Resolve Sage 50 Balance Sheet Doesn’t Match Balance

Your business’s total assets do not equal the amount of your liabilities plus equity if the “balance sheet is out of balance” in Sage 50. This may be brought on by several things, including wrong account balances, missing transactions, or faulty data input.

Start by checking each account on the Balance Sheet to make sure the balances are right before trying to fix the problem. Look for any transactions that may have been incompletely or erroneously recorded. Additionally, you may ensure that all accounts are classified correctly and that any outstanding items, such as unpaid bills or invoices, are accurately noted.

The exact error message is shown…

Sage 50 Accounts Error: “Balance Sheet was out of balance”

Common Sage 50 Balance Sheet Problems

Here are some typical issues with the program that you could run into:

• The retained profits account did not have all of its accounts canceled.
• The balance of accounts in the income column is incorrect.
• The value of the returned receipt was divided across many accounts.
• On the end day of the fiscal year and the first day of the next fiscal year, each transaction has a different balance.

Why the Balance Sheet Report Out of Balance in Sage 50

We know that the Sage 50 balance sheet is represented by three items based on its mathematical formula. First, the Owner’s Equity in this transaction must match the difference between Assets and Liabilities. The Sage 50 Balance Sheet is known to not balance if the two sides do not tally up in the accounting.

• The Transactions that were placed were damaged.
• The Type of Account Mentioned and the type of accounts Entered were different from one another.
• The balance of the user should be zero but has some balance.
• The custom report presented was damaged.
• The alternative companies have gone out of balance
• The General Ledger Trail Balance is being used for specific accounts or other segments of accounts.
• In the General ledger, a custom report went missing.

How to Fix Sage 50 Balance Sheet Doesn’t Match Balance Error?

The suggested methods for balancing the accounts on the balance sheet are listed below. Observe the instructions exactly:

Step 1: Perform the most frequent repair, the Chart of Accounts/Journal Synchronization test

• Run the Journal/Chart of Accounts Synchronization test.
• An integrity check can be selected under the Help menu.
• To make a backup of your company file, adhere to the on-screen instructions.
• To ensure that the balances match, create the balance sheet report.
• Keep clicking on OK to complete the test since integrity checks might take some time and you can be requested more than once; if you don’t, the test will halt until you take additional action.

Step 2: Damaged or incorrectly customized reports

• In case the technical issue starts promptly after conversion, in this case, you should first take the backup that was generated before the conversion wizard was started.
• Immediately cancel the conversation, you do not have to run it now
• You can even look for dedicated support sources to see how to restore the backup
• Shut down the Sage 50 accounting program
• Open up the software and the workstation and open up the company’s directory
• Here, remove the RPTDATA.DAT
• Open the Sage 50 accounting program again as well as the company file
• Go to the Conversion Wizard, only if you get the prompt
• In case the technical error keeps popping up, again restore the latest backup.

Step 3: Verify each damaged transaction error

Then select General Ledger from the Reports menu.

• The General Ledger report may be chosen here. Choose Options
• Set the Time Frame to All and then press OK.
• Close any error messages that arise, the General Ledger report, and Choosing a Report or Form
• Close the other users of Sage 50
• Navigate to File > Data Verification.
• Select Both tests to continue -> Select “Start”
• When this is done, save the backup, and the testing will start immediately.
• Check the account balances when data verification is complete; if they are wrong or the General Ledger Trial Balance and/or Balance Sheet are not in balance, go on to Section II

Step 4. Integrity Checks

• It is advised to create a Sage 50 backup before carrying out the activities listed below.
• Shut off Sage 50 for all users.
• Select Change Accounting Period from the Tasks -> System menu. Choose period 01 -> Input OK.
• Select Integrity Check, then choose Help, Customer Support, and Service.
• Perform a Journal/Chart of Accounts Synchronization test.
• General Ledger should now be in balance, so check the account balances. If the account balance is still off, move on to the next step.
• Access Integrity Check -> press the Next button.
• Click on the Journal Balances box and then select OK.
• Access Integrity Check -> press the Next button.
• Click OK after selecting the G/L Balances box.
• General Ledger should now be in balance, so check the account balances. If the account balance is still off, move on to the next step.

Step 5: Consolidated Company’s balance is off

• Create or launch a subsidiary business.
• Select General Ledger under Reports & Forms.
• By clicking twice, you may scroll to the bottom of the General Ledger Trial Balance.
• Are debits and credits the same?
• Performing the Chart of Accounts Journal Synchronization test should be done if they don’t.
• Continue if they are identical. Step 5 Repeat steps 1-4 for each subsidiary until each trial balance is in balance.
• Consolidate the newly combined business.
• Verify the balance of the merged firm.

Read More: How to Enter Opening Balances in Sage 50

Conclusion

I hope that you were able to fix the Sage 50 balance sheet as an out-of-balance error. As the balance sheet is out of balance, so will be your trial balance and general ledger accounts. To fix the out-of-balance error, you need to verify your report customization options and perform integrity checks.

Frequently Asked Questions