set up your QuickBooks to use the newly created company file name
๐Ÿ’  Backup the Company file on an external flash drive or drive
๐Ÿ’  Download and Install QuickBooks Update
๐Ÿ’  Run QuickBooks Verify and Rebuild Data Utility
๐Ÿ’  Verify Scheduled Automatic Backup Settings in QuickBooks
๐Ÿ’  Run QuickBooks in Compatibility Mode for your Windows Version
๐Ÿ’  Select an In-built tool for the solution

Before going into the steps below, first, ensure that QuickBooks Desktop has been updated:

Total Time: 45 minutes

Step 1: Check scheduled Automatic backup Settings

Checks scheduled Automatic backup Settings

Use the steps below to set up or verify scheduled QuickBooks automatic backup settings:

๐Ÿ’  In this reference you need to open QuickBooks then go to the File menu >>> click on Save Copy or Backup Windows
๐Ÿ’  Now click on Backup Copy >>> Click on Next
๐Ÿ’  Check if you had setย  the backup to defaults, if not click on Set your backup defaults >>> click on Next
๐Ÿ’  Select the location to save the backup >>> click Next
๐Ÿ’  You can click on several options save it now and schedule a future backup or only schedule the future backup option and then click next
๐Ÿ’  Save the backup copy automatically when you close the company file times box.
๐Ÿ’  Enter the numbers in the field (number)and finally click Finish.

Step 2: Rename the QuickBooks company file

Rename QuickBooks company file

Steps to Change/rename the QuickBooks Company File Name:

๐Ÿ’  Launch your QuickBooks application and open the company file.
๐Ÿ’  Next, press on the F2 key or Ctrl + 1 key on the keyboard. The Product Information window will be open to you.
๐Ÿ’  Go through the File Information field and note down the company file location from the list.
๐Ÿ’  Exist from QuickBooks Error.
๐Ÿ’  Navigate to the company file location that you have noted down.
(A.) For Windows 8/ 8.1 or 10: Right-click on the Start button then click on File Explorer.
(B.) For Windows 7 or Vista: Right-click on the Start button then click on Open Windows Explorer.
๐Ÿ’  Select rename option by right-clicking on the file.
๐Ÿ’  Now, create a new name for the company file and hit Enter. Click on Yes to confirm the action.

Step 3:ย  Set up your QuickBooks to use the newly created company file name

Set up your QuickBooks to use the newly created company file name

Set up your QuickBooks to use the newly created company file name using the steps below:

๐Ÿ’  Go to the QuickBooks File menu and click on restore or Open an existing company.
๐Ÿ’  Click on the Open a Company File option and click NEXT.
๐Ÿ’  Next, select New Company File Name then click OPEN.

Step 4: Backup the Company file on an external flash drive or drive

Backup the Company file on an external flash drive or drive

Some users have reported that scheduled company file backups work fine when saved to an external drive. To back up a QBW file to an external drive, use the steps below:

๐Ÿ’  Open the File menu and click on Backup or Save Copy.
๐Ÿ’  Next, click on Backup copy then select NEXT.
๐Ÿ’  Choose Local Backup then click NEXT.
๐Ÿ’  Click on Save It Now when asked, and click on Next.
๐Ÿ’  Browse to the company file location on the local drive (generally, this is in C:\ Drive), and then click on the Save button.
๐Ÿ’  Minimize the QuickBooks Windows and look for the backup file on the local drive.
๐Ÿ’  Right-click on the backup file and select Copy.
๐Ÿ’  Next, open to Windows Explorer window.
๐Ÿ’  Double-click the drive that corresponds to the flash drive or external drive to open it.
๐Ÿ’  Right-click your mouse and select Paste.

Step 5: Download and Install QuickBooks Update

Download and Install QuickBooks Update

Firstly download and install a new update of QuickBooks Desktop.

Step 6: Run QuickBooks Verify and Rebuild Data Utility

Run QuickBooks Verify and Rebuild Data Utility

This is a built-in tool that identifies a damaged QuickBooks company file and displays the “Your data has lost integrity” error. It further repairs the files automatically.

Use the steps below to use this tool:

๐Ÿ’  Firstly open the QuickBooks Desktop
๐Ÿ’  From File tab->select utilities then-> verify data option.
๐Ÿ’  QuickBooks scan all the errors & corruption.
๐Ÿ’  Now get a message Your Data has Lost Integrity close it and again Click the File tab.
๐Ÿ’  Utilities section -> Select Utilities-> Rebuild Data.
๐Ÿ’  Now click OK at the Backup company data window and get a backup of your data on your desktop.
๐Ÿ’  Click OK.
๐Ÿ’  QuickBooks Rebuild Data Tool will remove and resolve all the damage to the Company File.
๐Ÿ’  When you get a message Rebuild has Completed then press OK.
๐Ÿ’  Once again scheduled automatic backup.

Step 7: Verify Scheduled Automatic Backup Settings in QuickBooks

Verify Scheduled Automatic Backup Settings in QuickBooks

Follow the instructions in the article to Verify Scheduled Automatic Backup Settings in QuickBooks:

๐Ÿ’  Firstly open QuickBooks ->File menu->Backup.
๐Ÿ’  Open, Save a copy, or Backup windows->Backup copy if confirm then click Next.
๐Ÿ’  Choose the folder or location where you want to save your backup data.
๐Ÿ’  Click Next.
๐Ÿ’  Then choose several options and save them.
๐Ÿ’  Now select Only schedule future backup options and press Next.
๐Ÿ’  In the final step, choose the save backup copy automatically when I close my company files every time.
๐Ÿ’  Press the Finish option.

Step 8: Run QuickBooks in Compatibility Mode for your Windows Version

Run QuickBooks in Compatibility Mode for your Windows Version

Run QuickBooks in Compatibility Mode According to Your Windows Version Using these Steps:

๐Ÿ’  Right-click on the QuickBooks icon and Select properties.
๐Ÿ’  Then go to the Compatibility tab and select Run this program in compatibility mode for option.
๐Ÿ’  Click the drop-down->select your windows version.
๐Ÿ’  Click apply and press OK.
๐Ÿ’  Check the issue is resolved.

Step 9: Select an In-built tool for the solution

Select an In-built tool for the solution

Use the steps below to select a built-in tool for your error resolution:

๐Ÿ’  Go to your Desktop and double-click the QB software icon
๐Ÿ’  Go to the Utility option
๐Ÿ’  Select Verify Data option
๐Ÿ’  After clicking the Verify Data option QB starts scanning the file and search errors if any
๐Ÿ’  You might get a message related to the loss of Data integrity. Close this message
๐Ÿ’  Go to the File section >>> Select the option Rebuild Data from Utilities
๐Ÿ’  At this step, if you get any pop-up window click ok
๐Ÿ’  Here files will start getting repaired
๐Ÿ’  Once the rebuilding is completed you see the message on the screen.
๐Ÿ’  Turn on the automatic feature โ€œQuickBooks scheduled backup logโ€.

If the problem is still not resolved, Reinstall the QuickBooks Desktop application using the Clean Install Tool.

How to Create The Backup in Quickbooks

Follow the instructions below to create a backup manually in QuickBooks:

  • Open QuickBooks and click on the File menu
  • Now choose the company >>> click โ€œcreate local backupโ€
  • Select the local backup after that click Next
  • Select a new option and after that add the description, location, and number of the backup copies which you want to keep
  • Choose the date and time
  • Finally, save your password and click ok >>> Click Finish

Backup Reminder Steps

To set up backup reminders use these steps in an orderly:

  • Open QuickBooks and go to the File menu
  • Select Copy and Backup option
  • Click Next and then click on Option
  • Choose the location for the data storage
  • Create a reminder so that whenever you close the data you can get a reminder to create a backup and then confirm the same
  • Mention the date, and time of the backup
  • Finally, click ok

In the End!

There are different ways to back up your data. You can schedule a backup or select automatic backups based on your preference. However, there may be times when you bump into the โ€œQuickBooks backup not workingโ€ or โ€œQuickBooks 2016 scheduled backup not workingโ€ error. To fix this problem, follow the above troubleshooting methods. Changing the directory and settings will help get things unstuck!


  1. Why are my QuickBooks failing in backup processing?

    This problematic issue may be related to the media, yet it’s regularly brought about by data corruption issues. Here, you can go with DIY fixes:ย  with these fixes, you can rebuild your company data (Rebuild Data File/Utilities/) and attempt once more. The Rebuild order can regularly fix things in the record that keeps a confirmed backup from being made.

  2. Is it possible to run QuickBooks backup automatically?

    QuickBooks has two programmed techniques to back up your company file. The main strategy makes a backup company file each time you close the document. You set the recurrence of how regularly QuickBooks makes the backup. QuickBooks stores this backup document on your hard drive under the QuickBooks index in an organizer named “Auto Backup”.

  3. How would I be able to change the number of backups in QuickBooks?

    In Windows 10, you have to choose the โ€œLocal Backup ” option and then afterward click on Next. In the Local Backup specific location, choose the โ€œBrowseโ€ option, and then select the folder where you want to save your company file. You can also set the quantity of backup you need to keep, this is optional.ย 

  4. Would you be able to email a QuickBooks backup of the record?

    QuickBooks offers a huge choice of approaches to send or spare duplicates of your information including a Backup Copy, an Accountant’s Copy, or a Portable Company document. The Portable Company record is a unique, profoundly packed, adaptation of your information that is ideal for messaging by and large.

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