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QuickBooks Not Calculating Payroll Taxes

QuickBooks Not Calculating Payroll Taxes

QuickBooks does not calculate payroll taxes generally when a particular salary exceeds the previously set limit for the salary. Further, the wages for any employee cannot be lower than a particular number; otherwise, the calculation process results in an error. And users who’ve not updated the payroll software in a long time are going to have problems with payroll tax calculation. In this article, you know how to fix the issue of QuickBooks not calculating payroll taxes.

The latest tax tables and forms are provided in updates to users so that QuickBooks can calculate payroll taxes. But when the user does not download and install these updates, QuickBooks on his or her system fails to calculate payroll taxes. Even though the user follows the steps properly and consistently, the taxes aren’t calculated.

In this post, you’ll learn to fix the “QuickBooks Not Calculating Payroll Taxes” error.

QuickBooks Stopped Calculating Employee’s Payroll Tax

If the user is looking for a tool for proper management of payroll and a hassle-free experience on the payday, then QuickBooks Payroll is the tool that the user needs. It can aid in beautifully managing and organizing payroll-related activities.

Every organization has payroll-related tasks that need to be completed accurately. QuickBooks Payroll helps in completing all kinds payroll payroll-related projects correctly.

Tax Calculation Stopped QuickBooks Payroll Problem

It helps in streamlining the whole process in a better way. It gives accurate and correct results. The overall productivity of the organization increases due to this wonderful software. Moreover, payday becomes a fuss-free experience.

It can also help in proper Salary calculations. The whole management of inventory becomes better with QuickBooks Payroll. During taxation time, QuickBooks payroll is a delightful experience as many kinds of tasks are easily handled with software like QuickBooks Payroll. It helps users to remember important dates related to the software in a better way.

No software is completely error-free so let us discuss what can be the solution for QuickBooks not calculating payroll taxes. Let us discuss it in detail about it.

Reason for QuickBooks Can’t Calculate Payroll Taxes

One of the primary reasons can be that after downloading QuickBooks, there might be an update of the payroll tax tables. This payroll procedure can have difficulties at any time. This normally happens when users have initiated a payroll and left the payroll center.

It can be returned. If the update has been downloaded and it starts getting installed, then there can be clogging as part of the payroll cycle. There are several causes behind when QuickBooks Payroll Won’t Update.

Reasons for QuickBooks Not Calculating Payroll Taxes:

  • The annual salary of the employee exceeds the salary limit set in QuickBooks.
  • The user hasn’t updated the payroll, so Qb doesn’t have access to the latest tax tables.
  • The employee’s salary is lower than the limit set in QuickBooks.
  • Calculation preferences are incorrect.

Steps To Solve QB Not Deducting Payroll Tax Paycheck Issue

Possible Resolutions

In case, the user is going through improper computation in the paycheck window, then the user needs to manually compute the payroll taxes. There can be manual payroll computations at all levels.

If the user has purchased a payroll subscription, then in that case the user can follow this process:

  • The paycheck of the employee can be saved in the initial stage. After that, change the employee’s check and then the user has to do manual entering of both withholding and employer matches.
  • To resolve the issues, first, it is important to check the main reason for the error occurring. In case, the user is looking for a solution, they can check these things:
    • In case, the user has subscribed with QuickBooks Desktop Payroll’s assisted version. The error can be due to the payroll taxes being filed by Intuit.
    • For a proper resolution, certain points need to be kept in mind. The software has to be downloaded to the current version along with the latest tax tables and forms.
    • Payroll Wage and tax calculations are done based on payroll data within the QuickBooks software. The employees and payroll items should be set up in the right way. After that, users can run the payroll.

In case, the employee’s quarter-to-date (qtd) or year-to-date (YTD) wage or tax information is incorrect, then follow these steps.

  • Check the accuracy of taxes set up in the employee profile.
  • Check the taxes settings for payroll items that are on the paychecks of employees.
  • The payroll items list with the tax items should have accurate tax updates.

If the issue persists, contact the QBPayrollhelp team of QuickBooks experts. They will be able to guide you properly.


While QuickBooks payroll isn’t calculating payroll taxes or calculating them inaccurately, you should look into various reasons for this problem and solve it accordingly. Simply updating the software and getting the latest tax tables can resolve this error for most users.

Help Intuit QB Payroll Doesn’t Calculate Tax Payroll


  1. Why is my QuickBooks not calculating payroll taxes accurately?

    💠 The Total annual salary goes beyond the salary limit.
    💠 The Employee’s gross salaries are very low.
    💠 Not updated Payroll to keep taxes updated

  2. What are the significant symptoms of the Payroll not calculating taxes error?

    💠 When the total sum appears zero
    💠 When the collected sum is wrong
    💠 Some component related to tax is invisible on a paycheck.
    💠 Total sum stays due to be gathered when even with a correct annual range.

  3. How to resolve a paycheck with the incorrect calculation?

    💠 Check whether the tax table version is updated or not.
    💠 Ensure to upgrade your tax table before carrying returning a paycheck while creating
    💠 Download a utility to fix the data corruption in the QuickBooks company file

  4. Can QuickBooks calculate payroll taxes?

    If the payroll subscription is active, then QuickBooks automatically calculate the taxes. All tax calculations and payroll wages are collected from the payroll data.

  5. List the documents of the Employee required to complete payroll tax calculation?

    💠 Form W-4: Employee’s Withholding Certificate
    💠 Direct Deposit Authorization Form
    💠 State W-4 (as applicable)
    💠 Form I-9: Employment Eligibility Verification

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