Skip to content

QuickBooks Scheduled Payroll Dates Wrong

QuickBooks Scheduled Payroll Dates Wrong
If you're using QuickBooks 2023, 2022 or lower version & facing Scheduled payroll dates wrong. You don't need to worry much, this article contain the root causes of the problem & the proven rectification method. 

QuickBooks Scheduled Payroll Dates Wrong in 2023, 2022, or lower version

When creating a payroll, QuickBooks Payroll may not have the correct pay period listed on the pay check that should be there. This may be caused by an incorrect payroll schedule, running an unscheduled payroll by mistake, or entering the incorrect dates during paycheck creation.

Not adding the right dates, miscalculating paydays, or scheduling the payroll too late are some of the primary reasons for getting the QuickBooks Scheduled Payroll Dates Wrong issue. If you’re an employer, then it is important to check these points before your payroll plan prints so that you don’t mess up your finances and incur unnecessary fees. If you already printed a paycheck with the wrong date, then you need to go through it and void and reprint paychecks. This can consequently incur additional amendment fees or a back-dated fee because of the adjustment to date on the checks.

User Navigation

All About the QuickBooks Payroll Assisted

Only pay dates on pay checks that have not been transmitted to the payroll service will have some light green lightning bolts on them. Pay checks sent to the payroll service will have their date marked by a red lightning bolt. Payroll services charge $100 or additional amendment fees when you intentionally create an incorrect pay period to avoid voiding and recreating the pay check. Because of this, you might want to fix any errors before they send it to the payroll service so that you don’t incur additional fees.

What causes the issue QuickBooks Scheduled Payroll Dates Wrong?

Following can be the important reasons that may result in the QuickBooks Scheduled Dates Wrong issue, take a glance.

  • Incorrect pay period dates can trigger this issue.
  • If the paydays have been miscalculated.
  • If there are frequent delays in the schedule of the paychecks in the QuickBooks payroll.

How to do corrections in a payroll check to resolve the QuickBooks Scheduled Payroll Dates Wrong issue?

With the help of the QuickBooks application, you should clear your paycheck, especially if it is not on time. Then you will initiate a new payroll cycle where you will pay the necessary fee for that additional payment. Here are some solutions that can help you to fix the scheduled payroll dates wrong issue.

Method 1: Editing the memo on pay checks that have already been transmitted.

If the paychecks with incorrect pay dates are not sent to your payroll, then you can edit the wrong dates manually with ease. But, if there are green lights on the checks, then it means that you have already sent them to your payroll service. Hence, to resolve this issue, you may enter the correct pay period in the memo field on transmitted checks yourself. This option is better than Voiding and recreating checks as it can cost an additional amendment fee. To edit the Memo on transmitted checks, you need to follow these steps:

  • You first need to launch the QuickBooks application and choose Employees.
  • After that, you need to choose Edit or Void paychecks options located under the Employees tab.
  • Then, you need to look for the paychecks having incorrect pay periods on them.
  • Having done the above step, click on the required paycheck twice to open it.
  • Once done, head on to the Memo field where you will get to enter the correct pay period dates manually.
  • After you have successfully entered the appropriate pay period dates, click on Save and Close option and then on the Yes button.
  • Last but not least, you need to repeat all the above steps once again for editing the other pay checks that have incorrect pay period dates on them and then see if the issue QuickBooks Scheduled Payroll Dates Wrong is resolved or not.

Method 2: Editing the memo on pay checks that have not been transmitted yet.

If the first resolution can’t help fix the QuickBooks Scheduled Payroll Dates Wrong issue, then it implies that there are some changes required in the untransmitted paychecks, and the following are the steps to edit the memo on these paychecks.

  • First and foremost, you need to open the QuickBooks application on your desktop computer and choose Employees.
  • After that, you need to choose Edit or Void paychecks options located under the Employees tab.
  • Then, you need to look for the paychecks having incorrect pay periods on them.
  • Having done the above step, click on the required paycheck twice to open it.
  • You now need to head to the section of Paycheck Summary and pick out the option Paycheck Details found at the bottom right corner.
  • Then, you have to look into the Pay Period fields and make changes in the dates as required.
  • After that, hit the Ok button and then choose the option Save and Close followed by a click on the Yes button to save the changes made.
  • Finally, you need to perform these steps once again on the remaining untransmitted pay checks with wrong pay period dates.

After all this, you just need to transmit all the corrected paychecks directly to Intuit to ensure the successful fix of the QuickBooks Scheduled Payroll Dates Wrong issue.

Method 3: Editing the pay checks that have been created with incorrect details.

Make use of the steps provided below if you are unsure about how to edit the paychecks having incorrect pay period dates.

  • The first and foremost step is to open the QuickBooks application on your computer system and go to the Employees tab.
  • After that, you are supposed to pick out the option Edit or Void Paychecks from the Employees tab.
  • Once done, you now need to search for the paychecks with wrong pay period dates that need to be edited.
  • After that, choose the option named Paycheck Detail located at the bottom right corner of the Paycheck Summary section.
  • Then, you need to enter the correct dates in the pay period fields.
  • You now need to hit the Ok button followed by a click on the option Save and Close.
  • Having done the above step, click on Yes to get the changes thus made saved.
  • Finally, repeat the same steps on the remaining pay checks having incorrect pay period dates and see if the issue QuickBooks Scheduled Payroll Dates Wrong is now fixed or not.

QuickBooks Payroll Schedule Configuration:

  • Establishing payroll schedules for your employees will be one of your first responsibilities as a payroll administrator. Here’s how it’s done.
  • QuickBooks Payroll and Payroll Schedules Payroll administration can be time-consuming and complicated. Precision and extreme attention to detail are required. Because your employees rely on you for a living and multiple taxing agencies expect you to submit payments accurately and on time, it’s critical that you understand how to set up payroll schedules in QuickBooks.
  • QuickBooks Payroll provides the tools you need to run regular payrolls and make tax payments, but if you’ve never managed payroll before, please contact us for assistance. The integrated Payroll Setup tool will help you lay the groundwork for the rest of the process.

Payroll Schedules in QuickBooks in 3 Easy Steps:

  • Establishing one or more payroll schedules in QuickBooks will be one of your first tasks. These simply require the timing of your payroll, resulting in a continuous calendar of paydays. You can do this before entering employee information, but you can go back and specify or change an existing employee’s payroll schedule.
  • To begin, go to the Employees menu and select Payroll Centre. A small grey bar with the words Payroll Schedules appears between Create Pay checks and Recent Payrolls. Select New by clicking the down arrow (you can also edit and delete existing payroll schedules from this menu). The New Payroll Schedule dialog box appears.
  • Fill out the first field with the name of your new Payroll Schedule. This is the most common name for a frequency. Select the actual frequency by clicking the down arrow in the following field.
  • The pay period end date is the day your pay period will end. Click on the small calendar icon or type it in manually. QuickBooks then wants to know what date should be printed on the pay checks themselves. This is the day when pay checks are distributed (or direct deposits are made), and your bank account must be ready for your payroll run.

Separate Multiple Payroll Schedules in QuickBooks

If your company pays many employees, you can set up multiple payroll schedules.

However, each group must share the same pay frequency. This is useful if, for example, you want separate payroll schedules in QuickBooks for:

  • Employees who share a workplace or division
  • Paper check recipients and those who have signed up for Direct Deposit
  • Employees who are paid on a salary or on an hourly basis.

Making Payroll Schedules Available to Employee Records:

  • If you’re using Payroll Schedules, you should assign each employee to a different payroll schedule.  When your company hires new employees, or if you need to change an employee’s payroll schedule for any reason, you can add or modify this designation in his or her employee record.
  • Open an existing employee record to see where this happens. Open the Employees menu and select Employee Centre. Highlight a name and then click the Edit icon (the little pencil-end) in the upper right corner. Click on Payroll Info in the Edit Employee window.
  • Click the down arrow next to Payroll Schedule and select the frequency you want or click to create a new one.

Unscheduled Payrolls:

  • QuickBooks does not require payroll schedules. If you’d rather start them on your own, that’s fine. In the Payroll Centre, click the Pay Employees button.
  • Paying an unscheduled bonus is a little more difficult. We can walk you through it the first time.
  • If you are not an accountant, payroll is probably the most difficult aspect of small business bookkeeping. Make time in your schedule for education and setup before running your first payroll.

How to Remove or Delete a Scheduled Payroll Liability:

Miscalculations or errors in scheduled payroll tax liabilities in QuickBooks are not uncommon. Even minor errors in setting up payroll taxes can result in huge discrepancies when it comes time to run payroll for your employees. These errors in payroll setup can result in errors such as incorrect scheduled payroll dates, incorrect pay periods, overdue liabilities, and inaccurate pay checks. Such errors in QuickBooks can be fixed by deleting or removing scheduled payroll liabilities, and this article will walk you through each step of deleting and eliminating scheduled payroll liabilities in QuickBooks.

Consider the following before deleting or removing a scheduled payroll tax liability:

  • Check that your payroll subscription is still active.
  • Tax tables must be kept up to date with the latest developments. (Right now, update QuickBooks Payroll Tax Tables.)
  • Install any available QuickBooks Desktop application updates. (Now is the time to update QuickBooks Desktop.)
  • The payroll schedule cannot be modified to remove tax liabilities.
  • Payroll tax liabilities will not be cleared if they are marked as inactive. To resolve the error, you must define the tax amount in prior tax payments.

The following are the steps to delete or remove scheduled payroll liabilities:

  • Navigate to the QuickBooks Payroll Centre under the Employees tab.
  • Select Other Activities from the Pay Liabilities drop down menu.
  • Change Payment Method, then select Benefit and Other Payments from the QuickBooks Payroll Setup screen.
  • Select the payroll item that you want to edit and then click Schedule Payments.
  • Click I don’t need a recurring payment schedule for this Payment item.
  • To save the changes, click the Finish button twice.

Fixing Tax Liability Errors in Scheduled Payroll Liabilities:

If you’ve already paid your payroll tax liability and it’s still showing up in the scheduled payroll liabilities, even after you’ve marked it as inactive, follow the steps below for a quick fix.

  • Under the Help tab, select the About QuickBooks option.
  • To bring up the Setup YTD Amount screen, press Control + Alt + Letter Y on your keyboard at the same time.
  • Continue to the Enter Prior Payments screen by clicking Next.
  • Click Create Payment and enter your previous and current year payroll tax liabilities payments.
  • Input the For Period Ending and Payment Date with care.
  • Now select the account that should be affected.
  • After that, click Finish.

How to Delete Old Payroll Schedule Liabilities:

  • Before deleting the payroll scheduled liabilities, ensure that you have paid the liabilities.
  • In the Payroll Centre, select Adjust Payroll Liabilities from the Payment Activities drop down list.
  • Enter the total amount owed for the entire liability period.
  • Now double-click the payroll item and enter the adjustment as a negative number.
  • Select the Do Not Affect Accounts option under Accounts Affected.
  • Press OK to move on to the next payroll item.

If you use Premium Payroll, follow these steps to edit pay schedules from the Payroll Settings menu:

Because you are using Premium Payroll, you will not be able to edit pay schedules from the Payroll Settings menu. That’s why you can’t see the option. You must go directly to the Workers menu to edit them. I’ll show you how to do it.

  • Select Workers from the top menu.
  • Choose Employees.
  • Choose an employee.
  • Click the Edit (Pencil) icon next to Pay.
  • In the How often do you pay [employee]? section, click the Edit (Pencil) icon.
  • Choose or enter the correct pay period ending frequency.
  • Change the name of the pay schedule.
  • Check the Use this schedule for employees added after [employee] box.
  • Select whether a new pay schedule will be created or the schedule for all employees listed will be updated.
  • Continue, then click Done.

Correct the pay period dates on your pay checks:

Learn how to correct incorrect pay period dates in QuickBooks Online and QuickBooks Desktop Payroll.

The pay period on pay checks in QuickBooks Payroll may be incorrect. An incorrect payroll schedule, running an unscheduled payroll by mistake, or entering the wrong dates during pay check creation can all cause this.

If it’s due to incorrect payroll schedules, read Set up and manage payroll schedules to learn how to fix it.

Steps to Change the pay period dates on your pay check:

QuickBooks Online Payroll: 

You can’t change the pay period after you’ve created the pay check. Here are some alternatives:

If the pay check is direct deposit and has already been processed,

If the direct deposit was successful and the employee received the pay, void the pay check and create a manual check in QuickBooks with the correct pay period. When you recreate the pay check, don’t forget to turn off the direct deposit.

If the direct deposit pay check has been created but not yet processed, or if the pay check is a paper check, you can try to delete the pay check and recreate it with the correct pay period.

QuickBooks Desktop Payroll:

You can only change the pay period dates on pay checks that have not been sent to Intuit. If the pay period date on the pay checks was incorrect, enter the correct pay period date in the memo field.

Edit the memo on the pay checks that were sent to Intuit:

  • Select Employees, then Edit/Void Pay checks.
  • Enter the pay check date in the show pay checks from and through field.
  • Double-click to open the pay check with the incorrect pay period.
  • Enter the correct pay period dates in the Memo field, such as “Correct pay period 11/01-11/15.”
  • Choose Save & Close.
  • Choose Yes to save your changes.
  • Repeat the procedure for any additional incorrect pay checks.

Pay period dates can be changed on pay checks that have not yet been sent to Intuit

  • Select Employees, then Edit/Void Pay checks.
  • Enter the pay check date in the show pay checks from and through field.
  • Double-click to open the pay check with the incorrect pay period.
  • Choose Pay check Detail.
  • Enter the correct pay period dates in the Review Pay check window.
  • Choose OK.
  • Choose Save & Close.
  • Choose Yes to save your changes.
  • Repeat the procedure for any additional incorrect pay checks.
  • Send Intuit your payroll information and direct deposit pay checks.

Basic, Standard, and Enhanced versions of QuickBooks Desktop Payroll:

You can change the pay period dates on incorrectly created pay checks:

  • Select Employees, then Edit/Void Pay checks.
  • Enter the pay check date in the show pay checks from and through field.
  • Double-click to open the pay check with the incorrect pay period.
  • Choose Pay check Detail.
  • Enter the correct pay period dates in the Review Pay check window.
  • Choose OK.
  • Choose Save & Close.
  • Choose Yes to save your changes.
  • Rep the procedure for any additional incorrect pay checks.

Last Words!

This article consists of a complete guide to the issue QuickBooks Scheduled Payroll Dates Wrong including its brief description, troubleshooting methods, and the possible reasons behind it. Make use of each provided method preferably in the given order to successfully resolve this issue. However, if you can’t fix the issue on your own in one go feel free to get in touch with the QuickBooks Customer Helpdesk team for getting the best possible assistance. The team experts here have good experience in handling issues related to the QuickBooks Payroll services and are available with round-the-clock support to help you out in the best way possible.

FAQs

What are some more tips that can help prevent QuickBooks Scheduled Payroll Dates Wrong issue?

If you have QuickBooks scheduled dates wrong, here are some tips to help fix the issue.

💠 First, double-check the spelling of your company name and account number.
💠 Second, make sure that all of the dates are entered in MM/DD/YY format. If they’re not, QuickBooks will not be able to process the data correctly.
💠 Finally, if your company only has a certain date range that needs to be correct, enter those dates into QuickBooks and then click Sync Now.

What other reasons can cause the problem of QuickBooks Scheduled Payroll Dates Wrong?

While using QuickBooks, one of the most common errors is entering scheduled dates incorrectly. Error messages like “A complete schedule for dates in week 1 was entered incorrectly” are often misleading because they don’t explain what went wrong. Here are the four most common reasons why scheduled dates in QuickBooks might not work:

💠 You entered them incorrectly
💠 The database doesn’t have the information you need
💠 You didn’t enter them at all
💠 You forgot to enter them in the first place

Suggest some other ways to fix the issue QuickBooks Scheduled Payroll Dates Wrong.

If there are problems such as QuickBooks Scheduled Payroll Dates Wrong, there are a few quick fixes you can try. First, make sure your computer is up to date with the latest security patches. Second, clear your cache and browser history. Third, try restarting your computer. Finally, try to uninstall the old desktop shortcut and install the latest version of QuickBooks.

How do I change my QuickBooks pay schedule?

If you do the following, you can change the frequency, date of your first payroll, and pay period of your company’s pay schedule: Go to the Gear icon > Account and Settings > Payroll in QuickBooks. Choose a Pay schedule. Make any necessary modifications. Make a backup of your changes.

How do I delete a pay schedule?

If you’re using Enhanced payroll, here’s how to do it: Select Payroll Settings from the Settings menu. Pay Schedules can be found in the Payroll and Services section. Select Edit next to the pay schedule you want to exclude. To delete it, click Delete.

How do I correct a wrong pay period if a pay check is generated?

To resolve this, consider the type of payroll that was created in the first place. If the pay check in question was created using paper checks, we’ll have to delete the earliest pay checks created up until the payroll in question and recreate them to change the incorrect pay period.

What is the payroll schedule?

A Payroll Schedule allows QuickBooks to remember your pay periods, who you need to pay, and when your checks are due. So you won’t have to fill them out every time you create a pay check.

How do I make a payroll schedule in QuickBooks Online?

QuickBooks Online Payroll Create and send a payroll schedule. Select Employees from the Payroll menu. Select Run Payroll. Continue after selecting your preferred payroll schedule. Select or review the QuickBooks Bank account to track your payroll, pay period, and pay date. Choose which employees you want to pay.

Speak to A Specialist about QuickBooks Software

Headache🥺. Huh, Save time & money with QuickBooks Support 24×7 @ +1/, we provide assistance to those who face problems while using QuickBooks (Support all U.S. & Canada Editions)

--- Support - We provide solutions for the following QuickBooks (Pro, Premier, Accountant, Enterprise, Payroll, Cloud) ---

  • Error Support
  • Data Import
  • Data Conversion
  • Payment Solutions
  • Upgradation
  • Payroll Support
  • Data Export
  • Software Integration
  • QuickBooks Printer Support
  • Complete QuickBooks Solutions
  • Tax-Related Issues
  • Data Damage Recovery
  • Installation, Activation Help
  • QuickBooks Windows Support


Disclaimer : We are a third party agency working on providing authentic support and full fledged services for for accounting software QuickBooks 2018 version. It is one of… Read more

Phone

+1800-892-1352