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Transfer QuickBooks Data from One Computer to Another

Transfer QuickBooks Data from One Computer to Another

The QuickBooks is used as the best accounting solution for the various businesses and companies. It comes with the advanced features for account management. You can store all data and information of company accounts in it.  QuickBooks can be used on all devices like desktops, smartphones, and tablets. It is also available as an online version. The desktop version is the most popular for people.

If you are also using the desktop version of QuickBooks and want to use QuickBooks on a new computer, you will need the data of your business on a new computer or laptop.

Steps to Transfer QuickBooks Data from One Computer to Another

You do not have to make the new data file in the new computer because now you can use your old file in the new system also.

All your accounting data will be transferred to a new computer by using the following process:

Total Time: 10 minutes

  1. Install and update QuickBooks on a new computer

    You have to install the QuickBooks on a new computer. You will need the original setup of QuickBooks for it and the installation codes of the software. Then you will go to the help section and update the software. Both computers should have the same version of QuickBooks for data transfer.

  2. Backup of files on the current computer

    You have to make a backup of the QuickBooks data file. You will make the backup on any medium like a CD, USB drive, external hard drive, or any online storage services that can be accessible on a new computer. You can choose to make the portable backup for the small size and easy transfer of the file.

  3. Copy Backup on New Computer

    You will then connect the drive to the new computer to copy the backup file of QuickBooks. Then copy the file to a new computer. If you are using online storage, download the file in new storage.

  4. Restore Data in the New Computer

    You will open the QuickBooks on a new computer and then select the dialog box “Open or restore an existing company” and then choose “Restore a backup copy” or portable file. Then locate the backup file from the location you saved it. Then you will restore the file and choose any location where you want to save the restored data. We recommend choosing the recommended settings if you are a new user. Then the process of restoration will be finished.

By using this process, you will be able to restore the data of one computer to a new computer. When you open QuickBooks, you will get the business data in it. If you want your data back on your previous computer, you can use the same process with both systems.

You will be able to share your QuickBooks in any new system. But both systems should have the same versions of QuickBooks. This software comes in many versions like premier, pro, online, and enterprise. So you have to download and install the same version in both systems. All the data of the lists and transactions will be transferred to the new computer.

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Frequently Asked Questions


How to transfer Quickbooks to a new computer?

  1. Backup your QuickBooks company file on the old computer: 
    • Open QuickBooks and open the company files you want to transfer. 
    • Click on the “File” menu, and select the “Create Backup” or “Backup Company File” option. 
    • Choose the location where you want to save the backup file and click “Save”.
  2. Transfer the backup file to the new computer: 
  3. Restore the backup file on the new computer: 
    • Click on the “File” menu and select “Open or Restore Company”.
    • Choose “Restore a backup copy” and click “Next”. 
    • Browse to the location where you saved the backup file and select it.

How to transfer QuickBooks to another computer?

You can transfer QuickBooks to another computer by backing up your company file, installing QuickBooks on the new computer, and restoring the backup file on the new computer.

What are the guidelines for synchronizing QuickBooks files between two PCs?

Install and download the data transfer utility. Then, you have to paste the company file. After this, you have to open the company file in the secondary system. Once you have done so, and then choose the “Open Source Company” option. It will permit you to access personal data. Hit the Close button to complete the program.

How can I share the QuickBooks desktop between the two systems?

Go to the File menu and then choose the “Utilities” option. Hit the click on the “Host Multi-user access” option. Hit the Yes button on the confirmation window and you are all done with the process.

How can I download my QuickBooks to another system?

You can easily transfer your QuickBooks from one system to another just by performing guidelines and license agreement Terms & Conditions. Before starting the transfer process, it is recommended you first discover your QuickBooks product number and license number. To discover all data on the primary system, open QuickBooks. Go to the Help menu and click on “About QuickBooks” and all details will update on your screen.

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