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Sage 50 Multi-User Mode

Sage 50 Multi-User Mode

Sage Multi-Users under multi-user mode are now enabled to access the company data simultaneously. If you have Sage 50 Accounting software up and running in your computer, it depends on the sage products that you have been using that how many users can be linked together via sage to access company file.

If you have sage with Single-User mode, you need to the multi-user mode to take the advantages of all the tools and features of multi-user mode. While upgrading your software or using multi-user mode, you may face various errors like Sage unfixable errors or Sage login error due to connection interruption or due to firewall/antivirus blockade.

How to enable Sage 50 multi-user mode?
To enable multi-user mode in Sage 50, you need to first get a multi-user license for the software. Next, you have to install Sage 50 on a server, and then on Workstations so that multiple users can work in Sage 50.

How to view logins in Sage 50 multi-user mode?
When multi-user mode is enabled, you can go to the File menu, and choose View All Users to find information such as currently logged in users, the workstations being used by the user and the time of login.

How do I increase the number of users in Sage 50?
You need to purchase the license for a higher version of Sage 50 that supports more user accounts. Apart from upgrading your user license, you can add more user licenses if you need to increase the number of concurrent users in Sage 50.

Sage 50 Setting up Multiple Users

When you install Sage 50 Accounting Software, you need to create an administrator account with the name “Sysadmin.” This administrator account has all accounting rights for all the company records and will be able to remove, create, modify or to make any wishful changes.

Once you start working on Multi-User Mode, you need to keep in mind two things:

  • Create a user for company.
  • Turn on automatically refresh feature.

Installing Sage 50 for Multi-User Mode

Choose between local and server installation

  • Local installation: if you want to use Sage 50 2023 on a single computer, then installing locally on a computer is preferable.
  • Server installation: if you want to use Sage 50 2023 in multi-user mode or you want to store your data on a remote server, then choose server/network installation.

Steps to install Sage 50 2023 – US Edition on local computer:

  1. Double click on Sage 50 2023 setup file to launch the setup.
  2. Install the individual components required to install Sage 50.
  3. Pause your antivirus program, and click on Next.
  4. Agree to the Terms and Conditions, then choose Next.
  5. Choose the option, “Auto configure the Windows Firewall to allow install and run Sage 50 (recommended)”, then choose Next.
    Note: manually configuring windows firewall can be really difficult, so use the installer to configure the firewall for you.
  6. Input the serial number or activation key, and click on Next.
  7. When prompted with “Will this be the only computer running Sage 50?”, click on Yes, then Next.
  8. In the Install Options window, choose the location to store the program files and the company files. 
  9. Choose Install.
  10. Click on Finish when the installation completes.

Steps to Install Sage 50 2023 – US Edition on a Server

  1. Double click on Sage 50 2023 setup to launch it.
  2. For the prompt “will this be the only computer running Sage 50?”, click on No, then on Next.
  3. In the Sage 50 Company Data Files Storage window, click on “This computer is the server”, and select Next.
  4. Recheck your selections of installation options.
  5. When the Sharing Company Data screen appears, click on Share the Folder, then on Next.
  6. Follow the rest of the instructions to finish the installation and then input the serial number and activation key to activate your software.
  7. Launch any company file in Sage 50 2023 to upgrade it, or create a new company file.

Now you have to install Sage 50 on workstations connected to the server.

Steps to install Sage 50 on workstations connected to the server:

  1. Use the instructions provided by the installer to proceed with the installation.
  2. Go to \\[nameofyourserver]\PeachtreeInstaller20xx\ and double click on ClientInstall.bat.
    1. Alternatively, you can double click on Setup.exe in the same directory and launch the ClientInstall file.
    2. Choose No when prompted “Will this be the only computer running Sage 50?”. Click on Next.
    3. Choose the option “A different computer on the network is the server and will store Sage 50 company files.”
    4. Choose “I confirm that Sage 50 has already been installed on the server.” Click on Next.
  3. Choose the directory in which you want to install Sage 50 2023.
  4. Follow the same instructions to install Sage 50 2023 on each of the workstations.

You can use UNC paths to choose a company file location. Steps to use UNC path to install Sage 50 2023:

  1. While installing Sage 50 2023, in the Company Data Files location window, click on Browse.
  2. In the input box, enter the server’s IP address or the name of the server.
  3. Recheck the location for the company file in the bottom right corner of the installer window.
  4. Input the credentials to log into the server, then choose Ok.
  5. Click on Install after verifying your selections.

Switch between Sage 50 Multi-user Mode and Single-User Mode

Steps to switch to multi-user mode in Sage 50:

  • Go to the File menu from the home screen.
  • Choose Switch to Multi-User Mode.
  • Choose Yes.

Note: When working with a shared company file, you’ll have to close and then reopen the company file to view the prompt to switch user accounts.

Steps to switch to the single-user mode in Sage 50:

  • Go to the File menu from the home screen.
  • Choose Switch to Single-User Mode.
  • Click on Close.

Note: before you switch to single-user mode, ask all the logged in users to log out first; otherwise, those users will lose all the changes that they made to their accounting data.

Working in Multi-user Mode

Once you start entering transaction in multi-user mode, it is also possible that you make changes in inventory level and transaction numbers can be added for users. In such situations, Sage 50 Accounting software lets you what changes have been occurred.

Your transaction frequency or productivity performance might also go down if multiple users are performing similar tasks at the same time. The frequency can be increased and messaging can be reduced if settings are shifted to Automatically move to next available transaction number. It can further be reduced to messaging on a per-user basis by turning off notification when transaction number changes.

There are some options and menus that are not available in multi-user mode, even if you log-in with administrator account as sysadmin. If you want to perform the actions that are not available in multi-user mode, you need to switch your company to single user mode.

Once you shift your company to single user mode, all your data will be protected as no other user will be able to use your company data as other will be locked out from the data access.

To Know more about Multi-User Mode

FAQ

  1. What are the benefits of Sage 50 multi-user mode?

    Multi-user mode in Sage 50 offers several benefits for your business. First, it can help you keep track of multiple accounts and transactions more easily. Second, it can help you avoid conflicts between users. Finally, multi-user mode can help you share data more easily between employees.

  2. How to fix Multi-user error in Sage 50?

    Multi-user mode in Sage 50 is a great way to manage multiple accounting tasks and data with one software. To set up for multi-user mode, first open the application, go to File > New > Project. In the dialog box that opens, select the Multi-user Mode tab and choose whether you want to open in single-user or multi-user mode. After you have chosen your mode, enter the username and password of the person who will be working on this project. 

    Once you have entered your user name and password, click OK. The new project will open in multi-user mode. You can now work on it as any other user. When you are finished with this project, close it by clicking File > Close Project…

  3. How does Sage 50 multi-user mode work?

    Multi-user mode in sage allows users to work on the same project at the same time. In this mode, each user works on their own copy of the project file. Multi-user mode is useful when you want to work on a project with multiple people and want them all to be able to see the progress you make. 

    To use multi-user mode, first start sage by opening a command prompt window and entering sage -s . This will open the Sage shell. Next, create a new project by entering sage new myproject . This will create a myproject folder inside your current Sage directory. You can now start working on your project by opening myproject/myproject.sage in your editor of choice.

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